Unigames Committee Meeting #5 - 05/04/2019

Attending

• Alaura
• Aoibhinn
• Taylor
• Donald
• Alistair
• Amelia
• Brett
• Jasmine
• Elana
• Gavin

Apologies

• none

Absent

• none

Meeting open: 11:01AM

Reports:

President's Report:

• 11AM is best meeting time
• Finished Camp EMP
• Aoibhinn has done the itenary as well
• Done a bit of damage control
• One-shot issues with loft
• Also the FilAus incident
• I have jury duty, so I might not be able to do much in the next couple of weeks
• I will be working on the LARP photos now that the Halloween photos are done

Vice-President's Report:

• Got the loading bay cleared by emailing Guild
• Talking to Scitech, and talking to SOC Treasurer about grants

Treasurer's Report:

• Account balance: $2362.08
• So I've been sick
• What a surprise
• I thought I was better, then I wrote a three page email, then I'm still sick
• I put a Gumtree ad for the fridge/freezer and the stickeez
• The O-Day grant that was low last week, something might be up with that
  • It doesn't look like they were done to policy
  • Stalls didn't get reimbursed,
  • >Taylor: Contact SOC about O-Day grants

Secretary's Report:

• Graphic design is my passion
• Magic prerelease event is up
• Poster is made, and will be printed today
• Quiz night poster has been made
• Will be printed once approved by Quizmittee

Librarian's Report:

• Overdue items: None
• There's one pen that's not a pen that is really annoying when used for the library book because it makes it illegible
• Book buy recommendation post going up today
• Jack Kay has been pestering me about a Splat Buy
• Ben Richardson has donated 5-Minute Dungeon.
  • Thanks Ben!

Fresher Rep's Report:

• Freshers are alive

Past action Items:

Alaura:

• Contact Manjedal about evac plans and full site plan - done, also contacted them about early check-in
• Speak to UniSFA about old fridge/freezer - done
• Try and organise a Cameron Hall first aid course - not done

Aoibhinn:

• Train Simon - done
• Try and organise leadership training - made post, and told people

Taylor:

• Sell Stickeez - on gumtree

Donald:

• Message GMs for tonight to make sure things are all good - done
• Put up prerelease advertising ASAP - done
• Email Scitech with this list and follow-up questions - done
• Get details to update poster - done
• Ask again about mailing lsits - done

Alistair:

• Contact Committee/Gate about SwanCon volunteering - oops

Amelia:

• Make a whenisgood for fresher business - meeting is done
• Talk to other clubs about fresher tables - done

Other:

• (Everyone) Get Food Safety if you don't have it - some have, some haven't

Gatekeepers

• No updates

Agenda

Usual Suspects:

Boardgames

• Access board game event is up
• Classics society games night has been pushed back a bit, to week 8/9
  • We'll aim for Week 9
• Photog. society president still hasn't got back to Jasmine
• Brett will take over the reigns from Jasmine re. board games organising

RPGs

• Star Wars one-shot
  • Went really well!
  • We had 15 players!
  • We had to call in our backup GM, Cam
  • There was a loft booking mix-up with UCC's committee meetings
  • Was all dealt with, we migrated to the CCZ
• Aoibhinn want's to do a Cthulhu collab with UniSFA!
  • They show something Lovecraftian, we run a CoC one-shot
  • Probably Week 8

Magic

• "We should run a draft next week, week 6 probably" - week 5 committee
• Whoops
• We'll run one next week, Wednesday at 4PM
• >Donald: Make Draft/Commander event

Wargames

• Nothing to report
• Mordheim/Inquisimunda is still running
• A competitive event also ran

Fresher Campaigns

• Meeting has been organised to re-do allocations
• Taylor has taught Alistair and Amelia to use the spreadsheet
• One fresher campaign has disbanded, but its GM is still willing to run one

Events:

Scitech - After Dark [April 6th]

• Aoibhinn has been talking with Scitech, about details
• It's this weekend, it's gonna be great!

SwanCon [19th-22nd April]:

• David from SwanCon popped by!
• Basically confirmed the details that Laura gave us
• Said we could probably use the lockup so that our games were secured
• >Donald: Update commitee email address on website

Quiz Night [10th May]:

• EMP is yet to approved.
• Poster is awaiting quizmittee approval
• UniSFA is trying to get people donate exactly prizes
• >Alaura+Taylor: Talk to UniSFA in person about Quiz Night prize philosophy
• >Aoibhinn+Taylor: Get tickets out tonight for Quiz

CAMP - Fiends and Fae (Redacted) [21st-24th June]:

• Roster needs to be rejangled because of a few things
• The draft roster does not take events into accounts
• RMP is done, aside from some name changes
• Itenary is currently on a 3PM check-in

Harry Potter LARP:

• UniSFA is keen
• But what about Harry Potter Society?
• Taylor has a few points to talk about in a meeting that's been planned

Room Update:

• Fridge/freezer chaos

  • Old fridge/freezer is up on Gumtree
  • Current fridge/freezer fail tally: 48
  • Turning down the temperature seems to have worked
    • Do not put drinks right up against the cooling element, that freezes them as well

• Storage allocations

  • Draft is out, and has been appealed
  • Allocation meeting is happening on Sunday
  • We'll see how it goes from there

• Fridge Whiteboard:

  • Brett has done research on whiteboard wraps, has found $220 and $120 options
  • Alaura has suggested a smaller drawable space
  • Maybe just a magnetically attached whiteboard?
  • >Brett: Continue looking at fridge whiteboards

• Noodles:

  • Have been removed
  • Replacement #safetysafe is coming

Reimbursements:

• Finley Hoskins: $10.24 for metholated spirits and cleaning vinegar for busy bee
• Alistair: $35.61 for paints
  • Delayed, so it can be paid via transfer, not cash.

General Business:

• Change to committee meeting time:

  • Now that the semester is underway, new meeting time?
  • Committee agrees
  • >Jasmine: Make a Google Sheet for meeting scheduling
  • >Everyone: Fill out that google sheet

• FilAus Incident:

  • There was a karaoke night run by FilAus in the loft a few weeks ago.
  • They were really, really loud, to the point where it disrupted every other club in Cameron Hall.
  • We asked them to lower volume frequently during the event, which they eventually refused.
  • They have submitted a formal complaint on our conduct of the evening, accusing some members of our committee of verbal abuse towards their members, and of filming them without their permission.
  • We do not beleive these allegations are correct, and will be meeting with FilAus to resolve this.
  • We are also working with Guild to make sure that the loft is not considered a suitable venue for such an event, and are working on submitting a formal complaint against FilAus for their conduct during that evening.

• Seperate mailing lists:

  • Something is up with mailing list
  • Maybe Donald did a typo
  • Who knows
  • >Donald: Find out what's up with Mailing Lists

• Cameron Hall first aid:

  • >Alaura: Try and organise a Cameron Hall first aid course

• Leadership training:

  • April 23rd and 24th is Leadership training
  • >Aoibhinn: Try and organise leadership training

• Accessibility:

  • A chair lift would be great
  • We've spoken to Annette, "great idea"

• Selling the stickeez:

  • >Taylor: Sell Stickeez.

• Committee photos:

  • All committee members should submit a photo to Alaura.

• Book buy:

  • >Alistair: Make a whenisgood for Book Buy meeting from 1st - 8th May

• Splat buy:

  • Jack wants to splat buy Masks of Nyarlathotep, a campaign module for CoC.
  • It's real expensive, we would have to pay $96
  • Too expensive for us
  • >Alistair: Tell Jack our reasons for declining the splat.

Meeting closed: 1:15PM

--

Action Items:

Alaura:

• Talk to UniSFA in person about Quiz Night prize philosophy (along with Taylor)
• Try and organise a Cameron Hall first aid course

Aoibhinn:

• Get tickets out tonight for Quiz (along with Taylor)
• Try and organise leadership training

Taylor:

• Contact SOC about O-Day grants
• Talk to UniSFA in person about Quiz Night prize philosophy (along with Alaura)
• Get tickets out tonight for Quiz (along with Aoibhinn)
• Sell Stickeez.

Donald:

• Make Draft/Commander event
• Update commitee email address on website
• Find out what's up with Mailing Lists

Alistair:

• Make a whenisgood for Book Buy meeting from 1st - 8th May
• Tell Jack our reasons for declining the splat.

Brett:

• Continue looking at fridge whiteboards

Jasmine:

• Make a Google Sheet for meeting scheduling

Other:

• (Everyone) Fill out that google sheet