Unigames Committee Meeting #46 - 26/01/2026

tags: committee meeting 2025

Attending

• Connor
• Gen
• Nene
• Ash
• Ella
• Jack B
• Lucy

Apologies

• Anna
• Jeremy
• Jack D

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:21 pm

Reports:

President's Report (Connor):

• AGM fully booked, just waiting for approval
• I forgor it was a public holiday, was gonna submit the invoice, will do when I'm about
• NBA Update: Trade season is SO DEAD, DO SOMETHING

Vice President's Report (Gen):

• busy beed it up!
• also went to date meeting
• Whateverrr shoulda been higher

Treasurer's Report (Anna):

• prague pilled
• perhaps also plague pilled

Commbank Account Balance: $902.74

Guild account Balance: $9,618.77

Total Balance: $10,521.51

Secretary's Report (Nene):

• curiously the minutes......
• we flying but no bird

Librarian's Report (Jeremy):

• thank you busy bees
• we be trucking

Fresher Rep's Report (Jack D):

• I am the greatest dice soup maker in the world
• come to mork Borg tomorrow or have your Borg morked

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • busy with things and stuff
  • i have brought the lorwyn boxes (I hope)
    • They did
  • 7 point event is literally happening today
  • thoughts on lorwyn draft chat?
• Ella:
  • ♡ I just fuck around lowkey
  • ☆ But I did clean the mould
  • ♡ Hype everyone who helped at busy bee!!
• Jack:
  • i am sooo sleepy sorry my fellow bees
• Lucy:
  • Uncharity hype
  • Tried and failed to do much this week
  • Side effects include returning to eepy

Past Action Items:

• Connor:
  • Done
    • Do EMP and room booking for AGM
  • In progress
    • Do invoice for O-Day
  • Not done
    • Go to JB HIFI and ask about fridges
• Gen:
  • Not done
    • Finish the Gatekeeper FAQ document
    • Organise paper sign-up sheets for the clubroom
• Anna:
  • Not done
    • Glue the mini boxes
    • Cook on regulations for banking
• Nene:
  • In progress
    • Investigate pricing for Uncharity Vigil goals
    • Do Fresher Guides and flyers
    • Upload old minutes
    • Fix the old minutes
  • Not done
    • Organise and scan the old records
• Jeremy:
  • Done
    • Stamp and enter new games
  • In progress
    • EMP and advertising for Wild West Boardgames
    • Do general maintenance on the damaged library items
• Jack:
  • In progress
    • Make Blood Bowl tokens (along with Lucy)
    • Start looking at stuff for the Megagame in Week 4
• Lucy:
  • In progress
    • Catalogue the minis in the clubroom
    • Look into a mini painting competition
  • Not done
    • Finalise date for the Warhammer Tournament
    • Make Blood Bowl tokens (along with Jack)
• Everyone:
  • In progress
    • Do your handover

Boardgames

Wild West Boardgames - Thursday the 12th of February @ 5pm

• EMP was done
• Advertising soon, presumably

Jeremy: Advertising for Wild West Boardgames

RPGs

Mork Borg RPG Night - Tuesday the 27th of January @ 5pm

• It's tomorrow!
• Frack's not here so we can only assume nothing important's happened

RPG O'Day - Week 2, 2nd-8th of March

• Who can do EMP, EOI and advertising for this?
• Jack B
• We just discovered a photo of Connor
  • Kinda funny

Jack: EMP, advertising and EOI for RPG O'Day

Variety One-shot Night - Week 2, 2nd-8th of March

• We need an EMP and advertising for this also
• Will need to do room bookings as well
• Who can do it?
• Gen and Ella

Ella, Gen: Reach out to GMs for Variety One-shot Night

Ella, Gen: EMP and advertising for Variety One-shot Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• We have some boxes out, like Lorwyn, and Avatar
• Lorwyn selling like hot cakes

Lorwyn Draft -

• There is desire for a draft
• After unCharity?
• Could be 14th or 15th of Feb
  • These are Valentine's Day and Laneway for those who are observant
    • Apparently not a large audience cross over here

7 Point Event - Monday the 26th of January @ 6pm

• It's in half an hour, upstairs
• Prizing is being done by Xane this time

Intro to MtG - Week 3, 9th-15th of March

• Needs an EMP and advertising
• Nene can do the EMP and advertising

Nene: EMP and advertising for Intro to MtG

Other TCGs

TCG O'Day - Week 3, 9th-15th of March

• Will need an EMP and advertising, maybe not an EOI as we know who to reach out to lowkey
  • But EOI would catch people we don't know as well

Ash: Reach out to people for TCG O'Day

Ash: EMP and advertising for TCG O'Day

Wargaming

Warhammer

Warhammer Tournament

• Might just put it off for now as not many responses to the EOI

Blood Bowl

• Lucy will print the tokens when they're not busy
• If Lucy spends a considerable amount of money on this we will also reimburse them
• How's Blood Bowl League?
• We can put out an EOI for it and reach out to the previous commissioners for assistance/advice with starting a new Blood Bowl League

Connor: Put out EOI for Blood Bowl League

Connor: Communicate with the Blood Bowl Commissioners

Jack, Lucy: Make Blood Bowl tokens

Wargaming O'Day - Week 4, 16th-22nd of March

• Last year we ran an Intro to Wargaming event which was okay
• It may be better to do a Wargaming O'Day, structured similarly to RPG O'Day, where we have 'system experts' who explain and pitch their systems
  • According to old minutes, this is something Gen thought last year, ahead of the curve
• Definitely more Fresher-friendly, easier to run, and involves more of the wargaming community
• Can also show off minis
• Gen can organise it

Gen: EMP and advertising for Wargaming O'Day

Gen: EOI for Wargaming O'Day

Collaborative Events

Past Megagame

• Budget has been allll approved

Major Events

Joint Camp - Friday-Monday the 5th-8th of December

• Final meeting was had
• Went over feedback
  • For Unigames related feedback:
    • Assassins wasn't run as well as it could have been
      • People not wearing their badges
      • Not keeping track of the kills
        • The paper for tracking everything did go missing
      • Never really announced as over
      • No one really speaking to the head assassins
      • Also interest in assassins is generally a bit low
    • One-shots
      • Apparently one ran
      • They're not run as often as they used to be
• Profit distribution was approved by subcom
• Motion to approve the Joint Camp profit distribution:
  • Passes unanimously

Uncharity Vigil - Friday-Saturday the 6-7th of February

• Reps: Jack B, Lucy
• What events will we run?
  • Probably Bananagrams tournament
    • Multiple people can bring in more Bananagrams
  • Ta Yu tournament was popular last time also, but maybe two is a lot
  • Pay to win boardgames and RPGs as always
• What auction items will be put up?
  • Club deck
  • Jeremy will go through stuff to auction
• What goals are we going to have?
  • New whiteboards
    • Mini and otherwise
  • New whiteboard markers
  • New couch covers (thank you Alistair)
  • Cable management (thank you Jackie)
  • Better bag for our canopy
  • Rug for under table (thank you Donald)
  • Fridge?
  • More drawers for Kallax/better organisation
  • Noise insulation?
  • Paying someone to oil and sand the tables
• It's next weekend!
• Another meeting has been had, it was 19 minutes long
• We can open the bank of Unigames again, where people can transfer us money or do it through the Square and we give cash in return
  • This will require a float
• Is a door roster set up yet? Sort of, not yet
• Schedule is being cooked
• One-shots need to be posted about, might do a roster for it

Nene: Investigate pricing for Uncharity Vigil goals

Connor: Go to JB HIFI and ask about fridges

Jeremy: Pick up final Uncharity prizes from Tactics

O-Day - O-Week, Friday the 20th of February

• Invoice submitted tomorrow
• Fresher guides and flyers started

Nene: Do Fresher Guides and flyers

Gen: Submit invoice for O-Day

Fresher Welcome - Week 1, Thursday the 26th of February @ 4pm

• We need to remember pizza. But for later.
• Question about accessibility, should we use CCZ?
  • We could, then we split resources for our massive Fresher Welcome into pieces, which would be complicated
  • We can instead organise a week 3 boardgame event which we advertise at the same time for people who can't show up? Can also contact Access department about this

Annual General Meeting - Week 1, Friday the 27th of February @ 2pm

• GCR has been booked, but not approved yet
• We need an RO before everything can be announced so they can take absentee votes
  • Or like we don't need to but this is the new best practice
• Nene told everyone to think of an RO, who did everyone think of?
  • We can contact gatekeepers?
• Also how do we run election nominations?
  • It's a nightmare
  • We can use Discord forum, or Facebook
  • Or google form, this sucks really bad
  • Jack suggests google doc, we shoot him
  • We will probably be doing a forum post, with a forum post for each position

Connor: Contact gatekeepers about who wants to RO for the AGM

Megagame - Week 4, 16th-22nd of March

• Room booking can't be done yet
• Will most likely be on the 22nd of March, 12-4

Jack: Organise Megagame for week 4

Tokyo Alley - Week 10, Saturday-Sunday the 9th-10th of May

• No updates

Fresher Zone

Fresher Campaigns

• "They've blown up!"
  • "We have more responses?"
    • "What?"
• We do actually have more responses to the EOI

Reimbursements

• Done
• In Progress
• Unsubmitted
  • $138.40 to Frack for food run
  • $101.20 to Connor for other food run
  • $20 to Connor for Keyforge stuff

Guild

Tenancy

• No updates

SOCPAC Meetings

• First meeting just got announced!
• 1 business days notice! It's online!
• Gen will be there, when it is, tomorrow

General Business

Gatekeepers

• Gen is starting the Gatekeeper FAQ document

Gen: Finish the Gatekeeper FAQ document

Webkeepers

• Nothing's happened!
• Actually it's down right now, Donald is working on transferring the website from Gozz's server to the UCC server
• Currently fixing domain issues as we speak, which is looking good!
• Thank you Donald!

Room Updates

Eunigames Playmats

• Jackie busy, we wait for the files

Tables

• "I'm... so scared to oil it," - Anna

Library

Mini Stuff

• We can't use the files from Evvy, apparently due to copyright
• We can buy them from places though, and they range from 5 to 40 dollars
  • This is rather affordable
• We might leave it until nextmittee, maybe

Lucy: Catalogue the minis in the clubroom

Lucy: Look into a mini painting competition

Donations

• Winslade brought in a copy of 13th Age Second Edition!
  • He had two copies of the book after purchasing the Kickstarter
  • He runs 13th Age a lot, it is pretty popular, and the book is super cool!
    • The art is very nice
  • Motion to accept the donation of 13th Age Second Edition: Heroes Handbook
    • Passes unanimously
  • We can't enter it into the website yet but we can stamp it and have Winslade write a message

General Maintenance

• The mini boxes still need to be glued, we bought the wood glue for them previously
• One of the mini boxes is messed up in the front

Anna: Glue the mini boxes

Jeremy: Do general maintenance on the damaged library items

Food Runs

• We need another one, especially before Uncharity Vigil

Phoenix: Future/Past

• Due date was on the 31st of December
• We just sooo do not have enough stuff lol
• If you're reading this and were considering submitting something... Please do

Committee Business

Banking

• It's over, Anna has already started writing up new stuff anyways

Anna: Cook on regulations for banking

Handovers

• Ash has their own action item for this now
• Just do them please

Everyone: Do your handover

Ash: Do YOUR handover

Archiving

• I've soooo been doing this
• 2018 minutes crazy
• I'm combining the action items I have for this because they're not actually functionally different

Nene: Upload and fix the old minutes

Organising Old Records

• The bell tolls #lol
  • THE BELL LOLS

Nene: Organise and scan the old records

Closed section starts: 6:53 pm

Closed section ends: 7:03 pm

Meeting closed: 7:03 pm