Unigames Committee Meeting #47 - 15/02/2023
Unigames Committee Meeting #47 - 15/02/2023
tags: committee meeting 2022
Attending
- Emerald
- Jackie
- Connor
- David
- Josh
- Texas
- Gibbi
- Alistair
Apologies
- Hannah
- Everest
- Chris
Absent
Meeting scheduled: 6:30PM
Meeting open: 7:00PM
Reports:
President's Report (Emerald):
Hi Emerald
- Hi Gibbi,
- what a week
- THanks to everyone who stuck it out at any unigames event this week
- o7
- Last of us is really good
- O-Day next friday
- Yippee Yippee Yippee
Vice President's Report (Jackie):
- Hi Gibbi,
uncharity wow
- For the first time in forever (gibbi has to type out jackie's report in it's entirety)
- Gibbi, I'm so sorry - Jackie
- Have about 13 to 14 pages of mad scribbling tracking speaking order in the meeting
- Been doing constitution things
- Submitted constitution amendments to will for approval
- Am thinking about moving RPG O-Day back an hour for our office gamers
- I think I've done alot
- Jackie forgor what alot is
i have a triple date in less than an hour
Treasurer's Report (Business Texas):
Everyone has decided to not write a report this week so here i am going rogue - it's me gibbi the secretary
- i love and appreciate you gibbi <3333 thank you for all of the things
- Texas didn't know what meeting it was
- Perhaps a continuation of the OGM
- The passage of time ....
- return of committee o clock meeting
account balance:$2,907.82
Secretary's Report (Gibbi):
Hands are still recovering from minuting for 6 hours
- Ran uncharity
- Got a flat tyre
- Gods its been a busy week
- Thanks to connor and clarice for doing a pizza order last minute
- I'm sure there's other stuff i dont have forgor
Went to Lovely boardgames and played fog of love with committee
Librarian's Report (Connyah):
Guys, we lost Necromunda.. 😫
- Attended Uncharity, felt uncharitable
- Umm.. OGM spanned across some length of time
LOVEly boardgames also happened, even if it feels like it happened years ago, was pretty successful :))
Fresher Rep's Report (Hannah):
writing this during the ogm bc ill be too eepy later on
- i will be back for next meeting finally so yay ( - David will finally get his present after months)
otherwise im just doing handover and fresher guide speech slowly but surely (will hopefully have the fresher guide one done by friday)
Reports de la OCM (Chris, David, Everest, Josh):
Chris:
- Apologies
- David:
- tried out scythe (its a cool board game you guys should play it)
- also fog of love
- i went to uncharity
- I WENT TO THE OGM.
- worked on handovers
- fresher welcome stuff done (im stuff)
- tried out scythe (its a cool board game you guys should play it)
- Everest:
- Apologies
- i forgor to submit report
- went to ogm and uncharity (yay unchairity success)
- is at work
Josh:
- ugggghhhhhhhhhh
- yes
- I died at some point this week, not sure when
- Thanks for coming to unCharity\
Immediate Past President's RepΦrt (Alistair):
Alistair has attended: ==37.5/48== Meeting
- He is saving Jackies spot?
Past action Items:
- He is saving Jackies spot?
Action Items:
Emerald:
Email manjedal to shift redacted by a week - DOne
EOI for Uwa open Day and clubbed carnival - Done
Send out expression of interest form 40th anniverary - Done
Investigate and decontaminate Dragons - Done
Budget The newnigames diy Banner - Done
(with Connor) Learn how to repair boardgames - Done
Jackie:
post uncharity fundraising goals - Done
Do the Agm booking at the same as the OGM - Done
Put up Busy BEE announcement - Done
Bring in label maker for adding high priority status to books - Done
FRESHER GUIDE FUCK YEAH - In progress
Ethan:
(with David) Do EMP, loft, booking chairs for fresher welcome - DOne
Do EMP for intro to Magic - Not Done
Take back Prerlease stuff to tactics - Done
email Jason regarding raffle prizes for uncharity vigil - Done
Go through "Wargamey" Boardgames to review state of games - Not Done
Talk to donald about mailing list bug - Not Done
Connor:
(with Emerald) Learn how to repair boardgames - Done
David:
(with Ethan) Do EMP, loft, booking chairs for fresher welcome - Done
ALL:
Make sure to have the time avaliable for the AGM/ogm - Done
ITS THAT TIME OF THE YEAR HANDOVER TIME :confettiball: :confettiball: :confetti_ball: - In poggerss
Usual Suspects
Board Games
LOVEly Boardgames - 10/02/2023 - Friday 5pm
- Attendance was around 14
- Went well
- Lot of Rootin at LOVEly Boardgames
Fresher Welcome - 02/03/22 - 4PM
All prepared
First Boardgame Night -13/03/23
Gibbi: Do First Boardgame Theme, anouncement and EMP
RPGs
Mutants and Masterminds - 21/02/2023 - 4PM
- The EMP was for 4am - Gibbi
- Chris has changed it
Potential rpg event schedule for Sem 1 2023
- This would provide a nice balance of genres and mechanics between famous and niche games
- That one High fantasy Rpg that everyone knows and has a number of editions greater than 4
- Light RPGs
- e.g. PbtA
- Light RPGs
- That one High fantasy Rpg that everyone knows and has a number of editions greater than 4
- Call of Cthulhu
- Pendragon/Pathfinder
- Spire/Heart
- One page RPGs
RPG O-DAY - 07/03/2023 - 5PM
- Is being moved back to 5PM
- If you are interested in advocating an RPG at RPG O-Day the form to signup can be found here: https://forms.gle/92qq8BbhjRhopr7aA
Jackie: RPG ODAY loft and EMP booking
Variety One-shot night - 10/03/2023 5PM
- Unisfa is doing their welcome on the 1st of March
- We can have it on either day
- Jackie Proposes doing a variety one-shot night
- Gm's are to prepare their own pre - gens
- Proportional cap of DND 5e at 1/3 of the event
Emerald: Contact GM's for Variety One-shot night
Josh: Do the EMP and Loft Booking for Variety One-Shot night
TCGs
Magic: The Gavining
Intro to Magic - 15/03/2023 - 1PM
Gibbi: Do EMP for intro to Magic
Booster Box buying Bhenanigans
- We did a circular for 1 extra set booster box at a budget of $250
- Purchased the Box for $200
The last SNOM (For committee of 2022) - 26/02/23
Gibbi: Do EMP for Last SNOM
Pokemon trading card game Event - Week 4
- Stosh Will run pokemon TCG event to see how other TCGs event goes
Josh: Do EMP for Pokemon TCG
Wargaming
Intro to Painting - Week 4
Josh: EMP and Loft Booking for intro to painting
Intro to Wargaming - Week 5
Will need to contact older member to organise
Emerald: Get in contact with Kieran/Eva for Intro to Wargaming in Week 5
Fresher Campaigns
Put up Fresher GM forms after the OGM
Gibbi: Put Up Fresher GM for Fresher Campaigns
Uncharity vigil - 11/02/2022 Saturday 5PM - 12/02/2022 Sunday 10AM
- Happened we made a bunch of shmoney
- Wrap up tmeeting will be this friday
- Prelimanary count is around $750 per club from subcom distribution >Gibbi: Distribute Auction money to clubs
Committee Fundraising Goals
- We made $1390 as a club
- Meaning we met our fundraising goals for Kallax as well
- and new whiteboard markers and new chalk markers
Keep your eyes on the minutes what other stuff we reached :eyes:
Unigames OGM - Monday the 13th (February) (At 3pm regardless of Date)
It sure was 6 hours long
- Constitutional Amendments Passed with some amendments
- Sent to SOC
- Pending SOC Approval
Jack Kay's Dnd Motion Passed after significant amendment
- Viewable through pinned link in discord liveblog chat
O-Day 2023 - 24/02/2023 24th of February 11AM - 3PM
- Viewable through pinned link in discord liveblog chat
Event will go up for O Day next weeek
- Requesteth Help from our gatekeepers
- Fresher guide and fresher flyer and stickers orders should be in by the end of the week
Jackie: Send out flyer and fresher guide and stickers order to uniprint
Connor: Draft O-Day announcement
Emerald: Ask Gatekeepers for help re O-Day
Far Future Events
Unigames AGM - 03/03/2023 at 1pm Friday
- Yippee Yippee Yipee Democracy
- If you would like to run for this years committee or nominate someone else to run for unigames committee feel free to put it in the thread >Gibbi: Need Announcement Up Immediately for Unigames AGM
Everyone: Make sure to have the time avaliable for the AGM/ogm
Unigames Redacted 2023 - 30/06/2023 - 3/07/2023
- It was successfully moved forward a week
- Emerald sent out the mail
Emerald: Confirm dates moved
Joint Redacted 2023
- Is booked
- Deposit will need to be paid for in the next week
- Monday 20/02/23 is the latest that can be done
- Unisfa is happy to do the deposit
- Double check with UCC (Jackie is doing it)
Jackie: Submit Deposit for joint redacted
Reimbursements:
- Approved
- $19.45 to Jackie for Camp Supplies
- $544.40 to Jackie for Food run (5/2)
- $10 to Jackie for paper towels
- $400 to Ethan for ONE set boosters
- Pending
- Unsubmitted
- $200 to Ethan for ONE Set Booster
- $735 to Ethan for ONE Prerelease
- $73.55 to Connor for Milk
Guild:
SOCPAC
- Constitutional amendments submitted
- Pending approval
- Should be approved this week
- Shoutout to new tenancy chair for getting us our cleaning contract
Grants
- No Updates
- O-day grant soon
General Business:
Busy BEE - 18/02/2023 - 10AM
- Is this weekend
- If you're a gatekeeper or a committee member Bee there or Bee square
- (this is a threat)
Custom Playmats
- Most of them have been collected :)
Westmarche 2
- Should have one in the next week
Westmarche Monday
40th Anniversary
Emerald and Texas will be on it tmw
- Texas emailed unibclub
- We can do it at Uniclub
- Taylor says to push it back cos april is far too soon
- Quote at about $7600 + Beverage
- Service Fee
- 3 Course Meal
- Audiovisual
- Beverages can be done hourly packages or by consumption basis
Emerald: Send out EOI for 40th to anniversary an "Everyone annoucnement"
Gatekeepers
- No new gatekeepers
Webkeepers
- No new webkeepers
Room Update
New Printed Banner
- Go to spotlight get a squaremeter of fabric
- Get a bunch of paint
- Roughly 60 to 90 buckeroos
- There happens to be a convenient sale at the moment
- Almost scertainly less than $100
- Emerald still probabbly in prefernce to new printed banner
Pinup Board
- Hopefully up before o day
- Tenancy is talking to kelvin regarding the pinup board
Library
Gibbi: Go through "Wargamey" Boardgames to review state of games
Library System
- Almost Done
Food runs
- One more food run in the next week to keep everything stocked before O-day >Connor, Emerald: Do a food run
Webkeeping
- New website POG
- Consider moving towards just using epic new website
- Donald is looking at changing things
Gibbi: Talk to donald about mailing list bug
Gibbi: Start moving minutes over onto new website
Committee Business
Everyone: ITS THAT TIME OF THE YEAR HANDOVER TIME :confettiball: :confettiball: :confetti_ball:
- Meetings will be 5 PM Onwards
Early 2023 Events
- Week 1 Fresher Welcome, AGM - 02/03/23 03/03/23
- Week 2 RPG O-Day, First one-shot - 07/03/23, 10/03/23
- Week 3 Intro to Magic, first boardgame - 15/03/2023 13/03/23
- Week 4 Intro to painting and RPG - TBA
- Week 5 Jumpstart????, Intro to Wargaming - TBA
Meeting closed: 8:38 PM