Unigames Committee Meeting #46 - 24/01/2022

Attending

• Alistair
• Emerald
• Jackie
• Gwen
• Vikrum
• Ethan
• Luna
• Nina
• Texas

Apologies

• Chris

Absent

Meeting scheduled: 5:30pm

Meeting open: 5:35pm

Reports:

President's Report (Alistair):

• Panto is done, I can do other things now
• Talked to Clare about DnD with Panto
• I have put together the book buy list
• We will see if I am allowed to do uni things next year... oops

Vice-President's Report (Emerald):

• i am work, i am covid, i am homspital?? what next??? When will i come to sit in chair in meeting???
• i can't beleive black ink lost i can't believe the people would deny me bumblebee shirt i can't beleive they'd deny me a white unigames shirt to tie-dye
• from memory did very little
• shirt stuff
• joint [redacted] stuff
• one day i'll go in the club room and do library entry

Treasurer's Report (Jackie):

• insert the tweet about jury duty with the poll
• organised shirt stuff
• distributed pyramid camp money
• fixed the distribution for halloween, waiting for subcom to approve it
• sent in a booking enquiry for joint [redacted] for 2022
• in communication w cade (new soc trez) about the missing 1.6k lol
• did a bit of library entry
• contacted kieran so we can organise a warg supply look through
• account balance: $9,706.25

Secretary's Report (Gwen):

• Sorry for not being there in person, I've been inspecting houses
• Newsletter is ready for sending out, I thought I'd wait till after the meeting to send out because of other events and possible webkeeper stuff
• Got to LARP a ditsy bard in someone else's DnD murder mystery, I pissed off many people, I had fun

Librarian's Report (Vikrum):

• Hello
• I've got prices from Nick from Tactics
• I've moved house
  • Some of us got to see his cool new house
• That's all

Fresher Rep's Report (Ethan):

• Everyday I check the fresher GM sheet
• Westmarche things

Reports de la OCM (Chris, Luna, Nina, Texas):

• Congratulations Chris for being volted to the top of the OCM list

• Chris:

  • it sure has been a week since last committee meeting
  • it sure hasn't felt like a week since last committee meeting
  • I sure haven't done anything since last committee meeting
  • actually that's wrong I attended subcom meeting
• Luna (previously Amber)
  • I'm obviously really good at writing session notes on account of constantly forgetting to put in a significant plot event.
  • Work definitely has work.
  • Two (?) more Westmarche sessions left for me.
  • Was hoping for more time with friends due to less work this week, but this isn't the case.
  • Finally caved at got a proper WIFI dongle for my desktop, now I have internet.
  • Minecraft? No, just craft, no Mine.
  • That feeling when you are going to a committee meeting, and see another committee member going in the opposite direction.
• Nina:
  • Did changes to unit things
  • Spent the last week or so dealing with my Honours units doing a little switcheroo
    • Confusing times
  • Hopefully it all gets solved
  • Also have deferred exam in a week
• Texas:
  • I've done nothing of note this week
  • ¯2 dragons

Past action Items:

Alistair:

DnD with Panto discussion with Clare - done

Compile book buy list - done

Large scale borrowing regulations - not done

Emerald:

Buy card sleeves and nail polish - not done

Shirt poll and pre-order post - done

Jackie:

Organise date to go through wargaming terrain with Kieran - in progress

Transfer hall-o-ween money - not done

Camp money distribution - done

Book Joint Camp 2022 venue - in progress

Send some emails - done

Gwen:

Website updates - Don't worry about it

Newsletter - Ready and waiting

Other:

(Everyone) Library data entry

Gatekeepers

• no updates

Webkeepers

• no updates

Usual Suspects

Board Games

• Historical Board Games [Wednesday 19/01/22 4-7pm]
  • No one came
  • It's fine
  • It happens sometimes

RPGs

• Next one shot: Paranoia [Week of 7/2]
  • Primarchs is a thing so we don't neccessarily need a one shot
  • Perhaps we'll try an online one shot
    • Paranoia would work well for this
  • Possible GMs: Alistair, Ellie, Jack

Texas: Organise Paranoia One Shot

Magic: The Gavining

• Neon Dynasty Kamigawa 2077 Pre-release [Sunday 11am 13/2/22]
  • Alistair can make EMPs!

Alistair: EMP for Magic

Wargames

• Primarch day [Saturday 10:30am 5/2/22]

  • Auction is on this Saturday (29/2)
  • You should try and attend the auction if possible but it is not required

• Terrain

  • Jackie hasn't yet set up a date with Kieran

Jackie: Meet with Kieran Gwen: Get Kieran to message back Jackie

Fresher Campaigns

• 6 GMs have signed up so far as 2022 Fresher Gms
• GM EOI form: https://forms.gle/PTFFQ47rhE2cuMN97

Events:

Cameron Hall-o-ween @ The Tav [Thursday 21/10 7pm]

• The distribution got fucked up but Jackie fixed it
  • Technically it's Vikrum's fault, but we forgive him

Jackie: Chase up clubs for Hall-o-ween budget

Pyramid Camp 2021 [5pm Friday 19/11/21 - 10am Monday 22/11/21]

• Allegedly money has been sent, so it means we're done
• Jackie is in an email chain about booking next year [redacted]

Jackie: Camp booking

Uncharity Vigil [February some time]

• Subcom meeting was had on Thursday
  • Clubs: Unigames, UniSFA, UCC, PCS
  • Options for dates:
    • Friday 11/2 to Saturday 12/2
    • Saturday 19/2 to Sunday 20/2
      • This is right before O-week
      • This has a possible problem with sticker printing
  • Pay for entry with door prize
  • Unlikely combined raffle
  • Usual Pizza run will happen

Jackie: Email UniPrint about sticker printing times

DnD with Panto [January??]

• Waiting on Clare

Reimbursements:

• Unsubmitted
  • $36.14 Pyramid Camp supplies to Emerald
  • $454.32 food run (17/01/22) to Jackie
  • $100.72 terrain painting supplies to Jackie
  • $28.16 terrain painting supplies to Amelia
  • $181.50 Oday stall to Student Guild

Guild:

• Semester grant
  • Jackie is currently talking with the new soc treasurer and waiting for a reply
  • No breakdowns
  • RIP
  • Just waiting
• Envirogrant
  • No updates

General Business:

Room Update

• Table
  • No updates

Library

• Classification system

Everyone: Library data entry

• Book Buy

  • Alistair has made the breakdown
    • Everything is about $1000, but we can't get everything
    • Sorry Emerald
  • Jackie has set the limit at $500-$600 based on how much space we have
    • We would then pick between Cascadia and Obscurio to fit within the budget
    • We could probably extend it to $670 to get both Cascadia and Obscurio
    • Committee has voted in favour of the $670 budget
  • Vikrum sasses Alistair about spreadsheets
  • We have 3 things that require shipping:
    • Worlds Without Mumber, Mother of Dragons, and The Crew: Mission Deep Sea
    • The Crew: Mission Deep Sea can probably be found at any Gamesworld
  • Official book buy list:
    • Arc: Doom Tabletop RPG
    • Mother of Dragons (GoGoT)
    • Pendragon 5e
    • Oceans
    • The Crew: Mission Deep Sea
    • Worlds Without Number
    • Bristol 1350
    • Between Two Cities
    • Cascadia
    • Obscurio

• Fog of love needs to be replaced

  • It's missing bits
  • It's still technically playable, but not easily

• Card Sleeves

Vikrum: Book buy stuff Emerald: Card sleeves and nail polish

Food runs

-

Webkeeping

• Donald is here to talk about website updates
• Lots of features have been added:
  • We can now send emails to people without lagging the website
  • When members borrow, the website will remind people the day before and on the day their items are due
  • Cool new admin interface
  • There's a blog/newspost thing
    • Can be used for minutes, announcements
    • Posts can be saved as a draft and be published at a certain time
    • An email can be sent out to members to notify them of the blog post
  • Library:
    • Shoutout to Jackie for database entry
    • Games have min, max, and average play time now
  • Members can now change email preferences themselves!
• Donald will show commitee how to use everything, as well as write some "how-to-use" documentation
• Donald has also written a guide for signing up people at O-Day
• The new website static areas need updating! (Donald just copied and pasted from the old website)
  • We should also have photos!
  • Gonna bother Alaura
• In progress:
  • Library strike system
  • Ability to delete all data
    • Borrowing records (1 year) and memberships (2 years)
  • Make it trivial to change the logo

• Committee requests to add:

  • Library stats
  • Link to broken library item form

• Thank you Donald!!!!

Gwen: Newsletter Alistair: Bother Alaura

Regulations

Alistair: large scale borrowing regulations

Westmarche Campaign

• Form for GMs:
  • https://forms.gle/DvqCNr3uMY2WD4Sr94
• Please can GMs write up their session times on the board!!

Shirt Stuff

• The votes came in: White ink won
• Pre-orders end tomorrow!!! Message Jackie if you want to preorder a shirt
  • She won't bite... probably
  • Yellow shirt: $25, Black shirt: $20
• We can do mustard or gold for the "yellow" shirt
  • Gold is very bright
  • Emerald bullies Gwen for liking mustard
  • Gold wins in the vote
    • Wait no, Emerald changed to abstain
    • She won't vote
    • And now she's gone
    • She made the vote a draw and then left

Alistair: Get the committee to make a vote

Meeting closed: 6:39pm