Unigames Committee Meeting #50 - 11/02/2021

by Autumn Brough 11th Feb 2021

Unigames Committee Meeting #50 - 11/02/2021

Attending

  • Alistair
  • Jackie
  • Emerald
  • Alice
  • Josh
  • Ash
  • Gwen
  • Kyle

Apologies

  • Autumn

Meeting scheduled: 6pm

Meeting open: 6:57pm

Reports:

President's Report (Alistair):

  • Sure have fucking moved rooms
  • Tired noises
  • Got job though, so that's fun!
    • Yay for Alistair
    • It's at a fancy restaurant
  • Talked to tenancy about things and submitted room queries
  • If pritning is not done tomorrow am going to kill everyone in UniPrint

Vice-President's Report (Taylor):

  • Did you guys know the tab limit for safari on a phone is 500?
  • Injured self yesterday :(
  • Went to SOC meeting (though not for Unigames, hehe special)
  • Went to Bunnings for club things
  • Helping out with room stuff
  • Chatted with tenancy people (with Alistair)
  • Table is in and ready for O-Day
  • Will be finishing detailed instructions for O-Day set up tonight
  • Will be with Unigames for the first half of O-Day

Treasurer's Report (Jackie):

  • thought about committee business and oday so hard that i completely forgot what happened in my prior dnd session (sorry josh)
  • but its ok cause josh ALMOST got me a borrowing strike
  • helped edit and send off fresher guide etc for printing
  • spent So Much time doing halloween 2019
  • i stared at the same three spreadsheets for so long you guys
  • (please insert loud applaud here Please)
  • oh jesus h. christ oday is tomorrow
  • (excited to meet freshers) (less so to almost faint)
  • account balance: $7,941.15
  • Also: attended SOC Meeting and helped move

Secretary's Report (Autumn):

Librarian's Report (Emerald):

  • Moving time YEE HAW
  • New library, gonna do BIG new library
  • Went to SOC meeting, had some pizza
  • Chloe from tenancy is nice :)
  • Ummm
  • Come to O-Day tomorrow
  • Please use the weekend to get ready for the first week of semester
  • Love you good bye

Fresher Rep's Report (Alice):

  • Worked a bunhc on Fresher guide which is complete
    • #notmyproblemanymore
  • Answered questions from incoming freshers
    • Alice bribes freshers with chocolate
    • Not a pyramid scheme though
  • Messaged Leigh (but need to do it again)
  • Signed up for PROSH
  • Now First Aid qualified
  • Come to O-day... please

Reports de la OCM (Ashleigh, Gwen, Josh, Kyle):

  • Ash:
    • turns out I'm moving out of house this week so Unigames and I are one
    • oday tomorrow!!! V excited for free stuff and freshers !!
  • Gwen:
    • Helped move a little bit, mainly stacking board games (used board game stacking prowess)
    • I am minuting
  • Josh:

    • Im sorry jackie about the strike 🙂
      • EDIT: No longer sorry because Jackie forgot about dnd
  • Kyle:

    • new room, who dis?
    • It's a really nice room!
    • Stopped Emerald from throwing out miniature bits

Past action Items:

Alistair Langton:

Make a post about gatekeepers needing to reapply soon - done Share the Guild event to the unigames event and promo us and our shirts - done Submit oday printing to uniprint on Friday - done Sign us up for Prosh (along with Alice) - done Talk abt collab camp - not done Get in contact with Mark about Uwanime swapsies - done

Jackie Shan:

Return excess Kaldheim product to tactics (along with Emerald) - done Email domions about fresher welcome pizza - not done Email Aidan about semester grants - done

Autumn:

Send out an email on Friday abt AGM in two weeks - done Prewrite a day one email - question mark?

Emerald Aindow

Return excess Kaldheim product to tactics (along with Jackie) - done Rally the troops to digitise the library - not done

Alice Rosario:

Contact leigh about dnd furniture - done Sign us up for Prosh (along with Alistair) - done

Other:

(All) Finalise the fresher guide - done (All) Write your bloody handover - Prez and VP singled out

Gatekeepers

Alistair: Make a post for new form

Usual Suspects

Board Games

  • fresher welcome is covering this

RPGs

  • DND Oneshot Night [Wednesday 03/03]

Alice: Message Leigh

Magic: The Gavining

  • Prerelease [Sunday 7/2/21]

    • Things have been returned
    • Band and resticted has been announced for EDH
  • Intro to Magic [Friday 12/3 Week 3]

Wargames

  • Painting day [12-3pm Tuesday 9/3, Week 3]

  • Intro to Wargaming [Week 4]

Fresher Campaigns

  • GM Signup

    • Need to go through GMs who are interested
    • We have 7 interested currently
  • Player signup

Alice: Ask current fresher GMs if they want to reapply

Events:

Halloween 2019 [26/10/19]:

  • Jackie is gonna send some things and get some things approved and then IT'S DONE!
  • Little bit of fudging exists, but Jackie has reasons.
  • There is a cool spreadsheet
  • Final distribution to each club ~$150
  • Jackie has solved Halloween 2019!
    • LOUD APPLAUSE

Book Buy [Thursday 1/10/2020, after committee meeting]:

  • Path of waves - no update
    • "God I wish there were update" - Alistair
  • Gaslands - Jackie picked it up

Uncharity Vigil [Sat-Sun 30-31/1/21]:

  • Everyone has been paid
  • We got $61.05
    • Temporarily stolen by Jackie

O-DAY [Friday 19/2/21]:

  • Fresher guides
    • Better be done by tomorrow morning
  • Signup forms
    • Printed 50
    • It's going to be done online!
  • Shirts
    • Wear your shirts tomorrow!
  • FB event
    • Been shared
  • Esky
    • Jackie is bringing
  • Printing
    • Submitted last Friday
    • They tried to tell we haven't paid enough, that was a lie.
      • Alistair sorted that on Monday
  • We should be able to get power.
  • Coffee table can be brought down for decorations e.g. rpg books, board games, minis
  • Set up 9-10:30am, pack up 3-4pm
  • NO WATER SPORTS!

Taylor: Demand printing from UniPrint tomorrow morning

Jackie: Do O-Day float

Taylor: Finish O-Day guide

Alistair: Print SafeWA code for stall

All: Sign up for accounts in database

Fresher Welcome [Thursday 25/2/21 (Week 1)]:

  • Sorted
  • Need to bother Leigh after O-day

Jackie: Call dominoes

Alice: Message Leigh

AGM [Friday 1pm 26/2/21 (Week 1)]:

  • Alistair will make post on Friday with current nominees and remind people about absentee votes
    • People who absentee vote don't need to vote for all positions, and people may nominate on the day

Alistair: Make the nominee and absentee vote post

Club Carnival [Tuesday 2/1, Week 2]:

  • Alistair signed us up yesterday
    • 5 mins after code came up at SOC meeting
  • Set up 10am-12pm, pack up 2-3pm
  • They give us table and 2 chairs
  • Tav 3:10pm

PROSH Olympics [1pm Tuesday 16/3/21]:

  • No updates

PROSH [24/3/21]:

  • Signed up

Charity Vigil [Probably Sat 3/4/21 - Sun 4/4/21]:

  • #next committee's problem
  • Possibility of outsourcing charity work with "Who Give a Buck"
    • They research, get in contact with charity, advertise and give the money to the charity
    • Free research!

Alistair: Email "Who Gives a Buck" about free research

Swancon [24/4/21 - 26/4/21]:

  • #next committee's problem
  • Laura is more in charge than last year but not in the same way, she will get people to email us about games thing

Unigames "H" [REDACTED] [Friday 16/7/21 - Monday 19/7/21]:

  • #next committee's problem
  • Someone will do an EMP

Quiz Night [Probably Friday 20/8 or 27/8]:

  • #next committee's problem

Roleplay for Life [Probably Sat 4/9 - Sun 5/9]:

  • #next committee's problem

Relay for Life [October]:

  • #next committee's problem

Cameron Hall-o-ween @ 77 Social [Thursday 21/10/21]:

  • #next committee's problem
  • And there will be no debt hanging over their heads

Collab [REDACTED] 2021 [November]:

  • no update

Room Update:

  • We are in the new room!
    • YAY
  • We are currently recieving the new keys right now
    • Thanks UWAnime

Reimbursements:

  • ALMOST SUBMITTED:

    • Taylor: $37.88
      • The receipt was lost... almost
    • Jackie: $245
  • DONE:

    • Jackie: $1038.90

Guild:

  • SOC Meeting
    • We need to submit O-Day grants
    • Campus Culture got said 3 times during the meeting
    • Fringe is March 22nd-26th, theme is Modern Renaissance
      • We're not eligible for Fringe grants but we can still participate if we wanted to
      • Could run a painting stall?
    • Bubble Tea society returns in a bid for affiliation (among others)

Jackie: Email Guild for new invoice and prepare O-Day grants

  • Tenancy Reallocations

    • There have been allocations, cupboard stuff is still happening in some places
    • We're done
    • F to the clubs that don't get to move before O-Day
    • We're good at moving (self congratulations)
      • Clubroom moving record: less than 24 hours
      • We should put this in out next best club application
    • The women have gone to a better place
  • Elevator

    • No updates
  • Semester grants

    • Still waiting
    • Let him know about the AGM being next week

Jackie: email Aidan about Semester grants

  • Special project grant

Taylor: Get in contact with custom furniture people

  • Best Club award
    • Still waiting

General Business:

Student Leadership Training:

  • Happening next week... during UniSFA AGM

Library

  • We need to digitise the library at some point soon

Webkeeping:

  • Website

    • External borrowing is half done
    • Electronic sign ups are good to go
    • Database is usable despite the website not being public yet
  • Newsletter

    • Donald reveals Newsletter puzzle answer to Jackie and Alice
    • Autumn needs to draft it up and send it out over the weekend
  • Webkeepers will need to be reapproved by next committee

Autumn: Send out newsletter over the weekend

Alistair, Taylor: Make form for webkeeper applications

Handovers:

  • @ Alistair and Taylor

All: Write your bloody handover

Regulations

  • Member privacy regulations
    • We will lock Alistair and Taylor in the room over the weekend until it's done

Alistair, Taylor: REGULATIONS!

  • Interclub regulations
    • No update

Meeting Times

  • Next week we'll have a pre-AGM meeting

Meeting closed: 8:33pm

This Week's Action Items: Alistair:

Make a post for new form

Print SafeWA code for stall

Print SafeWA code for stall (along with )

Make the nominee and absentee vote post

Make the nominee and absentee vote post (along with )

Email "Who Gives a Buck" about free research

Email "Who Gives a Buck" about free research (along with )

Make form for webkeeper applications (along with Taylor)

REGULATIONS! (along with Taylor)

Taylor:

Demand printing from UniPrint tomorrow morning

Demand printing from UniPrint tomorrow morning (along with )

Finish O-Day guide

Finish O-Day guide (along with )

Get in contact with custom furniture people

Get in contact with custom furniture people (along with )

Make form for webkeeper applications (along with Alistair)

REGULATIONS! (along with Alistair)

Jackie:

Do O-Day float

Do O-Day float (along with )

Call dominoes

Call dominoes (along with )

Email Guild for new invoice and prepare O-Day grants

Email Guild for new invoice and prepare O-Day grants (along with )

Email Aidan about Semester grants

Email Aidan about Semester grants (along with )

Autumn:

Send out newsletter over the weekend

Send out newsletter over the weekend (along with )

Alice:

Message Leigh

Ask current fresher GMs if they want to reapply

Ask current fresher GMs if they want to reapply (along with )

Message Leigh

Message Leigh (along with )

Other:

(All) Sign up for accounts in database

(All) Write your bloody handover

Theme Selector

If we can do anything to make the website more accessible for you, please contact us.

Current theme:

Colourblind mode:
(This changes the colour of hyperlinks.)