Unigames Committee Meeting #46 - 28/01/2025

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Gen (online)
• Cooper
• Jeremy
• Nene
• Nix
• Oscar
• Jackie

  Apologies

Absent

Meeting scheduled: 4:00PM

Meeting open: 4:09PM

Reports:

President's Report (Josh):

• It's Precon Time Babyyy
• Foundations happened
• Uncharity this weekend!
  • Come to uncharity!
  • We have some really cool prizes!

Vice President's Report (Connor):

• My little brother went on my computer and wrote some weird announcement, sorry
• Did tasks

Treasurer's Report (Jack):

• Finance seem to have died
  • womp womp
• Slept in besides that

Account Balance: $10,726.89
CommBank Account Balance: $3,963.69

Secretary's Report (Chris):

• I swear I did stuff
  • He lied

Librarian's Report (Gen):

• the same one from last week should do (incomplete, go find it)

Fresher Rep's Report (Cooper):

• Attended precon league. Thought I was winning, lost like a chump.

OCM's Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy

  • i did a stupid
  • trying not to die
  • come to uncharity

• Nene:

  • everyone come to the club room and look at the cool thing i did with the glass
  • excited for uncharity vigil, i'm going to donate 17 000 dollars
  • im so bad at pokémon ultra moon, a game for children

• Nix:

  • kitbashing day happened!
  • bloodbowl league season 3 about to happen!
  • skull is actually way better than you think guys you need to trust me

• Oscar:

  • time to show up to uncharity in full larp kit
    • "Absolute cinema" - Chris

Immediate Past President's Report (Jackie):

Attendance Count - 45/46 (98%)

• hear hear. uncharity vigil this weekend. be there or be square
• i need to design dragons
• updated our complaint form and incident report form
• making a how to pack terrain guide
• made a guide for us to follow for bank transfer = coins for vigil
• I need to work on documents more

Past Action Items:

Action Items:

Josh:

EMP and advertising for Aetherdrift Prerelease (in progress)

Bump Foundations Jumpstart (done)

Work on MTG club decks (in progress)

Order cards for Radha Club Deck (not done)

Write Unigames Code of Conduct (in progress)

Email Tactics about raffle items for Uncharity (done)

Book GCR for AGM (not done)

EMP and advertising for Intro to MTG (in progress)

EMP and advertising for SNoM (in progress)

Connor:

Create feedback form for Blood Bowl League (done)

(with Jeremy) Write some guides on pay-to-win board games (in progress)

Book a card reader for O-Day (not done)

(with Gen) Advertising for RPG O'Day (not done)

Contact GMs for Variety One-shot (in progress)

EMP and advertising for Call of Cthulhu One-shot (not done)

(with Jeremy) Do food run (done)

Jack:

EMP and advertising for Back to School Boardgames (not done)

Mystery One-shot Night EMP and advertising (in progress)

Chris:

Message Tactics about Foundations Booster Box (done by Gibbi)

Investigate organisation of old records (not done)

Gen:

(with Connor) Advertising for RPG O'Day (not done)

Go through Baking Tray Minis (not done)

Cooper:

Advertising for Fresher Welcome (not done)

Jeremy:

Advertising for Space Boardgames (done)

(with Connor) Write some guides on pay-to-win boardgames (in progress)

EMP and advertising for TCG O'Day (not done)

(with Connor) Do food run (done)

Nix:

Talk to Cam about Painting Day and contact external sources for resin printing (done)

Contact Matt about next Warhammer Tournament (done)

Bump Blood Bowl League sign-ups (done)

Talk to Commissioners about Blood Bowl tournament (done)

EMP and advertising for Intro to Wargaming (not done)

Contact Cam/Jade about Intro to Painting (done)

Oscar:

Contact Tactics about MTG Welcome Set Starter Decks (not done)

Jackie:

Revive Gatekeeper FAQ document (in progress)

Various website updates (in progress)

ALL:

Start thinking about your quote for the Fresher Guide

Make sure you are free for the 28th at 1pm for AGM

Review Gatekeeper FAQ document

Read through bank transaction guide

Write handovers

Usual Suspects

Board Games

Space Boardgames Event - Wednesday 29/01 @ 4pm

• It's tomorrow!!!
• EMP done
• Chris will be there for first hour
• Advertising up in the next few days

Lovey-Dovey Boardgames - Friday 14/02 @ 4pm

• Including Root > Jack: EMP and advertising for Lovey-Dovey Boardgames

RPGs

Mystery One-shot Night - Friday 7/02 @ 4pm

• GMs: Angus, Nene, Jeremy, Josh
• System agnostic, do sleuthing > Jack: Mystery One-shot Night advertisement

TCGs

Booster Box Buying Bhenanigans

• Box back
• GGs got boxes back and Gibbi did pick one up (Foundations)

Magic: The Gathering

Aetherdrift Prerelease - Sunday 16/02 @ 11am

• Just 2 weeks away! > Josh: EMP and advertising for Aetherdrift Prerelease

Foundations Jumpstart - Thursday 23/01 @ 5.30pm

• Attendance: 7
• Ran smoothly

MTG Club Deck Updates

• nupdates
• Josh is going through final drafts
  • Radha decklist has been finished
  • Motion to Budget $30 for Radha Club Deck updates
    • Approved unanimously > Josh: Work on MTG club decks > Josh: Order cards for Radha Club Deck

MTG Precon League - Mondays at 6pm

• Started this week
• Poll was done about what day of the week it should be, has been changed to Monday over Thursday
• We have 7 players

Wargaming

Introductory Painting day - Saturday 22/02

• Talked to Cam about potential dates, will need to confirm date later as we want to run the event during semester
• EOI will be due mid-week 1
• Perhaps a paid event:
  • Paintbrush and mini included
  • Cam does a walkthrough with painting the minis
  • Perhaps ongoing?
  • $8 brush + $66 for 11 orcs (all pre-discount) = $14 per person cost
  • Perhaps $5 (rest of cost covered by club) entry to make more accessible
  • After O-Day as an introductory event? Potential to do twice
  • Contact about potentially resin printing for cheaper
• Painting day + potential workshop with Cam
• Will have Imperial Guardsmen to paint > Nix: Confirm dates with Cam

Warhammer Tournament - Saturday 15/03

• 1k tournament
  • Potentially organise pizza run at the end of the tournament > Nix: Contact Matt about next Warhammer Tournament > Connor: Book room for next Warhammer Tournament

Blood Bowl

• League 3 starts on the 1st of February!
• Cam has taken the minis home to paint
  • Has finished painting the team chosen by Lily, and is partway through finishing the other team
• Commissioner regulations
  • Being worked on, will go over the draft this week/next meeting > Josh: Finish Commissioner regulations draft > Connor: Create feedback form for Blood Bowl League > Josh: Write Unigames Code of Conduct > Nix: Bump Blood Bowl League signups

Blood Bowl Tournament

• Next committee's problem

Objective Markers

• Have been ordered
• Estimated arrival: 14th of February

Kitbashing Day - Saturday 25/01 @ 1.30pm

• It happened!
• Attendance: 4

Fresher Campaigns

• "Nothing really new at the moment" - Cooper

Cameron Hall Minecraft SMP

• Should probably close the server so next committee can make a fresh one if they want
  • We would recommend future committees don't get involved with collaborative Minecraft servers
• Reps: Connor, Nene

Joint Camp

• Profit distribution is going through
  • $4,096.89 sent to UCC
  • Need to follow up with Guild Finance to see if money is going/has gone through
    • Still waiting on Guild Finance

Uncharity Vigil - 1st - 2nd February

• Need to make sure we are running enough games throughout the night
• Stretch goal ideas (e.g. Wargaming budget/chairs):
  • Chair cushions
  • Get new battle maps (potentially)
  • Coloured whiteboard marker restock
  • New dice boxes
  • New playmats (maybe commission them)
  • New paints
  • Glow in the dark ceiling
  • LED strip behind the couch
• Auction items:
  • Unclaimed Nerf Guns
    • plus Donald's Nerf Guns
  • Talisman 4th Edition
  • Blood Bowl Team Colour
  • Unigames playmat
• Reps: Josh, Jeremy
• Have decided to do breakfast stuff for the people who are here early morning
• Dragon channels are up! Go suggest some dragons!
• Bank transfer on the night
  • Announcement will be going up tonight alongside auction announcement
  • Will allow transferring money to get coins from the club
    • Jack is in the process of obtaining coinage for the event
  • Bank transfers will be processed by committee only to limit confusion
  • Floated the idea of it being handled by GMs as well, decided it would likely be too inconvenient to the point that it wouldn't be done
• Planning on making some printouts for some of the games on the night as examples of how pay-to-win them, to encourage pay-to-win games being held > Everyone: Go look at the dragons on the dragon thread on Facebook > Connor, Jeremy: Write some guides on pay-to-win boardgames

O-Day - Friday 21/02

• Need Fresher Guides and stickers
  • Currently trying to contact Uniprint
• Need people to help set up
• Also need to book a card reader > Connor: Book a card reader for O-Day

Fresher Guide

• To be typed and printed:
  • Quotes
    • Send them to Jackie
  • Prez Speech
  • Frep Speech
• We got time for this, but give it a thought
• Cooper look at previous guides to see what Gen yapped about > Everyone: Send your quote for the Fresher Guide to Jackie

Fresher Welcome - Thursday 27/02 @ 4pm

• Depends on AGM date
• EMP completed and room booked > Cooper: Advertising for Fresher Welcome

AGM - Friday 28/02 @ 1pm

• Depends on when we can get it booked
  • We can get it booked (threat)
    • Has been fixed
• Early president gets the GCR as they say
• I will also finish up my (stupidly minor) amendment > Josh: Book GCR for AGM > Everyone: Make sure you are free for the 28th at 1pm for AGM

Far Future Events

Week 2 - 03/03

• RPG O'Day - Contacting people needed
  • Before Variety, ideally
  • Tuesday 4th of March, starting earlier (1-2ish)
  • Form has been made, will send to people shortly > Connor, Gen: Advertising for RPG O'Day
• Variety One-shot - Thursday
  • Need to contact GMs > Connor: Contact GMs for Variety One-shot

Week 3 - 10/3

• TCG O'Day - Jeremy
  • Tuesday 11/03
  • Discuss if you want this, I think this is a good spot for it > Jeremy: EMP and advertising for TCG O'Day
• Intro to Magic: The Gathering - Josh
  • Will get the help of others, likely some new committee members
  • Wednesday 12/03 > Josh: Advertising for Intro to MTG
• Unconfirmed Boardgames Day (name tbc)
  • Decided against social deduction games due to noise concerns regarding early events
  • Friday 14/03

Week 4 - 17/03

• Intro to Wargaming - Nix
  • nupdates
  • Combat Patrol
  • Kill Team
  • Blood Bowl
  • Some wargame-y board games
    • Root
  • Gaslands > Nix: EMP and advertising for Intro to Wargaming
• Intro to painting - Nix
  • nupdates
  • Usually just a painting day, but if cam is wanting to run something proper, here would be where we do it
  • Do it earlier in the week preferably
  • Talk to Cam/Jade about if they are willing to help out with this > Nix: Contact Cam/Jade about Intro to Painting
• Call of Cthulhu One-shot Night - Connor
  • Thursday or Friday depending on the other two intros > Connor: EMP and advertising for Call of Cthulhu One-shot
• SNOM - Josh - Sunday 23/3
  • Basically just to show freshers when Magic players tend to come in
  • Ensure that we have someone who can attend this (I can do it) > Josh: EMP and advertising for SNoM

Reimbursements

• Approved
  • $67.38 to Nene for more chalk markers
  • $510.60 to Connor for food run
  • $41.89 to Gen for Sevens Pitch SPLAT Buy
  • $35.04 to Gen for Bunnings run (paint stripper, gloves)
  • $189.95 to Gen for miniature storage rack
  • $28.04 to Gen for chess clock
  • $84.00 to Donald for Chocolate Blocks
• Pending
  • $4096.89 to UCC for Joint Camp profit distribution (incomplete, check if received)
• Unsubmitted
  • $68 to Josh for objective markers
  • $273.20 to Connor for food run (treats ahoy)
  • $13.23 to Jackie for Ball photo frame + magnets
  • $3 to Jackie for Ball photo printing
  • $210 to Gibbi for MTG Foundations Booster Box
  • $60 to Josh for Uncharity Vigil prizes
  • $40 to Oscar for terrain storage boxes

Guild

SOCPAC Meeting - Tuesday 28/01 @ 6pm

• It's today!!
  • Committee road trip to the video call
• It's online

Tenancy

• nupdates

General Business

Gatekeepers

• No new Gatekeepers > Jackie: Revive Gatekeeper FAQ document > Everyone: Review Gatekeeper FAQ document

Webkeepers

• No new Webkeepers

Room Updates

• Josh has minute (synonym of small) removalling to do
• Reorganisation of mini shelf
  • nupdates
  • We will try to use this space for the new Mini Shelves > Gen: Go through Baking Tray Minis
• New club paints
  • nupdates
  • Valejo Inspiration Colour Set
    • Waiting for tactics to get it in
• Warhammer terrain storage
  • Will be put underneath the long coffee table
  • Need box to be boxy and flat
    • Can't really make use of box with weird shapes
    • Probably no wheels
  • Definitely need a lid
  • Once it has been put into the new box, will be put under the long coffee table, with a "How to Pack" guide inside
  • Need to make an announcement to the wargamers about the new terrain storage
• 2023 Ball photo printed and framed, magnets don't hold the frame up so we've repurposed them

Library

Blood Bowl Shelving

• It's here! It's in the Monolith!
  • It's in bubble wrap!

Sem 2 Book Buy - done

• Games waiting for Tactics:
  • For the Queen

Painting the Blood Bowl Minis

• nupdates
• Current team colours:
  • Black Orcs: Black and purple with gold metallic highlights
    • Cam has these and they are being painted
  • Imperial Nobility: To be decided
    • Potentially for this upcoming Uncharity Vigil
• Bloodbowl team base painting
  • Want this to be done before next Uncharity Vigil

New MTG Welcome Set Starter Decks

• There are going to be new ones with the next set
• "Oscar hates writing emails" - Oscar > Oscar: Contact Tactics about MTG Welcome Set Starter Decks

Upkeep Items

• Chess clock is HERE here
  • In the Monolith though
• Josh will bring in some batteries

Warhammer 40k Heroes of Black Reach - Potential Donation

• Complicated grid-based skirmish game (unit placement)
• Heroes of Black Reach isn't that popular
  • We aren't confident this will actually get played, and it is a big game
• Motion to accept Warhammer 40,000: Heroes of Black Reach from David
  • Does not pass

Vaesen RPG System - Potential Donation

• Nordic horror RPG
• 8.2/10 on RPGGeek
• Card deck included with donation
• d6 Pool system, lots of mechanics
  • e.g. Fear mechanic
• Year Zero engine, same as the Bladerunner RPG
• Motion to accept Vaesen RPG System book and card deck from Vikrum
  • Passes unanimously

Food Runs

• Did one but we are now out of water
• Still pretty low on cans, will need to get more for semester starting
• Also need to do milk run for Uncharity Vigil > Jack, Josh: Do food run

Phoenix Revival

• Will print some copies!
  • Going to check pricing and availability of printing before we confirm this

Uploading Old Minutes

• Nupdates (Last discussed: meeting #26)

Organising Old Records

• Gonna do it (2nd threat)
  • He didn't follow through (Sadge) > Chris: Investigate organisation of old records

Newsletter

• Gonna do it (3rd threat)

Committee Business

New Complaint and Incident Report Forms

• Working on improving methods to communicate with committee
• Drafts of the new forms have been created and are being worked on

Instagram Account

• Jasmine of E-Sports fame invited the account to a collaborative post, and we're now added to it!
  • First post on the page!
    • Chris' laptop died at this moment
• To-do list made with Gen
  • With the other documents sent by Jackie
  • Need to re-film our 'how to get to clubroom' video as the video we have is not suitable for a vertical format

Implementing Bank Transactions

• Implementation currently waiting on completion of usage guide and transaction log on website
• Draft has been sent to committee to review
  • Potentially worth editing point about no microtransactions during Vigils
    • Maybe allow transactions over $10
    • Jackie will brainstorm
• Going to start bank transaction as of Uncharity Vigil
  • The Bank of Unigames will be open! Announcement to follow > Everyone: Read through bank transaction guide

Website Updates

• Nupdates
• 'About Us' page
  • We should update this with new Fresher Guide information
• We should add information about how to suggest SPLAT buys/give donations to the club
  • Currently in the Fresher Guide, just need to move it to the website
• Reference number for bank transfer could be handled by the website rather than by random dice roll
  • Discussing this idea with Donald > Jackie: Various website updates

Handovers

• Nupdates
• Start writing yer' handovers
• Upload them to the drive when finished > Everyone: Write handovers

Meeting closed: 6:27PM