Unigames Committee Meeting #49 - 12/02/2024

tags: committee meeting 2023

Attending

• Jackie
• Gibbis
• Connor (Online Technically)
• Josh
• David
• Gen
• Oscar
• Hannah
• James

Apologies

• Chris

Absent

• Emerald

Meeting scheduled: 4:30PM

Meeting open: 5:00PM

Reports:

President's Report (Jackie):

• what a week
• jackie it's only monday
• rpg oday and variety oneshot eoi forms up, including oday bump for gatekeepers
• the wargamers keep on trying to make me have massive minis
• "Rawdogging is when you eat the subway without the wrapper" - Jackie

Vice President's Report (Gibbi):

• IM BACK BAYBEE
• CLUB DECKS DONE
• PLAY GUIDES IN POGGERS
• GOTTA PICK UP BOULDERS
• 18 days remaining
• also also ran prerelease (just normal release for karlov manor)
• come playtest club decks on tts!

Treasurer's Report (Connyah):

• No more teeth chittering emoji
• Account Balance: $9,900.51

Secretary's Report (Josh):

• Tenancy Reallocations! Yippee!
• uhhhhh MKM was... weird.
  • Centaurs wahoo!
• Wargaming event organised, announcement soon
• I have just been on turbo secretary mode recently don't mind me

Librarian's Report (David):

• working 9 to 5
• eepy

Fresher Rep's Report (Gen):

• 4 days!!! Until I see Taylor Swift!!!!
• this is all that is going on in my life rn

Reports de la OCM (Chris, Hannah, James, Oscar):

• Chris:

  • "auuugh???"
  • On a plane probably

• Hannah:

  • finally on holiday
  • I’m back to working on the ball handover now that exams are done
  • McDonalds got order wrong (grrr)

• James:

  • "Running BotC atm"
    • Could be upstairs having fun, but instead he is down here playing this social deduction game

• Oscar:

  • variety oneshot form up
  • busy doing larp homework
  • im sorry david ive not seen the tawny frogmouths yet im gonna get a photo for you tonight (it is so dark at 1am when there aren't streetlights)

Immediate Past President's Report (Emerald):

• Emerald has attended: ==16/50 (32.00% WR)== Meeting
  • Emerald would probably say something like...
    • I'm at work
    • I helped with packing merch
    • I'm gonna be lifting soon
    • Wear sunscreen everyday, even if its cloudy, clouds dont stop UVB

Past action Items:

Action Items:

Jackie:

Arc advertising - Done

Message Gatekeepers about oday - Done

start updating fresher guide and dragon design - In Pogress

Contact Matt about Intro to Wargaming - Done

Update UCC archive - Not Done

Ethan:

EMP for SNOM - Guild hates him

Bring in painting guide - Forgor

Josh:

Make phoenix come - Phoenix come next week

Nut out old minutes - I did some more minutes

Chris:

Long term boardgame Advertising - Done

Hannah:

Write ball handover - In Pogress

James:

Do gavin tav video - In Pogress

Oscar:

Contact people for variety oneshot - Done (In form form)

Usual Suspects

Board Games

Long games - Friday 9th of February @ 1PM

• Advertising up!
• Attendance was 3 people

||Innuendo|| Boardgames - Tuesday 20th of Feb @ 6PM

• Everything has been done
• Make sure to come next week
  • ;) ;) ;) ;) ;) ;) ;) ;) ;)

BotC Events w/ James - Monday the 12th of February @ 11am-4pm

• Happening right now
• James wishes he was upstairs
• They are having so much fun

RPGs

Arc Oneshot 2: Electric Boogaloo - Thursday the 15th of February @ 5PM

• BOTH JACKIE AND GIBBI NEED TO LEARN HOW TO RUN THIS HURRY UP
• Make sure to come along!

RPG O'Day - Tuesday 5th @ 3PM (Week 2)

• We have an expression of interest form here
• If you have a system you would like to share with a new audience, this is the event for you!

Variety Oneshot Night - Week 2

• We have an expression of interest form here
• Feel free to apply if you think you know about how the club works, and think you can provide a welcoming presence to our freshers!

TCGs

Magic: The Gavining

Booster Box buying Bhenanigans

• Burchased Karlov Manor Booster Box
• Keeping New Capenna for a draft

SNOM - Sunday 25th of February @ 11AM

• Gibbi will do an emp (guild hates him)

Gibbi: EMP for SNOM

Murder! at the Karlov Manor Release - Sunday 11th of February @ 11AM

• New play boosters
  • Are different
  • not sure if better or worst
• 9 Attendees
• Seemed like people enjoyed it

Club decks: Gibbi's Document

• Will pick up deck boxes this week
• Come play TTS if you would like to play them and test them out

Pokémon TCG

• Chris asked the people about how club members feel in regards to Pokémon TCG
  • Will talk about this when Chris gets back
• Also now Chris shall be referred to as "Professor Leek"

Wargaming

Broader Wargaming Discussion

• Budget
  • Jackie has talked with cam and jack about this, but we will discuss out of meeting first as there is a fair bit to go through

Painting Competition

• It's done
• In the process of judging
• Jackie has left the judges chat to let them come to their conclusions.

Bloodbowl League

• It is happening right now, in the clubroom even

Fresher Campaigns

• GM interest form out tonight

40th Anniversary

• Merch is now in the clubroom!
• If you bought some at the ball come in and pick it up from a gatekeeper
  • if not, message Jackie and we can figure out a way to get it to you
• Excess merch is being sold in the clubroom
  • $4 per sticker, 1 of each sticker design is $10 for a set of 3
  • $5 for double sided token
  • $10 lanyard keychain
  • $15 for velvet dicebag

Hannah: Write ball handover

Uncharity Vigil - Saturday 3rd to 4th starting at 4PM

• Feedback meeting happened
  • Advertising up earlier
    • Subcom should be put together at beginning of December
    • Not necessarily meetings, but just all allocated and the such
      • Jackie suggests first meeting is based off of weeks
  • The Square is good, possibly try getting one for another club
  • Subcom should have a spreadsheet to calculate surcharge
    • Thanks James and Gen for calculating these by hand like its the olden days
  • Cormac says: $1000? Holy shmoly
• Subcom have decided that subcom members should not be forced to pay for attendance, but that it should be encouraged
  • Unigames disagrees:
    • We think it is an abuse of power that is quite exploitable
    • Even if you are running an event, you are still attending the event
    • should be hardline, all members pay or no members pay
    • Ultimately, subcom is voluntary work, you are expected to volunteer
    • Subcom members should enjoy running the event we are a part of
  • This will have to be discussed at the next subcom (charity vigil?)

O'Day 2024 - Friday 23rd of February 11:00AM - 3PM

• Committee: Make sure to block it off
• set up 9:30 latest, preferably earlier
• Next Friday!
• We don't need a bigger esky, just a medium esky
• Connor has an esky, and can bring it with ice for wa'er bo'les
• Jackie will dig up how to O'Day things and clipboards
  • Has also posted to gatekeepers about it
• Get excited!

Fresher Welcome - 29th of February from 4PM to late

• Jackie is gonna send Gen the pizza order
• Will need to assign pizza man
• Jackie and Gen will need to do a speech
• gold coin for freshers, $5 for returning members (for pizza)

AGM - 1st of March @ 1PM

• Put in nominations!!!
• In the GCR as per usual
• Will be in the room to lead freshers to their destiny

Far Future Events

Meowdy future secretary, you can deal with this stuff VVV

Fresher Guide

• GET YOUR "stuff" IN FRFR
• Jackie need to make Vectors of the images
• Printing deadline 15th of February
• Committee discord for final designs of dragon

Jackie: start updating fresher guide and dragon design

Week 2

• RPG Oday - Contacting people next week
• Variety Oneshot - Contacting people needed
• Admin for this next week

Oscar: Contact people for variety oneshot

Week 3

• Card games week
  • Magic - Gibbi Thursday 3PM
  • Pokemon - Chris probably Tuesday 3PM
• and boardgame (social deduction??)

Week 4

• Intro to wargaming - Matt, has been contacted
• Intro 2 painting - :) (its a painting day)
• • RPG - Call of Cthulhu - Contact GM's next week
• • SNOM

Jackie: Contact Matt about Intro to Wargaming

Tokyo Alley 12 adventure- 13th of April from 10am to 5pm

• Nupdates

Reimbursements:

• We need a deposit done
• Approved
  • $49.72 to James for Uncharity Vigil Raffle Prizes
  • $218.60 to Connor for Food Run
  • $50.70 to Connor for Milk and Red Eye Run
  • $49.30 to Connor for Additional Red Eyes Run
• Pending
• Unsubmitted

Guild:

SOCPAC - Tuesday 30th of January @ 6PM

Tenancy

• We got our allocation!
• We have been given our current room back!

General Business:

Gatekeepers

• Will be putting up an updated gatekeeper form for sem 1
• No new Gatekeepers

Webkeepers

• Will be putting up an updated webkeeper form for sem 1
• No new Webkeepers

Unify App

• We have been reached out to about Unify, an app that is intended to help students connect with clubs and events on campus
• we_have_seen_this_before.jpeg
• We may as well give it a try, no harm done in trying it

Access Department

• Asked if we would like to collaborate for one of their events
• Event is called Community Chats :)
• They have expressed interest previously

Room Update

Carpets

• Will need some more carpet tape
• David might get some on his way home

New Kallax, Small Shelf and Chairs!

• If we want to do this, it needs to be done before freshers
• Josh will look into it

Josh: Look into small shelf stuff Jackie: Look into new chairs

New Printed Banner

• We want Jackie to do this but she is soooooooo busy

Ice Cube Tray

• Gen
  • It gets hot at uni :O
  • We have a lot of freezer space
  • It needs:
    • Lid (Doesn't spill)
    • Scoop (Sanitary)
  • Has sent one
• Everyone else:
  • It looks cool
  • Free delivery if we order it soon (also gets here mid week 1)
  • Colour Vote (n-1):
    • Blue: Unanimous
    • Green: 0
    • Pink: 2
  • We have thumbs uped it

Library

Book Buy 2: Electric Boogaloo - 4th of December

• Waiting on:
  • Ink

SPLATBuy - Flamecraft

• Still waiting

David's Archival 'Stuff'

• Nupdates
• Sorry to my successor

Painting Guide

Gibbi: Bring in painting guide

Food runs

• We need one done
• Josh can do one with maybe James?
• slay
• 12PM

Webkeeping

Phoenix Revival

• I will have an update next week or so

Frosh: Make phoenix come

Archiving Old Minutes

• I have done more
• Almost an entire years worth

Frosh: Nut out old minutes Jackie: Update UCC archive

Committee Business

• Handovers: Should be in pogress by now

/gavin tav

• In Pogress

James: Do gavin tav video

Unigames Members: Ask James if he is editing video

Meeting closed: 6:33 PM