Unigames Committee Meeting #5 - 04/04/2022

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Texas
• Gibbi
• Luna
• Hannah
• Chris
• Connor (Discord)
• David (Discord)
• Jazz
• Alistair

Apologies

Absent

Meeting scheduled: 5:00Pm

Meeting open: 5:10Pm

Reports:

President's Report (Emerald):

• Hi Emerald
  • Hi gibbi,
  • This week has been
  • Thats it
  • Did my things
  • Sent an insane amount of emails
  • Called the university alot
  • Had calls to university dodged Alot
  • But the aircon people are being sorted

Vice-President's Report (Jackie):

• ZZZZZZZZZZ
  • very sleepy last weekend
• this assignment is killing me
  • update: less killing me now it's gonna b done tonight
• made whenisgood for icons planning meeting
• drafted out and sent email to tony about missing money
• got AHA forms signed !!
• attended SOCPAC meeting

Treasurer's Report (Texas):

• first lab today, hope it went well
  • it did not
• aircon no longer makes the grinding noise, or any noise for that matter
• went to socpac meeting
• account balance: $8309.21 dollery-dos

Secretary's Report (Gibbi):

• I continue to exist
• Did a bunch of action items
• Made Snom
• and other magic announcements
• Did things for charity vigil
• Emerald has 1 hugebert

Librarian's Report (Luna):

• Starting thinking about RPG classification systems. Cannot find already made system which feels wild.
• So sleepy.
• According to Gibbi, I am Connor.

Fresher Rep's Report (Hannah):

• nearly done with the campaign schedules!!
• just have 2 problem children and also 2 missing gms but otherwise the groups are done
• hope you guys had a relaxed weekend because i sure did

Reports de la OCM (Chris, Connor, David, Jazz):

• Chris:
  • talked briefly with emerald about online potential tabletop sim event
  • aaaaahhhh
• Connor:
  • God it’s been a week :PP
  • Helped David with the boardn’t games night, seemed to go pretty well
  • Attended subcom meeting
• David:
  • L + I have the rona + haven't left the house in a week + no maidens? = Ratio?
  • Board game night went well though
  • Missing in-person meetings
  • Stay gamer peeps
• Jazz:
  • three confirmed gms for motw along with a time (5.30 Friday night, I still gotta write an announcement tho)
  • exams might suck less soon (thanks uniaccess??)
  • dear god someone help me its been a week and its only monday oTL

Immediate Past President's Report (Alistair):

• Alistair has attended: ==5.75/6== Meetings
  • JOBN'TN'T
    • Jackie: (Chants office boyfriend repeatedly)

Past action Items:

Action Items: Emerald Aindow:

(with Chris) Set up Tabletop Tuesdays - Done

Put up OBEN BOLL for RPGs - Done

(with Jackie) Write email to Tony - Done

Jackie Shan:

(with Jazz) Write up Emp and Message Gms for MOTW - kinda done

(with Emerald) Write email to Tony - Done

Finish Grant handover - Not Done

Do large scale borrowing with Amelia to iron out the desired boardgames for s4ea collab - Done (MIA form)

Ethan Gibson:

put up advertising and events for this event - Done

Put up advertising and events for SNOM - Done

Email about prize support and The GOODS - Done

Contact Marlea and Vikrum for fresher Gms - Done

Update Regs - Not Done

Hannah Niklaus:

Keep working on fresher campaigns - Done!

Christopher Leak:

(with Emerald) Set up Tabletop Tuesdays - Done

David Giles:

Write up announcement and post events for Boardgame night - Done

Jazz White:

(with Jackie) Write up Emp and Message Gms for MOTW - Done

Alistair Langton:

Print and laminate committee poster - Done - Emerald Complains that the poster is green - So the poster needs to be redone

Usual Suspects

Board Games

• Tabletop Tuesdays - [12/04/2022 Tuesday]
  • Could theoretically do it next week
  • Emerald: Its quite simple
    • If people are free we should run through a game or two
    • so chris can get the hang of TTS
    • Come to Tabletop tuesday if you have TTS
    • It will be on discord

It will be on 12/04/2022

Emerald, Chris: Set up Tabletop Tuesdays

• Boardless Boardgames - [Week 5 - Thursday 31/03]

  • It happened
  • It was very successfull
  • Attendance was 16, 7 of which are freshers

• Week 7 Boardgames - [Week 7]

  • Will be replaced with charity vigil
  • If you want some cool boardgames in week7 come to charity vigil!

S4EA + Unigames Board Games - [03/05/2022]

• Jackie has a list of games to be borrowed
  • Needs to find the form
• Alistair says theyre on the website

RPGs

• Monster of the Week One-shot night - [Week 6 - 8/04/2022]
  • Happeneing this friday at 5:30

Jazz, Emerald: Write discord announcement

• Week 8 RPG - [Week 8 - Week of the 25th]
  • We're gonna wait till next meeting for poll results

Magic: The Gavining

• Intro To Magic - [Wednesday April 06/04]

• Is happening this wednesday 3PM

  • in the clubroom

• Sunday night of Magic (SNOM):Meet the Pod - [Sunday April 10/04]

  • This will be happening this Sunday at 2PM
  • Come and play some EDH

• New Capenna Prerelease - Weekend before week 8 [24/04/22]

  • Will be happening at 11am

Wargames

• Intro to Wargaming
  • Postponed till semester 2

Fresher Campaigns

• Nearly Done
• There were 4 freshers that didnt get one

Hannah: Contact freshers that didnt make it

Hannah: Contact GMs about their groups

Upcoming Events:

Charity Vigil

• We decided
  • The event will run saturday sunday
  • $5 entry with a raffle ticket
  • Alistair suggested auctioning fog of love with a starting bid of $40
  • Event will from 4pm to 9am
  • We will be doing a pizza run payment will be at the door
  • Profit split is the same as last year
• Jackie: Make sure to contact GMs and ask them for a preferred time
• Jackie asks if we want to also auction off the uncharity auction items
  • Which inludes Fog of love
  • 2 sets of 2 Unigames D6
  • Consipracy Booster box
  • Harbour
  • Necromunda
• Did we want to auction off not just fog of love
• Emerald: We should defeinitely auction Conspiracy and the dice and necromunda
  • TLDR everything but harbor
• Jackie: Is still fine running the auction
  • So is emerald
• Good cop bad cop auction runners

  Gibbi: Make a post for Charity vigil Gms

• Starting bid for fog of love : $40
• Starting bid for conspiracy: $150
• The rest will have a starting bid of $0

Gibbi, Connor: Put up auction info post

Unigames [REDACTED] "I"

• Emerald: Currently not legally allowed to have one under current restrictions
  • University body has defined our camp as a school camp
  • School camps are not allowed to run
  • This will be reviewed in 3 weeks when term goes back for public schools
  • We will find out the final answer then
  • We should still do the EMP
  • We still need to do first aiders, emergency drivers and RSA even tho we won't plan activities just yet
  • Everyone on comittee has to do food safety cert
• Texas will be head chef
• RSA
  • Jackie/Jazz
• First Aid
  • Emerald/Texas
• Emergency Drivers
  • Connor/Gibbi

Jackie, Emerald: Do Camp EMP

Far Future Events

Quiz Night

PROSH

Roleplay for Life

Relay for Life

Hall-o-ween

Joint [REDACTED]

Uncharity vigil

Reimbursements:

• Approved

• Pending

• Unsubmitted

Guild:

Best Club Award

• An email has been sent to Tony

Semester grant

• Still quite early

Envirogrant

• Same due date as semester grant

General Business:

Gatekeepers

No New Gatekeepers Approved:

Webkeepers

• No updates

Room Update

Air Conditioning

• Air conditioning people came
• Not at 7am
• Tenancy and campus maintenance took notice of bronk air con
  • They're handling it now
  • With a pleasant expediancy
  • its on the way and we dont have to pay for an aircon guy
  • The final update is that we are definitely gonna get a new system in place
  • They are looking at specs with the contractors now
  • There will be plague related delays

Table

• They got back to Emerald
• Emerald: Terrible News
  • We all loved the 25cm border
  • But it does add $660 to the price
  • Total price with shipping and handling included is $6209 with 25cm border
  • We go to mid 5s with a 20cm Border
  • Committee generally agress that the money is better spent elsewhere
  • Emerald playing devils advocate: This is an investment, a table that will be with the club for longer than everyone at the table
    • If that is the case is $660 a worthwhile expenditure for investing in the clubs future
    • Committee moves to a vote for 25cm border table
    • 6 for, 2 against, 2 abstentions

• Emerald: Congratulations we're getting a table kinda based

  • Chris: Only Kinda?
  • Emerald: You're right this is based
  • Alistair: tables work better when they're based

• Emerald: They want a 50% deposit to do it

  • Jackie will place the 50% deposit of $3104.50
  • Emerald motions for a vote for Jackie to be reimbursed
    • Passes Unanimously

Jackie: Place deposit

Library

• All games are back

Classification system

• Vikrum has said nothing to Luna on classification system
• Luna had some thoughts they were erased when laptop crashed
• The only classification that exists for rpg systems are genre
• Luna would like a quality based system where Rpgs align with particular quality
• Emerald sugests doing die size, complexity, and rule weight

Texas: Teach Luna how to add boardgames to the library

Food runs

• There will be a small food run focused on drinks

Gibbi: Do food run

Webkeeping

Shirt Stuff

Jackie: Call the Shirt people

Committeee Business

Chris: Print and Laminate Poster

Jackie: Finish Grant handover - Not Done

Gibbi: Update Regs - Not Done

Meeting closed: 6:19 PM