Unigames Committee Meeting #47 - 02/02/2026

tags: committee meeting 2025

Attending

• Connor
• Gen
• Nene
• Jeremy
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

• Anna

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:02 pm

Reports:

President's Report (Connor):

• Things happening behind the scenes
• Now sick
• NBA Update: #lol L Kings

Vice President's Report (Gen):

• attended socpac
• went to Ed Sheeran also Iron Lung!
• everyone come to Uncharity this weekenddddd

Treasurer's Report (Anna):

• im back (just about)
• got lots to do and im so excited about it!!

CommBank Account Balance: $1,302.85

Guild Account Balance: $9,409.16

Total Balance: $10,712.01

Secretary's Report (Nene):

• nene 30/01/2026 12.53pm: they had to design being unigames secretary as the most painful role in the world on purpose
• thank you ella for doing event attendance tabulation last week
• thank you ella for doing food run with me today

Librarian's Report (Jeremy):

• wild wild west hype! rango ing it up
• new rpg in library thank you winslade!

Fresher Rep's Report (Jack D):

• Borgs are goated as always. thank you so, so much david and gwyn!
• Handover done!
• I will achieve white boy of the year 2026

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • did not do too much this week soz.
  • 7pt event was fire tho
• Ella:
  • ♡ Time stretches on... when will I get to study again...
  • ☆ Hype Nene for food run hehe haha hehe haha
• Jack:
  • uncharity is this friday! bring money and friends!!
• Lucy:
  • Sick as fuck ooft ouch it hurts to talk
  • Haven't done anything because of the sickness

Past Action Items:

• Connor:
  • Done
    • Contact gatekeepers about who wants to RO for the AGM
  • Not done
    • Put out EOI for Blood Bowl League
    • Communicate with the Blood Bowl Commissioners
    • Go to JB HIFI and ask about fridges
• Gen:
  • Done
    • Reach out to GMs for Variety One-shot Night (along with Ella)
    • EOI for Wargaming O'Day
    • Submit invoice for O-Day
  • In progress
    • Finish the Gatekeeper FAQ document
  • Not done
    • EMP and advertising for Variety One-shot Night (along with Ella)
    • EMP and advertising for Wargaming O'Day
• Anna:
  • Not done
    • Glue the mini boxes
    • Cook on regulations for banking
• Nene:
  • Done
    • Investigate pricing for Uncharity Vigil goals
  • In progress
    • Do Fresher Guides and flyers
    • Upload and fix the old minutes
  • Not done
    • EMP and advertising for Intro to MtG
    • Organise and scan the old records
• Jeremy:
  • Done
    • Advertising for Wild West Boardgames
  • In progress
    • Do general maintenance on the damaged library items
  • Not done
    • Pick up final Uncharity prizes from Tactics
• Ash:
  • Done
    • Reach out to people for TCG O'Day
  • Not done
    • EMP and advertising for TCG O'Day
    • Do YOUR handover
• Jack:
  • In progress
    • EMP, advertising and EOI for RPG O'Day
    • Make Blood Bowl tokens (along with Lucy)
    • Organise Megagame for week 4
• Ella:
  • Done
    • Reach out to GMs for Variety One-shot Night (along with Gen)
  • Not done
    • EMP and advertising for Variety One-shot Night (along with Gen)
• Lucy:
  • In progress
    • Make Blood Bowl tokens (along with Jack)
    • Catalogue the minis in the clubroom
• Everyone:
  • In progress
    • Do your handover

Boardgames

Wild West Boardgames - Thursday the 12th of February @ 5pm

• Advertising was put out
• It's next week. Ages away. Eons, even.
• "It's always nice to have someone else," - Jeremy

RPGs

Mork Borg RPG Night - Tuesday the 27th of January @ 5pm

• It happened!
• Attendance: 8
• Went well, 2 games ran

RPG O'Day - Week 2, 2nd-8th of March

• EOI was posted with all the other ones

Jack: EMP and advertising for RPG O'Day

Variety One-shot Night - Week 2, 2nd-8th of March

• EOI was posted with all the other ones
• 4 responses so far, will be worth reaching out to more people

Ella, Gen: EMP and advertising for Variety One-shot Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Avatar is GONE
• Lorwyn is GONE
• Edge of Eternities is HERE
• Ash will get more Lorwyn, perhaps on Wednesday

7 Point Event - Monday the 26th of January @ 6pm

• It happened!
• Attendance: 7
• Went very well, people liked the prizing Xane brought
  • Thank you Xane!
• Less people than usual because some of the main 7 Pointers are away

Another 7 Point Event - Sunday the 15th of February

• The people want another one
• Ash is happy to do prizing for this

Ash: EMP and advertising for 7 Point Event

Lorwyn Draft - O-Week, Monday the 16th of February

• There will be reservations for this
• EMP will need to be done today
• 21 dollars for entry

Ash: EMP and advertising for Lorwyn Draft

Intro to MtG - Week 3, 9th-15th of March

• EOI was posted with all the other ones

Nene: EMP and advertising for Intro to MtG

Other TCGs

TCG O'Day - Week 3, 9th-15th of March

• EOI was posted with all the other ones

Ash: EMP and advertising for TCG O'Day

Wargaming

Warhammer

Warhammer Tournament

• Might just put it off for now as not many responses to the EOI

Blood Bowl

• Lucy will print the tokens when they're not busy
• If Lucy spends a considerable amount of money on this we will also reimburse them
• Connor has rethought, maybe the Blood Bowl league would be better as a semester 2 thing so we're not handing over a brand new league to brand new people
• Nextmittee can see about organising a Blood Bowl league in semester 2

Jack, Lucy: Make Blood Bowl tokens

Wargaming O'Day - Week 4, 16th-22nd of March

• EOI was posted with all the other ones

Gen: EMP and advertising for Wargaming O'Day

Collaborative Events

Past Megagame

• Profit split will be done soon

Major Events

Joint Camp - Friday-Monday the 5th-8th of December

• Profit split wasn't approved by UniSFA
• They believe the snack sales after camp are an unrealised gain, separate from the event, and therefore shouldn't be counted as profit when giving money back to SSAF
• This is being worked out by the subcom

Uncharity Vigil - Friday-Saturday the 6-7th of February

• Reps: Jack B, Lucy
• What events will we run?
  • Ta Yu tournament will be run by Gen/Jeremy
• What auction items will be put up?
  • Maid book
  • MtG club deck (Killian and Noyan Dar)
  • Old Exploding Kittens
  • Sage shirt
  • 2022 playmat
• What goals are we going to have?
  • Priced
    • Mini whiteboard (5.50) 4
    • Cable management kit (8.50)
    • New whiteboard markers (19 for 8) 2 38
    • 3-way socket (20) 2
    • Medium whiteboard (31) 2
    • Better bag for our canopy (35 if this one fits)
    • Large whiteboard (120)
    • Rug for under table (249 if this one fits)
  • Unpriced
    • New couch covers
    • Paying someone to oil and sand the tables
      • A quote is trying to be gotten, we will see if they get back to us before Friday
• It's next weekend!
• How is door roster/can we see it/put ourselves on it
  • Door roster is fine with just subcom apparently
• How is the schedule
  • Schedule has been finished and sent out
• How is the float
  • UniSFA have applied to get the cash float from Guild
• We approve the currently submitted dragons
• We also approved the budget via circular

Gen: Look into soundproofing

Jeremy: Pick up final Uncharity prizes from Tactics

O-Day - O-Week, Friday the 20th of February

• Invoice was submitted
• Fresher guides and flyers continue
  • Everyone do your quotes or addresses

Nene: Do Fresher Guides and flyers

Everyone: Do your Fresher Guide quote

Frack: Do your Frep address for the Fresher Guide

Connor: Do your President's address for the Fresher Guide

Fresher Welcome - Week 1, Thursday the 26th of February @ 4pm

• We need to remember pizza. But for later.
• Question about accessibility, should we use CCZ?
  • We could, then we split resources for our massive Fresher Welcome into pieces, which would be complicated
  • We can instead organise a week 3 boardgame event which we advertise at the same time for people who can't show up? Can also contact Access department about this

Annual General Meeting - Week 1, Friday the 27th of February @ 2pm

• It's been advertised on Discord, Facebook, and Instagram
  • It took me like 2 hours
• Our ROs are Laurel and Winslade, to be confirmed at the AGM, they have special roles in the Discord for it
• Nominations have opened
• Ermmm yeah

PROSH - Week 4, Wednesday the 18th of March

• PROSH is coming up
• No theme or sign-ups yet

Megagame - Week 4, 16th-22nd of March

• Room booking can't be done yet
• Will most likely be on the 22nd of March, 12-4

Jack: Organise Megagame for week 4

Tokyo Alley - Week 10, Saturday-Sunday the 9th-10th of May

• No updates

Fresher Zone

Fresher Campaigns

• 5 EOI responses so far

Reimbursements

• Done
• In Progress
• Unsubmitted
  • $138.40 to Frack for food run
  • $101.20 to Connor for other food run
  • $20 to Connor for Keyforge stuff
  • $435.65 to Nene for food run

Guild

Tenancy

• No updates

SOCPAC Meetings

• First meeting happened, Gen went, thank you Gen
• SOCPAC meetings will be on the last Tuesday of every month going forward, so the next one will be the 24th of Feb
  • Venue to be confirmed
• Please submit ERFs within 20 business days after the AGM, don't forge signatures
• First round of SLTs is 28th Jan, 11th Feb, 8th April. Second round is 24th June, 1st July, and 8th July
• Info on grants I didn't feel like typing out cause I feel like Anna already knows it
• Club Carnival will be the Tuesday of week 5 (24th of March)
• Forget golden tickets now there are platinum tickets, which give $10 off for any club event

Gen: Email about platinum tickets

General Business

Gatekeepers

• Gen is still working on the Gatekeeper FAQ document

Gen: Finish the Gatekeeper FAQ document

Webkeepers

• Website went back up after meeting and has been successfully ported over to UCCs servers! Thank you Donald!
• And thank you Gozz for hosting the website for so long!
• Donald has some goals for nextmittee, like giving committee access to the Unigames VM, that that information on the VMs is accurately backed up, and making it easier to give and take website access from Gatekeepers
• Clockboard will hopefully ready in about two weeks!
  • The ability for people to ping the board to send an alert to be let in will also go live at this time, accessible by people with an active Unigames account

Room Updates

Eunigames Playmats

• It's finished! Jackie sent us the files! Yay!

Anna: Figure out the playmats

Library

Mini Stuff

• No updates

Lucy: Catalogue the minis in the clubroom

Battle Maps

• They can't be borrowed out
• Should they?
• We'd have to change the regulations
• The battle map book can be borrowable
  • The person who donated said book, Donald, who is at the table with us, concurs
• Jeremy will write up some changes for the regulations to bring to next meeting
• We should also get washable markers for use on the playmats, these are $6

Jeremy: Write up a regulation change

Donations

• 13th Age Second Edition has been stamped and entered into the library!
• Wargaming minis from Discord
  • We probably don't need them, we can let them know they're welcome to see if any other Unigamers would be interested in them
  • We can ask for their basing stuff

Jeremy: Message about the minis from Discord

General Maintenance

• The mini boxes still need to be glued, we bought the wood glue for them previously
• One of the mini boxes is messed up in the front

Anna: Glue the mini boxes

Jeremy: Do general maintenance on the damaged library items

Food Runs

• Is Nene the GOAT?
• More importantly, is Ella also the GOAT?
• We think so
• 1 food run ever and we're already GOAT status, no one's doing it like us

Phoenix: Future/Past

• Due date was on the 31st of December
• We just sooo do not have enough stuff lol
• If you're reading this and were considering submitting something... Please do

Committee Business

Banking

• It's over, Anna has already started writing up new stuff anyways

Anna: Cook on regulations for banking

Handovers

• Ash has their own action item for this now
• Just do them please

Everyone: Do your handover

Ash: Do YOUR handover

Archiving

• I've haven't done more #whatever

Nene: Upload and fix the old minutes

Organising Old Records

• The bell tolls #lol
  • THE BELL LOLS

Nene: Organise and scan the old records

Closed section starts: 6:01 pm

Closed section ends: 6:04 pm

Meeting closed: 6:04 pm