Unigames Committee Meeting #48 - 11/02/2025

tags: committee meeting 2024

Attending

• Connor
• Jack
• Gen
• Cooper (online)
• Jeremy
• Nene
• Nix
• Oscar (online)

• Jackie

  Apologies

• Chris

  Absent

Meeting scheduled: 4:00 pm

Meeting open: 4:20 pm

Reports:

President's Report (Connor):

• Done a lot of crisis management🤪
• AGM post up, get democratical
• Idk I've been doin things, see below

Treasurer's Report (Jack):

• guild is switching over finance systems, money number is a black box for the moment
  • i'll try and hack together a rough number of the guild balance, but I wouldn't count on it being 100% accurate
• sleepless nights and sleepful days
  • perfect for working night shift at a pizzeria

Guild Acc Balance: $10,726.89 (as of 13/12, last update to Netsuite)

Commbank Balance: $4,698.69

Secretary's Report (Chris):

• None submitted

Librarian's Report (Gen):

• spent the entire week trying to get back into this timezone
• unsuccessfully
• writing handover

Fresher Rep's Report (Cooper):

• I can't believe it's so soon until I'm not a fresher 😭
• Running precon league now, it's doing fine, need to go get prizes soon though

OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy

  • working for 9 hour before this makes me cry
  • i like to cry and die
  • mooooooooo

• Nene:

  • urghhgh the minutes...
  • went from 0 action items to like. a bunch
  • i like to play and draw

• Nix:

  • slow week
  • being falsely accused
  • bloodbowl

• Oscar:

  • playing 11 hours of Call of Cthulhu in a day was a Choice
  • am not perth (down south)
  • did the action items of mine that I could remember

Immediate Past President's Report (Jackie):

Attendance Count - 47/48 (98%)

• i have designed her. lemmy dragon
• bunch of graphics on our socials updated, website will be updated also this week after/during meeting
• all oday printing has been submitted (apparently early according to uniprint)
• i bought batteries so our chess clock is now READY TO USE (just need to add it as a short-term borrowing only onto website)
• announced incident report form to gatekeepers
• warg terrain packing guide complete thanks to oscar's help
• delayed printing of packing guide bc i know we're gettin a laminator quite soon
• bank transfer guide updated (hopefully by the meeting, i'm doing it rn)

Past Action Items:

Josh:

Order cards for Club Decks (moved to Connor)

Write Unigames Code of Conduct (moved to Jackie, Connor, Gen)

Advertising for Intro to MTG (moved to Jeremy)

EMP and advertising for SNoM (moved to Connor)

Investigate pricing for Phoenix print copies (moved to Gen)

Connor:

Book room for next Warhammer Tournament (not done)

Book a card reader for O-Day (not done)

Message Gatekeepers about Fresher Welcome (not done)

Advertising for RPG O'Day (along with Gen) (in progress)

Contact GMs for Variety One-shot (in progress)

EMP and advertising for Call of Cthulhu One-shot (not done)

Chris:

Announce AGM (call the meeting) (done by Nene)

Investigate organisation of old records (not done) (moved to Nene)

Jack:

EMP and advertising for Lovey-Dovey Boardgames (done)

Gen:

Advertising for RPG O'Day (along with Connor) (not done)

EMP and advertising for Quick and Easy Boardgames (not done)

Go through Baking Tray Minis (not done)

Cooper:

Advertising for Fresher Welcome (not done)

Jeremy:

EMP and advertising for TCG O'Day (not done)

Nix:

Confirm dates with Cam (not done)

Contact Matt about next Warhammer Tournament (not done)

EMP for next Warhammer Tournament (not done)

EMP and advertising for Intro to Wargaming (not done)

Oscar:

Unigames Info-poster (in progress)

Contact Tactics about MTG Welcome Set Starter Decks (not done)

Jackie:

Revive Gatekeeper FAQ document (in progress)

Various website updates (in progress)

Everyone:

Send your quote for the Fresher Guide to Jackie (done)

Review Gatekeeper FAQ document (in progress)

Write handovers (in progress)

Usual Suspects

Board Games

Lovey-Dovey Boardgames - Friday 14/02 @ 4pm

• 3 days away!
• Advertising was put out (and it looked very cute)
• Including Love Letter

Quick and Easy Boardgames - Week 3, Friday 14/03

• No updates (it's a month away)

Gen: EMP and advertising for Quick and Easy Boardgames

RPGs

Mystery One-shot Night - Friday 07/02 @ 4pm

• Went well
• Attendance: 12 players, 2 GMs (14)
• GMs: Jeremy and Jack

RPG O'Day - Week 2, Tuesday 04/02 @ 2pm

• Contacting people needed
• EOI has 6 responses so far
• Had 12 responses on the first RPG O'Day

Connor, Gen: Advertising for RPG O'Day

Variety One-shot - Week 2, Thursday 06/03 @ 4pm

• Sent messages to GMs
• They will be invited to a discord server for communication
• We want more GMs than less, event was very popular last year

Connor: Contact GMs for Variety One-shot

Call of Cthulhu One-shot Night - Week 4

• Thursday or Friday depending on the other two intros
• EMP will be submitted this week

Connor: EMP and advertising for Call of Cthulhu One-shot

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• 8 packs left in the box
• We have a box of Aetherdrift in the Monolith, for after our prerelease

Aetherdrift Release - Sunday 16/02 @ 11am

• This week!
• Not a prerelease anymore. Just a regular release
  • We got the dates mixed up
• Jeremy will be running it

MTG Precon League - Mondays @ 6pm

• We have had a couple of events now
• Only one more game, which is on next Monday
• Need to get prizes for it
• Last year we went to Tactics and bought booster packs with the prizing budget, we can do this again
• Prizes won't be JUST packs this time
• Will get in contact with Good Games about prizing

Intro to Magic: The Gathering - Week 3, Wednesday 12/03

• Jeremy will do the advertising

Jeremy: Advertising for Intro to MTG

SNoM - Week 4, Sunday 23/03 @ 11am

• Connor will handle this event

Connor: EMP and advertising for SNoM

MTG Club Deck Updates

• Gibbi has updates to some of the other club decks
• We'll be consolidating the card orders so we spend less money
• Connor is handling this now

Connor: Order cards for Club Decks

New MTG Welcome Set Starter Decks

• These decks are 30 Card single colour decks that are designed for players, brand new to Magic, to learn with
• We have some now but they're really old and not in all the colours
• Good for Intro to Magic events
• There are going to be new ones with the next set

Oscar: Contact Tactics about MTG Welcome Set Starter Decks

MTG Sponsorship Feedback

• Had feedback from Gibbi, Xane, Everest, and Ash on discord
  • The feedback can be found in a thread in the #feedback channel, the thread is named 'sponsorship sourcing of mtg'
• They feel we are prioritising Tactics over Good Games although Good Games may be better for MTG specifically
• Tactics has messed up some of our pricing in the past
• We could use Good Games for MTG and Tactics for things like Book Buys, we don't have to use one sponsor for everything, both sponsors have their own merits
• We definitely need to improve our communication with both sponsors, especially through proper channels (emails)
• We would use Good Games for prereleases but that doesn't mean we never do anything related to MTG with Tactics again

Connor: Email both Tactics and Good Games about prereleases

Other TCGs

TCG O'Day - Week 3, Tuesday 11/03

• Jeremy is handling this
• Will send out an EOI form

Jeremy: EMP and advertising for TCG O'Day

Jeremy: EOI for TCG O'Day

Wargaming

Introductory Painting day

• Talked to Cam about potential dates, will need to confirm date later as we want to run the event during semester
  • Cam isn't really available after the 22nd of February until mid-semester
  • "Mid-semester" wouldn't be that much of a pushback for an intro event considering our intro events currently run until week 4
    • Maybe worth confirming with Cam when that would be
  • Other options are running an intro event without Cam which is not ideal but possible
• EOI no longer due mid week 1
  • Tentatively $5 entry
• Will have Imperial Guardsmen to paint

Nix: Confirm dates with Cam

Warhammer Tournament - Saturday 15/03 @ 8am

• Waiting to post advertisement in a couple of weeks
• 1k tournament
  • Potentially organise pizza run at the end of the tournament
  • Gen could organise the pizza run

Nix: Contact Matt about next Warhammer Tournament

Nix: EMP for next Warhammer Tournament

Connor: Book room for next Warhammer Tournament

Intro to Wargaming - Week 4

• Running games like:
  • Kill Team
  • Blood Bowl
  • Some wargame-y board games
    • Root
  • Gaslands

Nix: EMP and advertising for Intro to Wargaming

Blood Bowl

• Round 1 of the Blood Bowl League is ongoing

Connor, Jackie, Gen: Write Unigames Code of Conduct

Collaborative Events

Cameron Hall Minecraft SMP

• Should probably close the server so next committee can make a fresh one if they want
  • We would recommend future committees don't get involved with collaborative minecraft servers
• Reps: Connor, Nene

Major Events

Joint Camp

• Profit distribution is going through
  • $4,096.89 sent to UCC
  • Need to follow up with Guild Finance to see if money is going/has gone through
    • Still waiting on Guild Finance

Uncharity Vigil - 1st - 2nd February

• Wrap-up meeting imminent
• Shmoney Made: $1,140.80
• Stretch goals we reached:
  • Restocking coloured whiteboard markers
  • 8 new chair cushions
  • 2 new battle maps
  • New paints
  • New stationery box
  • Laminator
  • New Eunigames playmats for the clubroom (Commission)
    • 4 playmats
    • We could work with Good Games to do this, would have to email them and discuss
    • We want to commission Jackie
      • Jackie did our last playmats and they are very very good
    • This requires a larger discussion, we will wait a bit on this
    • Can open up for pre-order as well, this was done last time
  • Couch LED strips (IKEA) - Connor
• Reps: Connor, Jeremy
• Feedback form will be coming out next week

Jackie: Go to Officeworks to get whiteboard markers and laminator

Connor: Go to IKEA to get chair cushions and LED strips

Gen: Get stationery box

Gen: Go to Tactics to get 2 new battle maps

O-Day - Friday 21/02 @ 11am-3pm

• Need people to set up, we want this to happen an hour in advance
• Also need to book a card reader
  • Meant to book it through LibCal but they only let us have it for like two hours, we need it for the whole event
• Materials we need:
  • Esky
  • Ice
  • Water bottles
  • Some cans and sports drinks
• Should mention O-day "Golden Ticket" in Instagram post
  • Contributes $5 to one club membership for a fresher
  • One per person

Connor: Book a card reader for O-Day

Connor: Remind Gatekeepers about O-Day

Jackie: Make Instagram post about O-Day

AGM - 28/02 @ 1pm

• Booking submitted
  • Not approved yet
• Nominations are up! Please submit any nominations to the Facebook post in our AGM event (on Facebook)

Nene: Announce AGM in the January newsletter

Jackie: Post AGM announcement on Instagram

Fresher Zone

Fresher Welcome - Week 1, 27/02 @ 4pm

• Need to message Gatekeepers to let them know when it is being run
• Advertise about it this week, but bump after O-Day

Cooper: Advertising for Fresher Welcome

Connor: Message Gatekeepers about Fresher Welcome

Fresher Campaigns

• "Uh, yeah, uh, no updates" - Cooper
• We should put out the GM form for Fresher Campaigns
• Tell people in the Fresher Campaign discord server that their campaigns are by now regular campaigns and not Fresher Campaigns
• This means they do not have the same priority as a Fresher Campaign but to the actual campaign should make no difference

Cooper: Put out the GM form for Fresher Campaigns

Cooper: Let the Fresher Campaign GMs know their campaigns are now regular campaigns

Fresher Guide

• Jackie did it!
• It looks great
• Printing will be done soon, it has been paid for
• We will get an email once it is completed, and then we can pick it up
• Got Fresher Guides, flyers, and stickers
  • We can't sling Fresher Guides like crazy again, we ran out last time

Far Future Events

Charity Vigil

• Our sweet event that's always forgotten and rushed
• We should get nominees and easy stuff done before Newmittee, and then hand over and swap nominees once Newmittee is here
• We would be getting the EMP and date done, mainly
• We will present this idea to the other clubs we do this event with, they may say no, they may say yes
• Connor will talk to ICONs about it at the next meeting

Reimbursements

Approved

• $13.23 to Jackie for Ball photo frame + magnets

• $3 to Jackie for Ball photo printing

• $8 to Nene for paper towel

• $273.20 to Connor for food run (treats ahoy)

Submitted (potentially approved, Guild is doing funny stuff)

• $210 to Gibbi for MTG Foundations Booster Box

Unsubmitted

• $400.65 to Jack for food run

• $160.30 to Oscar for Aetherdrift Boosters

• $19.80 to Oscar for water bottles

• $40 to Oscar for terrain

• $68 to Josh for objective markers

• $60 to Josh for Uncharity prizes

• $24 to Josh for Uncharity breakfast

• $332.42 to Jackie for O-Day printing

• $8.99 to Jackie for chess clock batteries

• $15.23 to Jackie for ball photo printing

Guild

SOCPAC Meeting - Tuesday 25/02

• Next one will happen
• "We move" - Connor

Tenancy

• Connor is planning on talking to SOCPAC about the Guild Master Plan and the renovations
• We (and other clubs) need to know when this will happen
  • Not knowing this date means we can't make more permanent changes in the club room (like new carpet tiles)
  • We don't want to put cool, permanent things in the room if we can't keep using the room

General Business

Gatekeepers

• No new Gatekeepers
• Jackie is working on new Gatekeeper FAQ documents
  • One is a 'landing page' style document that includes common Gatekeeper questions, but also has relevant links to past guides to consolidate information and make finding old guides easier
  • The other one was originally a 'questions members may ask you' document that is now being made accessible to general members, rather than a reference guide for Gatekeepers
  • On whether this would be identical to the Unigames FAQ on our website, that is more of a general 'about Unigames'
  • We should update that title and add the document Jackie is working on once completed as a FAQ page accessible via the website
• Jackie is still working on the documents

Oscar: Unigames Info-poster

Jackie: Revive Gatekeeper FAQ document

Everyone: Review Gatekeeper FAQ document

Webkeepers

• No new Webkeepers

Room Updates

Reorganisation of mini shelf

• Hi Gen
• Gen is back
• Her project continues
• We have the shelving now, Gen will be building it imminently
• Will be on the shelf with Kill Team and Blood Bowl
• The minis that are not broken will be moved, we can use these for Kitbashing Days
• We may think about displaying some minis still but we have to figure out how we will do this, space is a concern

Gen: Go through Baking Tray Minis

Gen: Build the new shelves

Gen: Magnetise the minis

New club paints

• Funded by Uncharity
• We decided on getting Valejo Inspiration Colour Set
• Tactics have emailed Gen back, they have said they'll have the set available in March

Gen: Respond to Tactics about the paints

Warhammer terrain storage

• Packing guide finished
• Small amount of feedback provided
• Will be printed out and laminated once we get the new laminator
• Need to make an announcement to the wargamers about the new terrain storage

Jackie: Announce new terrain storage and packing guide

2023 Ball photo

• Photo has been printed and framed
• Magnets don't hold the frame up so we've repurposed them
  • Still need new magnets for the Ball photo

Conference microphone

• Nene would like a conference microphone for committee meetings
• A conference microphone is a device that you can both speak into and hear out of, commonly used in offices for meetings
• Would be better than what we currently do (have someone bring in their gaming microphone from home)
• Committee LOVES this idea (slight exaggeration)
• It doesn't mean our meetings would move more online, we still want in-person meetings

Nene: Look at conference microphones to buy

Open/Close Sign

• Now that we have a new dragon, Nene will be redoing the current open/close sign to feature the lemon dragon instead of the dragonfruit dragon

Nene: Redo Open/Close sign

Library

Sem 2 Book Buy - done

• Games waiting for Tactics:
  • For the Queen

Painting the Blood Bowl Minis

• Current team colours:
  • Black Orcs: Black and purple with gold metallic highlights - Cam has these and they are being painted
    • Imperial Nobility: To be decided
• Uncharity team colour auction has occurred
  • Alex and James T will need to be contacted regarding team colours
• Cam has taken the minis home to paint
  • Has finished painting the team chosen by Lily, and is partway through finishing the other team

Connor: Talk to Alex and James T about Blood Bowl team colours

Objective Markers

• No longer in the postal service, they have been delivered
• Jackie will bring them in

Chess Clock

• Jackie bought batteries, the chess clock works
• It will be entered into the library for short-term borrowing
• Gen will be creating a guide for the chess clock because it's a bit finicky to use

Gen: Create guide for the chess clock

Donations

• Vaesen RPG System
  • It's in the library!
  • Vikrum signed it
• Kakerlaken Poker
  • Gen is back but forgot the cards
  • Next week, surely

Food Runs

• We need chips and snacks
• We need some drinkies

Jeremy: Do a food run

Phoenix Revival

• Will print some copies!
  • Going to check pricing and availability of printing before we confirm this

Gen: Investigate pricing for Phoenix print copies

Newsletter

• January newsletter will be out very soon
• A 'welcome' newsletter will be published the Monday after O-day for new Freshers

Nene: Send out newsletter which will include AGM announcement

Nene: Do welcome newsletter for the Monday after O-Day

Committee Business

• Josh has resigned as President, Connor was approved as our new President via a committee vote
• Chris has stepped back from their role as Secretary, the tasks of this role are being completed by Nene until the AGM
• This is covered by Unigames constitution point 6.5
  • Dictates that a current committee member may fill the role of another who has resigned, as long as it is subject to review at the next General Meeting
  • Dictates that an executive position may be left vacant as long as the next General Meeting is held within three weeks (which it is)

Uploading Old Minutes

• Next committee problem

Organising Old Records

• Next committee problem

Event Attendance Tabulation

• Gibbi has expressed interest in seeing our event attendance for each event over the year
• Should be tabulated before the AGM

Nene: Tabulate the event attendance for each event over the year

New Complaint and Incident Report Forms

• Jackie did this and announced it to Gatekeepers!
• Jackie will also make a document with all the old closed section reports, for committee benefit

Instagram Account

• Gen and Jackie have a to-do list they made, they're still working on it

Implementing Bank Transactions

• Jackie is almost done with this, will be sending it to committee imminently

Everyone: Read through bank transaction guide

Website Updates

• Jackie is updating the FAQ page that is currently on our website, it will be renamed to the 'About Us' page
• New FAQ page will follow
  • Please read the 'Gatekeepers' section for more info on this!
• Jackie will also add regulation updates relating to the Commissioner role

Jackie: Various website updates

Handovers

• Should start working on this now if you haven't already
• OCM handovers are changing a little bit to focus on being more general to committee than being about OCMs specifically
  • The information in there is valuable to all roles, not just OCMs
  • Will also be including a section on Wargaming tournaments specifically so these events can continue to be ran
• Handovers should be shown to all committee for proofing

Everyone: Write handovers

Meeting closed: 6:11 pm