Unigames Committee Meeting #5 - 03/04/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jeremy
• Jack
• Ash
• Ella
• Lucy

Apologies

Absent

Meeting scheduled: 5:00 pm

Meeting open: 4:54 pm

Reports:

President's Report (Connor):

• Did some Lucy teaching
• Organised and ran One Page Oneshot Night
• Helped at club carnival
• Submitted SSAF grant for Joint [REDACTED]
• NBA Update: Steph 52 points, 12 threes and Nikola Jokic 61 point triple double in the same day... Playoffs can't come soon enough

Vice President's Report (Gen)

• HAPPY 30TH ANNIVERSARY THE ASSASSIN'S APPRENTICE AND BY EXTENSION MY FAVOURITE FANTASY SERIES OF ALL TIME
  • Enjoy my Fool pfp as a mark of the occasion
• Did an emp and also taught someone else how to also do an emp
• Attended subcom meeting
• Still sorting things out for intro to painting
• Helped with club carni
• Come along to our OGM tomorrow!
• Guys I'm about to live so close to tactics
• tumblr post of the week

Treasurer's Report (Anna):

• i love guild finance i love them so much
• we know how much money we have now!!!
• cooked up a cute little discord moderation guidelines doc
• did someone say new money box??
• Guild Account balance is a lot lower than it was on 13/12/2024 because profit distribution for Joint Camp 2024 has now gone out.

CommBank Balance: $6,109.49 Guild Account Balance: $6,746.64 (We have new finance system now!)

Secretary's Report (Nene):

• i swear to god im doing my action items
• read my newsletter. find my pages
• that ominous bell is still very much tolling
• war is over (i submitted 3 assessments in 3 days)

Librarian's Report (Jeremy):

• EMPed it up real good in multitude
• Helped with club carny, what a fire table
• Followed up on some late items, obtained said items
• Things are falling apart!!!
• War is very much so not over (I have 5 assessments in the next week), but new car seat headrest so life is good

Fresher Rep's Report (Jack):

• Have made a tad bit of a hash with fresher campaigns, working on that as best as i can
• Had a oneshot for CoC (Hype alex)
• Working on so many essays and a lot of research qowihfwfewhfeh
• Was generally positive and full of cheer (yes i am stealing this ella)

OCMs' Reports (Ash, Ella, Lucy):

• Ash:
  • Acquired the bag (of pre-release kits)
  • 2 Tarkir Boxes gotten from GGs (I sold half my collection)
  • Shilled at club carnival live on camera
  • OGM Tomorrow, show up or else!!!!!!??!
  • Precon League going to be on a Sunday or a Monday
• Ella:
  • ♡ wait it's been a week??
  • ☆ I have organised an event omg diva's first event
  • ♡ learnt an emp (thank you jeremy hype)
  • ☆ interviewed and got accepted into the volunteering thing in June!! Yay!!!
  • ♡ HYPE JACK HYPE JACK HYPE JACK... he ate the delicious food I made... if you know what I mean
• Lucy:
  • Club carnivaled! Signed up a bunch of people! Was super fun!
  • Learnt how to EMP
  • Advertised D20 Oneshot night! Get rolling!
  • Microsporogenesis....it happens

Past Action Items:

• Connor:
  • Done:
    • EMP and advertising for D20 One-shot Night (along with Lucy)
    • Contact GMs for D20 One-shot Night (along with Lucy)
    • Email both Tactics and Good Games about prereleases
    • Change the Gatekeeper and Webkeeper links in important links
  • In progress:
    • Do the [REDACTED] EMP
    • Update the Discord rules with a rule against piracy
    • Set up schedule for Charity Vigil (along with Anna)
  • Not done:
    • Talk to the webkeepers about changing constitution and amendments on the website
    • Get magnets for the Ball photo
    • Research step stools
    • Talk to Jackie about the Phoenix Zine
    • Read over the handovers and then send them to Mani
    • Bring in couch LED strips
• Gen:
  • Done:
    • Do EMP and book the loft for BOTC event
    • EMP and advertising for Introductory Painting Day (along with Ella)
    • Message the fresher GMs that didn't get groups
    • Do EMP for Collaborative Boardgames (along with Anna)
  • In progress:
    • Figure out minis and paintbrush for Introductory Painting Day
    • Get an EOI out for Introductory Painting Day
    • Organise raffle prizes
    • Write the Gatekeeper training hand-over
    • Print out a guide to the table priority in the clubroom and put it up
  • Not done:
    • Make up a EOI for Intro to Flesh and Blood
    • Get stationery box
• Nene:
  • Done:
    • Email finance before Tuesday about the EFTPOS machine
  • In progress:
    • Figure out a new Pokemon Event (along with Jeremy)
    • Organise the email inbox
    • Put the ICONs dates on the calendar
    • Figure out a meet the committee post
  • Not done:
    • Fix the open/close sign
    • Make a timeline for the Phoenix Zine
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the google drive
    • Write small handover for minuting during the meeting

• Anna:

  • Done:
    • Do EMP for Collaborative Boardgames (along with Gen)
    • Email Tactics about past overcharges
    • Look into discord moderation with eSports and UniSFA
  • In progress:
    • Set up schedule for Charity Vigil (along with Connor)

• Jeremy:

  • Done:
    • Message SNAGs committee to see if they're interested in a collaboration (along with Jack, Ella)
    • Message Cam about the Blood Bowl Minis
  • Not done
    • Do the EMP and advertising for Environment Boardgames Night (along with Ella)
    • Figure out a new Pokemon Event (along with Nene)
    • Glue the mini shelves
    • Fix the peeling Blood Bowl board
    • Fix the Rogue Trader book spine
• Jack:
  • Done:
    • Message SNAGs committee to see if they're interested in a collaboration (along with Jeremy, Ella)
• Ash:
  • Done:
    • Contact GGs about a Tarkir booster box
  • In progress:
    • Make drafts and get cards for the new MtG club decks
    • Sort out random packs for Charity Vigil draft event
  • Not done:
    • Create EOI for WestMarche
• Ella:
  • Done:
    • Message SNAGs committee to see if they're interested in a collaboration (along with Jeremy, Jack)
    • EMP and advertising for Introductory Painting Day (along with Gen)
  • Not done:
    • Do the EMP and advertising for Environment Boardgames Night (along with Jeremy)
• Lucy:
  • Done:
    • EMP and advertising for D20 One-shot Night (along with Connor)
    • Contact GMs for D20 One-shot Night (along with Connor)
    • Bump the warhammer tournament announcement
• Everyone:
  • In progress:
    • Send in photos and a funny quote for the fridge posters

Usual Suspects

Board Games

Collaborative Boardgames - Week 7, Tuesday 8th of April @ 5pm

• SNAGS want an event later so SNAGS event/environment boardgames has become collaborative boardgames
• Can play games like:
  • Aeon's End
  • Forbidden Desert
  • Night Cage
  • Mysterium
  • 5 Minute Dungeon
  • The Crew
  • The Mind
• EMP has been done and advertising is out
• Gen will be there to run it

Blood on the Clocktower Event - Week 7, Sunday 13th of April @ 1pm

• We will have two people running BOTC games, likely with reservations (as we have done in the past)
• Gen will storytell Bad Moon Rising and Ash will storytell Trouble Brewing
• Can probably accommodate up to 25 people
• Gen did the EMP, cannot book the Loft because we can't book it on weekends
• Advertising will be out ASAP

Gen: Email someone about booking the Loft for BOTC and Charity Vigil

Employed Boardgames - Study Break, 21st-27th of April

• Anna can run this, Gen can help with the EMP and advertising
  • Baby's first event
• Games like:
  • Sky Team
  • Codenames
  • Tokyo Highway
  • Zoo Vadis
  • Azul
  • Breaking Bad (sure okay)
  • Sheriff of Nottingham
  • Galaxy Trucker

Anna: Do EMP and advertising for Employed Boardgames

SNAGS Collaboration - Week 10, Wednesday 7th of May

• Boardgames about the environment, like:
  • Oceans
  • Climate
  • Photosynthesis
  • Busy Beaks
  • Takenoko
  • Catan (isn't this actually about colonisation)
• Need to confirm time still
• SNAGS are doing this EMP as the event is in their clubroom

Ella: Confirm collaboration time with SNAGS

RPGs

One Page RPG One-shot Night - Week 6, Wednesday 2nd of April @ 4pm

• It was yesterday!
• Attendance: 18 with GMs
• Ran well, very popular considering the usual attendance of this event

D20 One-shot Night - Week 8, Wednesday 16th of April @ 5pm

• Lucy can run this, with Connor overseeing
• We will probably book more rooms for it (like in the CCZ)
• It won't be just DnD, we will include other D20 systems like Pathfinder, Starfinder and 13th Age
• Advertising has been put out, waiting to receive descriptions from GMs (at which point we sort out the reservations)

Connor: Book extra rooms for D20 One-shot Night

Spire One-shot Night - Week 9, 28th-4th of April/May

• We could get at least 4 GMs
• Ash and/or Jeremy will sort out the EMP
• We will give action items once the event is closer (it's over a month away right now)

Ash: Message GMs for Spire One-shot Night and sort out a time/date for the event

WestMarche

• Ash has a list of four GMs, this may be enough to run WestMarche
  • Ash, Connor, Alistair, and Gibbi
• This WestMarche system will likely be Spire
• EOI will be out once Fresher Campaigns have properly started up (so maybe another two weeks or so)

Ash: Create EOI for WestMarche

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Bloomburrow gone
• Aetherdrift is also gone now
• Two Tarkir boxes in the Monolith, we will wait to put these out until after the prerelease

SNoM - Week 8, Sunday 20th of April @ 11am

• Jeremy can do the EMP and advertising for next SNoM

Jeremy: EMP and advertising for upcoming SNoM

MTG Precon League

• Ash has released the rules and challenges
• EOI was also put out
• Precon league information will be put out this weekend
• We have a discussion about whether the Precon League should be on Sunday or Monday
  • The EOI poll ended up on Monday by 1 more vote than Sunday
  • Previously the league was on Monday and we received feedback that some people couldn't make it
  • We also have 2 Fresher campaigns on Sunday that would be impeded by Precon League (as well as prereleases and SNoMs)
• We will do another poll (for 24 hours) about whether the league should be on Sunday or Monday
• Anna is also now helping Ash with the league

Ash: Do a poll for Sunday vs Monday for Precon League

Tarkir: Dragonstorm Prerelease - Week 6, Sunday 06/04 @ 11am

• Advertising is out!
• Good Games is happy to supply us boxes for the prerelease
• Ash and Connor went to get the prerelease kits, with prizing (4 prize packs per kit sold)
• Entry is $55
• Jeremy, Ash and Anna will be running the event
• Eventlink has also been sorted out for Good Games

MTG Sponsorship Feedback

• We have been refunded for past mistaken charges to the amount of $369.40
• Connor spoke with Jason Tactics
  • Very chill about us going to Good Games for Magic stuff
  • We nailed down that we will still be doing Book Buys, prizing, etc from Tactics
  • Jason is a chill, cool dude

'Magic in Unigames' Document

• A lot of the changes to club decks will be in line with Gibbi's suggestions, we are looking at updating our club decks as well as buying and creating new ones
  • Noyan Darr and Unesh are being removed
  • Killian may be getting replaced
  • Horde of Notions will get an upgraded
  • Jhoira will be reworked and converted into Shao Jun
  • 2 new decks: Thalisse and Treebeard
• Donald's cards will be returned to him before we auction off Killian, Unesh, and Noyan Darr
  • We will make people aware that these cards have been removed before we auction them
  • They will likely be replaced by basic lands
• We are also considering making info cards for the decks, giving details about the deck (like how to play it) and a QR code to link to the Archidekt
• Drafts for the decks are ready, Ash will be emailing GGs about the cards today

Ash: Make drafts and get cards for the new MtG club decks

Other TCGs

Pokemon Tournament

• It's unlikely a Pokemon Tournament will be able to happen for some time (due to Nene and Jeremy's schedules and the current price and availability of booster boxes/packs), so this section will be removed next meeting
• Efforts will instead be focused on a SAP style Pokemon event, or card trading event

Pokemon Event

• We have received a request for a more casual Pokemon event in anticipation of a tournament
  • Something like SAP, but probably not SAP
• This would be good for new players and such
• We could play between standards and play in an unlimited format temporarily

Nene, Jeremy: Figure out a new Pokemon Event

Intro to Flesh and Blood

• There has been a lot of interest in Flesh and Blood as of recent
• Gen would like to make up an EOI for it, specifically for a day that people could make
• The EOI will be put in announcements pinging TCG players when Gen isn't uprooting her entire life

Gen: Make up an EOI for Intro to Flesh and Blood

Wargaming

Introductory Painting Day - Saturday, 26th of April @ 12pm

• Finn is interested in helping at Introductory Painting Day alongside Cam
• Paid event, looking at buying minis instead of 3d printing them
  • This would be a mini and a paintbrush people can pay to use and then take home
  • The mini would be imperial guards
  • We may run this at a small loss to keep it affordable
• Finn has nine hormagaunt figures that they can donate for the purpose of the event, therefore we can start selling tickets at 15 dollars, and if we get under 10 tickets we can splurge on some nice brushes, if we get more than 10 we will buy more figures and slightly less good brushes
  • The figures are 86 dollars for ten (8.60 each)
• Anna will take over the advertising and setup for the event
• EMP is done, Gen is sorting out a sign up/payment form, we will likely do paper forms (like we do for camp) so we have a set amount of available tickets

Anna, Connor: Advertising for Introductory Painting Day

Connor: Make a form for Introductory Painting Day

Anna: Make a ticket guide for Introductory Painting Day

Warhammer 1k Tournament - Saturday 5th of April @ 8:30 am

• It's this weekend!
• We can do cans, like we have at previous events
  • Unfortunately not pizzas due to logistics
• Announcement has been bumped
• 7 tickets sold so far for this tournament

Warhammer 2k Tournament - Saturday 12th of April @ 8 am

• Advertising has been put out and bumped, quite a few sign ups
• We can do pizzas and cans, like we have at previous events
  • Busy bee is that day so presumably someone will be able to help with the food/drinks
• 10 tickets sold so far for this tournament

Blood Bowl

• Round 5 has officially started, but round 4 is still ongoing
• Incident report form was sent to our commissioners by Connor

OPR/Indie Skirmish

• We have received interest in a skirmish event for OPR, which is basically a cheap Warhammer (with no model requirements and simpler rules)
• Could be ideal considering our apprehension in promoting Games Workshop too much and our hopes for cost effective wargaming
• We can look into running this later as we are presently running a bunch of events

Collaborative Events

• No updates

Major Events

Joint Camp

• Profit distribution is going through
  • $4,096.89 sent to UCC
    • New finance system in means that yes that money has indeed been sent!
    • This section will be removed next meeting

Uncharity Vigil - 1st - 2nd February

• Stretch goals we reached:
  • New paints
    • These have been paid for but we won't receive them until March (likely)
  • New stationery box
  • New Eunigames playmats for the clubroom (Commission)
    • 4 playmats
    • We could work with Good Games to do this, would have to email them and discuss
    • We want to commission Jackie
      • Jackie did our last playmats and they are very very good
    • This requires a larger discussion, we will wait a bit on this
    • Can open up for pre-order as well, this was done last time
• Stretch goals we have acquired:
  • 8 new chair cushions
  • Whiteboard markers
  • Laminator
  • 2 new battle maps
    • One big one small
    • We'll probably get rid of one that's in bad condition because we've now got two new ones
  • Couch LED strips

Connor: Bring in couch LED strips

Gen: Get stationery box

April Ordinary General Meeting - Week 6, Friday 4th of April @ 2pm

• It's tomorrow!
• Currently four accepted nominations for OCM

Club Carnival - Week 6, Tuesday 1st of April @ 12-2pm

• It was on Tuesday!
• It was a bit quieter than usual, could be because:
  • Later in semester
  • We've already had so many sign ups
• ~10 sign ups on the day, but not all new members
  • "Minute that down," - Jackie, about something I didn't hear
• We also handed out fliers about the new UWA policies, Connor chatted with some people about it too
• Unifi is an app that advertises events, someone spoke to Connor about it at the carnival, we might try to start using it again? Connor will ponder the orb

Connor: Think about using Unifi again

[Redacted] - Friday-Monday, 20th-23rd of June

• Leaders: Connor, Gen
• Haha I wonder what this is....
• Next meeting we will sort out roles and the job roster
• Things we have to organise for camp:
  • Food run
    • Changes to the menu
  • Library run
  • Attendance cap
• It's coming up, 11 weeks
• 2 current first aid certificate holders, 3 RSA holders, 2 driving licenses for emergency drivers
  • Most of us are keen to get certificates, we will have to explore options, Connor will organise it
  • Food safety certificates are REQUIRED for all committee members
    • "I'm happy to be King Beers," - Jack Douglas
• Food:
  • We cook for people on camp
  • We only cook lunches, dinners and a breakfast on Monday (otherwise breakfast is like, cereal and toast)
  • We will be encouraging gatekeepers to help us on camp (this means they have to do their food safety certification as well)
  • People need to be on top of cleaning in the kitchen, hopefully with people who are cleaning as we go while cooking
• Events:
  • Assassins: Lucy and Nene
  • Quiz Night: Ash, Ella, Gen, Lucy
  • Debates: Jack and Nene
  • LARP: Gen
  • One-shots:
• Cars:
  • Committee can't fucking drive
  • Food run:
    • Connor and Clarice
  • Library run:
    • Alistair if he decides to go on camp (thank you Alistair)
  • Admin:
    • Anna
• Budget:
  • It's going
  • Putting all the costs on the thing
• Make sure to keep track of your jobs on camp, it is your responsibility to know when you have things on!

Connor: Do the [REDACTED] EMP

Connor: Organise first aid learning for [REDACTED]

Connor, Anna: Sort out the [REDACTED] budget

Connor: Make forms for [REDACTED]

Everyone: Put yourself on the [REDACTED] job roster

Everyone: Get your food safety certificate and upload it to the google drive, and RSA if you'd like

Charity Vigil - Week 10, Friday-Saturday the 9th+10th of May

• Reps: Gen, Nene
• Dates:
  • Okay so the election is on the 3rd now
  • A motion has been passed to move the date of Charity Vigil again, to the Fri-Sat of Week 10 which is the 9th to 10th
• Specific Unigames events:
  • Pay-to-win boardgames
  • Pay-to-win RPGs
  • Connor organising a Ta Yu tournament with a chess clock, maybe also a Bananagrams tournament
  • Connor and Jeremy making coffee
  • MtG draft with the packs we're selling in the clubroom
  • We could auction our [REDACTED] name
    • We can no longer do this because the date has been pushed back and it's not enough time to create advertising
• We need to get our raffle prizes soonish
• We would like to donate all our snack money from the night to charity but we don't know how much money we have, so we will decide for sure once we have access to the finance system again
• The charity choice is Circle Green
• We need some things to auction, Gen will look into it
• We also need to organise a schedule for the night

Gen: Organise raffle prizes

Gen: Find things to auction at Charity Vigil

Gen: Organise Bananagrams and Ta Yu tournament

Ash: Sort out random packs for Charity Vigil draft event

Anna, Connor: Set up schedule for Charity Vigil

Fresher Zone

Fresher Campaigns

• Almost every campaign has been sorted out, with some snags like people dropping out, not getting in contact, etc
• Gen messaged the fresher GMs who didn't get groups
• Fresher GM training:
  • This is being brought up because traditionally our fresher GMs are very well versed in Unigames and are a first point of contact for freshers, this isn't necessarily the case for this recent round of fresher campaigns
  • We could train our fresher GMs in some stuff that our Gatekeepers know about, like borrowing, buying merch, etc, as they're not all gatekeepers
  • We will reach out to some of the GMs and see if they're interested in being run through some need-to-know club stuff, and give them FAQ docs we've made

Far Future Events

Roleplay 4 Life

• Reps: Ash, Gen

Relay 4 Life

• Reps: Ella, Jack, Jeremy

Blood Bowl 4 Life

• Reps: Connor, Lucy

Quiz Night

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)

Joint [Redacted]

• Reps: Anna, Ash, Connor
• Connor talked to the person who handles SSAF grants
• She is very excited about how we do camps and is estimating we could get 7-8k dollars
  • The crowd cheers
• With this we could do farrrr cheaper tickets but this could go to other stuff as well, like food or transport
• SSAF grant has been submited by Connor

Uncharity Vigil

• Reps: Nene

Crafts Workshop (?)

• Reps: Ella

Save the Chimps Charity Event

• Jack wants this
• Jack has loved great apes for his entire life and has done charity events for chimps in the past
  • Big fan of great apes and their conservation
• He will be brainstorming this

Reimbursements

Approved

• $12.16 to Anna for sticky notes
• $80 to Lucy for IKEA cushions
• $355.05 to Anna for food run

Submitted

• $181.50 to the UWA Guild for our O-Day Stall

Unsubmitted

• $320 to Ash for booster boxes

Guild

SOCPAC Meeting - Week 9, Tuesday 29th of April @ 6pm

• Next one is the 29th of April

Tenancy

• Tenancy inspection on Tuesday the 15th of April between 12 and 2pm
  • Gen can be there, Anna has said she can clean the room early that day
• Connor is planning on talking to tenancy about the Guild Master Plan and the renovations
• Waiting on our tenancy contract and for campus management to fix our lights

SPGs

• An SPG is a Special Project Grant, it's a grant to fund club events
• We need to decide what we want to use the SPG for, in the past we've used it for stuff like Quiz Night
• It means we can run events at a 'loss' because the grant is considered a profit
• These are due April 18th, they may be changing about whether they're collaborative or not
• There is a chance we could use the SPG for [REDACTED] but still unclear, if we can do it for this we will absolutely be doing so
  • Can be used for: making tickets cheaper, buses to camp, paying someone to be a proper head chef for camp

Lecture Bashing Policies

• We are considering joining the anti-club carnival to continue showing our displeasure with these new policies
• We offered fliers at the real club carnival that gave info about the policies

General Business

Gatekeepers

• No new gatekeepers
• Jackie is almost done writing the Gatekeeper FAQ document
• We will prepare a handover style document for Gatekeeper training with things we have alerted Gatekeepers to recently

Gen: Write the Gatekeeper training hand-over

Webkeepers

• No updates

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Busy Bee - Saturday, 12th of April @ 11am

• ICONs scheduled a busy bee for next weekend

Connor: Alert gatekeepers to the upcoming busy bee

Room Updates

Reorganisation of Mini Shelf

• We're just waiting for Cam to finish painting the minis

Jeremy: Glue the mini shelves

New Club Paints

• Funded by Uncharity
• We decided on getting Valejo Inspiration Colour Set
• They have been paid for so we're just waiting to receive them
• Gen will ask when she next goes to Tactics

2023 Ball Photo

• Jackie told Connor to look for magnets
• We will soon budget magnets
  • We'll approve it by circular

Connor: Get magnets for the Ball photo

Open/Close Sign

• Nene will fix it

Nene: Fix the open/close sign

Step Stool

• We have received requests for a step stool in the clubroom so shorter people can reach our high up library items
• This would preferably be a fold up step stool
• This action item is being given to Lucy

Lucy: Research step stools

Shirt Order

• The people like shirts and we are running low on them
• Anna is doing a vibe check, the vibe is hell yeah
• We could do a design contest for some special order shirts

Anna: Investigate a shirt order

Ella, Gen: Think about a design contest for special order shirts

Library

Sem 2 Book Buy - done

• Games waiting for Tactics:
  • For the Queen
    • They don't have it and don't know when it'll be in

Painting the Blood Bowl Minis

• Current team colours:
  • Black Orcs: Black and purple with gold metallic highlights
  • Imperial Nobility: Purple and green
• James has decided on the dwarves to be painted lore accurate
• Alex has decided the elf should be painted black and red, like the Korean T1 esports team
  • He has also requested for FAKER to be written on the back of one of them
• We need to ask Cam for a status update
  • Cam is waiting for a replacement part for his airbrush so we're waiting for that

Jeremy: Message Cam about the Blood Bowl Minis

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centred (which does affect gameplay)
  • We also don't have enough, we need 6 more
• We should contact the people who we bought them from on Etsy, if they don't want to give us new ones we can repair the ones we have, and then we will order more (which hopefully have no issues)
• We will handle this next next meeting

Donations

• No updates

General Maintenance

• The Blood Bowl board is peeling in a spot
• The spine for our book Rogue Trader is suffering
• A Hakbal deck sleeve is broken

Jeremy: Fix the peeling Blood Bowl board

Jeremy: Fix the Rogue Trader book spine

Ash: Pick up 3 sets of sleeves for the MtG club decks

Lucy: Research new paint brushes for the club

Food Runs

• We need more cans
  • "That's so crazy dawg," - Connor
• Might have one on Tuesday maybe

Phoenix Revival

• Jackie got a quote, we can afford to pay for them
• They will be kept in the clubroom
• For 5 copies it's 10 dollars, 2 dollars each
• Jackie will get these and show someone how to order them

Connor: Talk to Jackie about the Phoenix Zine

Nene: Make a timeline for the Phoenix Zine

Newsletter

• It got put out
• Thanks for doing your job Nene
• Committee loves it

Table Priority in the Clubroom

• We can print out the table priority list and put it in the clubroom
• Anna has a draft that we will check, then she will print and laminate it

Gen: Print out a guide to the table priority in the clubroom and put it up

Discord Moderation

• Anna created a document and it looks very good!
• It touches on things that should be moderated in the discord and what to do if things go wrong, like punishments and discord features we can use as punishments

Committee Business

Feedback

• Some feedback we have received as a committee:
  • On the feedback channel:
    • The feedback channel should remain public as it is believed that it is better than all feedback being given privately
      • Having discussions about submitted feedback is good and informative both for members and committee
    • Feedback may be better as a forum or as sets of threads though as the channel has had the tendency to get clogged lately, and a lot of messages get lost when the conversation gets fast
  • Committee has been under the pump and this may have caused trouble in regards to keeping on top of things (like the SGM/OGM mix-up)
    • It is very important for the committee to keep track of things like general meetings which are laid out in our constitution and important in the eyes of Guild
  • This committee is also an inexperienced committee (5 new committee members to 4 established committee members with no IPP) and so we are prone to making more mistakes because we don't have the experience past committees have
    • Could reach out to older members more for problems that we face, we shouldn't turn inwards and make everything appear as if it is running well
• This feedback was read out by Connor at our meeting and as we all generally agreed with the points made there was not much discussion about them individually
• Now that we have received this feedback we are able to improve and looking forward to doing so

Piracy

• Connor has written the rule, he will update the rules soon
• We can keep the name thing as a rule, but it isn't something we'll enforce with punishment, we will continue to politely ask people to change their names

Connor: Update the Discord rules with a rule against piracy

Banking

• Anna is interested in a cap on how much we have in our Commbank account
  • She was talking to UniSFA about it, they are only allowed to have $500 dollars in that account as a protective measure
  • It may be better practice to put it into the Guild account instead of collecting in the Commbank
• It's also probably time we got a Square
  • To get one of the small ones, it's 65 dollars with a surcharge, and we have to have an account
  • This should not be an issue aside from having people connect it to their phones
  • However if we have a dedicated square device this could be made easier
  • We have a device, we will investigate the device
• Meeting to change signatories on the bank account is tomorrow (04/04)
  • That means Anna and Connor have access to the bank account and not past committee members
  • Our new signatories will be:
    • Connor Brennan (President)
    • Anna Bailey (Treasurer)
  • We are a non-for-profit, student-run club at UWA

Uploading Old Minutes

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• No updates

Nene: Organise the google drive

Nene: Organise the email inbox

Nene: Put the ICONs dates on the calendar

2025 Committee Posters

• The posters are being worked on
  • There's a suspicious lack of photos for them....

Everyone: Send in photos and a funny quote for the fridge posters

Nene: Figure out a meet the committee post

Website Updates

• No updates

Handovers

• Nene will be writing a small handover for minuting so even if they're not at a meeting, the minutes always have a uniform format
• Mani of Tabletop ECU fame has also requested access to some of our past handovers to get a frame of reference for how he could organise his club
  • We are happy to do this, but will check over them first to make sure they're all suitable
• We will at some point write a handover for our AGMs and how to run them properly, this will have to be done after SOC finishes updating their documents, and after we make amendments to our constitution surrounding AGMs and voting

Nene: Write small handover for minuting during the meeting

Connor: Read over the handovers and then send them to Mani

Meeting closed: 9:08 pm