Unigames Committee Meeting #50 - 11/02/2021

Attending

• Alistair
• Jackie
• Emerald
• Alice
• Josh
• Ash
• Gwen
• Kyle

Apologies

• Autumn

Meeting scheduled: 6pm

Meeting open: 6:57pm

Reports:

President's Report (Alistair):

• Sure have fucking moved rooms
• Tired noises
• Got job though, so that's fun!
  • Yay for Alistair
  • It's at a fancy restaurant
• Talked to tenancy about things and submitted room queries
• If pritning is not done tomorrow am going to kill everyone in UniPrint

Vice-President's Report (Taylor):

• Did you guys know the tab limit for safari on a phone is 500?
• Injured self yesterday :(
• Went to SOC meeting (though not for Unigames, hehe special)
• Went to Bunnings for club things
• Helping out with room stuff
• Chatted with tenancy people (with Alistair)
• Table is in and ready for O-Day
• Will be finishing detailed instructions for O-Day set up tonight
• Will be with Unigames for the first half of O-Day

Treasurer's Report (Jackie):

• thought about committee business and oday so hard that i completely forgot what happened in my prior dnd session (sorry josh)
• but its ok cause josh ALMOST got me a borrowing strike
• helped edit and send off fresher guide etc for printing
• spent So Much time doing halloween 2019
• i stared at the same three spreadsheets for so long you guys
• (please insert loud applaud here Please)
• oh jesus h. christ oday is tomorrow
• (excited to meet freshers) (less so to almost faint)
• account balance: $7,941.15
• Also: attended SOC Meeting and helped move

Secretary's Report (Autumn):

Librarian's Report (Emerald):

• Moving time YEE HAW
• New library, gonna do BIG new library
• Went to SOC meeting, had some pizza
• Chloe from tenancy is nice :)
• Ummm
• Come to O-Day tomorrow
• Please use the weekend to get ready for the first week of semester
• Love you good bye

Fresher Rep's Report (Alice):

• Worked a bunhc on Fresher guide which is complete

  • notmyproblemanymore

• Answered questions from incoming freshers
  • Alice bribes freshers with chocolate
  • Not a pyramid scheme though
• Messaged Leigh (but need to do it again)
• Signed up for PROSH
• Now First Aid qualified
• Come to O-day... please

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

• Ash:
  • turns out I'm moving out of house this week so Unigames and I are one
  • oday tomorrow!!! V excited for free stuff and freshers !!
• Gwen:
  • Helped move a little bit, mainly stacking board games (used board game stacking prowess)
  • I am minuting

• Josh:

  • Im sorry jackie about the strike 🙂
    • EDIT: No longer sorry because Jackie forgot about dnd

• Kyle:

  • new room, who dis?
  • It's a really nice room!
  • Stopped Emerald from throwing out miniature bits

Past action Items:

Alistair Langton:

Make a post about gatekeepers needing to reapply soon - done Share the Guild event to the unigames event and promo us and our shirts - done Submit oday printing to uniprint on Friday - done Sign us up for Prosh (along with Alice) - done Talk abt collab camp - not done Get in contact with Mark about Uwanime swapsies - done

Jackie Shan:

Return excess Kaldheim product to tactics (along with Emerald) - done Email domions about fresher welcome pizza - not done Email Aidan about semester grants - done

Autumn:

Send out an email on Friday abt AGM in two weeks - done Prewrite a day one email - question mark?

Emerald Aindow

Return excess Kaldheim product to tactics (along with Jackie) - done Rally the troops to digitise the library - not done

Alice Rosario:

Contact leigh about dnd furniture - done Sign us up for Prosh (along with Alistair) - done

Other:

(All) Finalise the fresher guide - done (All) Write your bloody handover - Prez and VP singled out

Gatekeepers

Alistair: Make a post for new form

Usual Suspects

Board Games

• fresher welcome is covering this

RPGs

• DND Oneshot Night [Wednesday 03/03]

Alice: Message Leigh

Magic: The Gavining

• Prerelease [Sunday 7/2/21]

  • Things have been returned
  • Band and resticted has been announced for EDH

• Intro to Magic [Friday 12/3 Week 3]

Wargames

• Painting day [12-3pm Tuesday 9/3, Week 3]

• Intro to Wargaming [Week 4]

Fresher Campaigns

• GM Signup

  • Need to go through GMs who are interested
  • We have 7 interested currently

• Player signup

Alice: Ask current fresher GMs if they want to reapply

Events:

Halloween 2019 [26/10/19]:

• Jackie is gonna send some things and get some things approved and then IT'S DONE!
• Little bit of fudging exists, but Jackie has reasons.
• There is a cool spreadsheet
• Final distribution to each club ~$150
• Jackie has solved Halloween 2019!
  • LOUD APPLAUSE

Book Buy [Thursday 1/10/2020, after committee meeting]:

• Path of waves - no update
  • "God I wish there were update" - Alistair
• Gaslands - Jackie picked it up

Uncharity Vigil [Sat-Sun 30-31/1/21]:

• Everyone has been paid
• We got $61.05
  • Temporarily stolen by Jackie

O-DAY [Friday 19/2/21]:

• Fresher guides
  • Better be done by tomorrow morning
• Signup forms
  • Printed 50
  • It's going to be done online!
• Shirts
  • Wear your shirts tomorrow!
• FB event
  • Been shared
• Esky
  • Jackie is bringing
• Printing
  • Submitted last Friday
  • They tried to tell we haven't paid enough, that was a lie.
    • Alistair sorted that on Monday
• We should be able to get power.
• Coffee table can be brought down for decorations e.g. rpg books, board games, minis
• Set up 9-10:30am, pack up 3-4pm
• NO WATER SPORTS!

Taylor: Demand printing from UniPrint tomorrow morning

Jackie: Do O-Day float

Taylor: Finish O-Day guide

Alistair: Print SafeWA code for stall

All: Sign up for accounts in database

Fresher Welcome [Thursday 25/2/21 (Week 1)]:

• Sorted
• Need to bother Leigh after O-day

Jackie: Call dominoes

Alice: Message Leigh

AGM [Friday 1pm 26/2/21 (Week 1)]:

• Alistair will make post on Friday with current nominees and remind people about absentee votes
  • People who absentee vote don't need to vote for all positions, and people may nominate on the day

Alistair: Make the nominee and absentee vote post

Club Carnival [Tuesday 2/1, Week 2]:

• Alistair signed us up yesterday
  • 5 mins after code came up at SOC meeting
• Set up 10am-12pm, pack up 2-3pm
• They give us table and 2 chairs
• Tav 3:10pm

PROSH Olympics [1pm Tuesday 16/3/21]:

• No updates

PROSH [24/3/21]:

• Signed up

Charity Vigil [Probably Sat 3/4/21 - Sun 4/4/21]:

• next committee's problem

• Possibility of outsourcing charity work with "Who Give a Buck"
  • They research, get in contact with charity, advertise and give the money to the charity
  • Free research!

Alistair: Email "Who Gives a Buck" about free research

Swancon [24/4/21 - 26/4/21]:

• next committee's problem

• Laura is more in charge than last year but not in the same way, she will get people to email us about games thing

Unigames "H" [REDACTED] [Friday 16/7/21 - Monday 19/7/21]:

• next committee's problem

• Someone will do an EMP

Quiz Night [Probably Friday 20/8 or 27/8]:

• next committee's problem

Roleplay for Life [Probably Sat 4/9 - Sun 5/9]:

• next committee's problem

Relay for Life [October]:

• next committee's problem

Cameron Hall-o-ween @ 77 Social [Thursday 21/10/21]:

• next committee's problem

• And there will be no debt hanging over their heads

Collab [REDACTED] 2021 [November]:

• no update

Room Update:

• We are in the new room!
  • YAY
• We are currently recieving the new keys right now
  • Thanks UWAnime

Reimbursements:

• ALMOST SUBMITTED:

  • Taylor: $37.88
    • The receipt was lost... almost
  • Jackie: $245

• DONE:

  • Jackie: $1038.90

Guild:

• SOC Meeting
  • We need to submit O-Day grants
  • Campus Culture got said 3 times during the meeting
  • Fringe is March 22nd-26th, theme is Modern Renaissance
    • We're not eligible for Fringe grants but we can still participate if we wanted to
    • Could run a painting stall?
  • Bubble Tea society returns in a bid for affiliation (among others)

Jackie: Email Guild for new invoice and prepare O-Day grants

• Tenancy Reallocations

  • There have been allocations, cupboard stuff is still happening in some places
  • We're done
  • F to the clubs that don't get to move before O-Day
  • We're good at moving (self congratulations)
    • Clubroom moving record: less than 24 hours
    • We should put this in out next best club application
  • The women have gone to a better place

• Elevator

  • No updates

• Semester grants

  • Still waiting
  • Let him know about the AGM being next week

Jackie: email Aidan about Semester grants

• Special project grant

Taylor: Get in contact with custom furniture people

• Best Club award
  • Still waiting

General Business:

Student Leadership Training:

• Happening next week... during UniSFA AGM

Library

• We need to digitise the library at some point soon

Webkeeping:

• Website

  • External borrowing is half done
  • Electronic sign ups are good to go
  • Database is usable despite the website not being public yet

• Newsletter

  • Donald reveals Newsletter puzzle answer to Jackie and Alice
  • Autumn needs to draft it up and send it out over the weekend

• Webkeepers will need to be reapproved by next committee

Autumn: Send out newsletter over the weekend

Alistair, Taylor: Make form for webkeeper applications

Handovers:

• @ Alistair and Taylor

All: Write your bloody handover

Regulations

• Member privacy regulations
  • We will lock Alistair and Taylor in the room over the weekend until it's done

Alistair, Taylor: REGULATIONS!

• Interclub regulations
  • No update

Meeting Times

• Next week we'll have a pre-AGM meeting

Meeting closed: 8:33pm

This Week's Action Items: Alistair:

Make a post for new form

Print SafeWA code for stall

Print SafeWA code for stall (along with )

Make the nominee and absentee vote post

Make the nominee and absentee vote post (along with )

Email "Who Gives a Buck" about free research

Email "Who Gives a Buck" about free research (along with )

Make form for webkeeper applications (along with Taylor)

REGULATIONS! (along with Taylor)

Taylor:

Demand printing from UniPrint tomorrow morning

Demand printing from UniPrint tomorrow morning (along with )

Finish O-Day guide

Finish O-Day guide (along with )

Get in contact with custom furniture people

Get in contact with custom furniture people (along with )

Make form for webkeeper applications (along with Alistair)

REGULATIONS! (along with Alistair)

Jackie:

Do O-Day float

Do O-Day float (along with )

Call dominoes

Call dominoes (along with )

Email Guild for new invoice and prepare O-Day grants

Email Guild for new invoice and prepare O-Day grants (along with )

Email Aidan about Semester grants

Email Aidan about Semester grants (along with )

Autumn:

Send out newsletter over the weekend

Send out newsletter over the weekend (along with )

Alice:

Message Leigh

Ask current fresher GMs if they want to reapply

Ask current fresher GMs if they want to reapply (along with )

Message Leigh

Message Leigh (along with )

Other:

(All) Sign up for accounts in database

(All) Write your bloody handover