Unigames Committee Meeting #50 - 23/02/2026

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jeremy
• Jack D
• Ash
• Ella
• Jack B
• Lucy

Apologies

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:00 pm

Reports:

President's Report (Connor):

• Melbin
• Finishing up my handover
• NBA Update: Lowkey retiring like Chris Paul, cy@

Vice President's Report (Gen):

• didn't get sunburnt on odayyyy
• welcome to all our wonderful freshers
• handover done, guild emailed call me the action item king

Treasurer's Report (Anna):

• last meeting is crazy
• lovely to see all the freshers at oday <3
• handovers are done, financial report is as done as it can be...

CommBank Account Balance: $713.65 ($762.00 pending from Square)

Guild Account Balance: $9,808.98

Total Balance: $10,522.63

Secretary's Report (Nene):

• i prepare everything for oday
• i announce agm final agenda some time today
• agm minutes are prepared. i am prepared

Librarian's Report (Jeremy):

• i love love love oday!!
• welcome all the new members!
• sleeves shall be ordered today
• check out the new in person RPG finder forms!!

Fresher Rep's Report (Jack D):

• looks like lots of new kickass freshers for 2026
• last mittee meeting! You have all been the absolute best! I’m gonna miss you so much
• pizza pizza pizza

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • ello new members
  • I've heard that the children yearn for the bloomburrow
  • no TMNT pre release. I hate turtles
• Ella:
  • ♡ I turned 19
  • ☆ I did so much O-day stuff- hello freshers!!
  • ♡ I made so much advertising
  • ☆ I also did the fresher campaign form and stuff
• Jack:
  • i shuffle the uncharity money like a deck of cards
  • i lovvvve meeting people on oday!!! hello you world of darkness fans!
• Lucy:
  • Was at O-day! Nice to see all the new faces!!
  • Writing up the wargames handover, should be done by meeting
  • Gonna get onto finishing the prints for Blood Bowl
  • Deriving the Hardy-Weinberg equation at 9am on a Monday

Past Action Items:

• Connor:
  • Done
    • Email Access about a collab
• Gen
  • Done
    • Advertising for the week 2 events (along with Jack, Ella)
    • Email tenancy and Guild about the fire exit being blocked
    • Finish the Gatekeeper FAQ document
  • In progress
    • EMP and advertising for Wargaming O'Day
• Anna:
  • Done
    • Send out playmat announcement
    • Get sleeves (along with Jeremy)
• Nene:
  • Done
    • EMP for Intro to MtG
    • Get gazebo bag
  • Not done
    • Advertising for the week 3 events (along with Ash)
    • Look for new UWA resources to pin up
    • Maybe investigate souvenir stickers
    • Upload and fix the old minutes
    • Organise and scan the old records
• Jeremy:
  • Done
    • Book the Purple Room
    • Print the analogue RPG finder
    • Get sleeves (along with Anna)
  • In progress
    • Do general maintenance on the damaged library items
  • Not done
    • EMP and advertising for SNoM
    • Message about the minis from Discord
• Frack:
  • Done
    • Call about pizza for Fresher Welcome
    • Reach out to other GMs for Fresher Campaigns
• Ash:
  • Done
    • Email about the TMNT prerelease
    • Do a poll for the Turtles
  • Not done
    • Advertising for the week 3 events (along with Nene)
• Jack:
  • Done
    • Advertising for the week 2 events (along with Gen, Ella)
  • In progress
    • Make Blood Bowl tokens (along with Lucy)
• Ella:
  • Done
    • Advertising for the week 2 events (along with Gen, Jack)
• Lucy:
  • Done
    • Glue the mini boxes
  • In progress
    • Make Blood Bowl tokens (along with Jack)
    • Catalogue the minis in the clubroom
• Everyone:
  • Done
    • Do your handover

Boardgames

Access Boardgames - Week 3, Wednesday the 11th of March @ 5pm

• Ella has been emailing them
• They're happy to split pizza cost with us, gold coin per pizza
• Will be in the CCZ
• EMP and advertising have been finished
• They're interested in doing weekly events with us again
  • We didn't do weekly, they would borrow games weekly, but we are happy to do monthly again
  • Will be up to nextmittee though

RPGs

RPG O'Day - Week 2, Monday the 2nd of March @ 5pm

• Advertising is ready and waiting
• We will have 5-6 people there talking about their games

Variety One-shot Night - Week 2, Friday the 6th of March @ 5pm

• We now have 8 GMs
• Would be good to figure out who can be in the GCR for accessibility

Call of Cthulhu One-shot Night - Week 4, 16th-22nd of March

• Lucy will organise this in advance for nextmittee
• Will likely be a big event so good to plan ahead
• Will have to plan it around PROSH as well, so likely on Tuesday, Thursday or Friday

Lucy: Contact GMs for Call of Cthulhu

Lucy: EMP and advertising for Call of Cthulhu One-shot Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• Lorwyn died
• EoE is out and so is Bloomburrow!

Intro to MtG - Week 3, Friday the 13th of March @ 5pm

• EMP has been submitted

Nene, Ash: Advertising for the week 3 events

SNoM - Week 3, Sunday the 15th of March

• To partner with the Intro to MtG event
• Jeremy can do the EMP and advertising

Jeremy: EMP and advertising for SNoM

Teenage Mutant Ninja Turtles Pre-release

• Bad reception on the turtles
• If people want to do this set they can go to Good Games Morley, who are running a prerelease
• Ash already has a booster box ready at GGs for later

Other TCGs

TCG O'Day - Week 3, Tuesday the 10th of March @ 5pm

• Just waiting to be advertised

Wargaming

Warhammer

Warhammer Tournament

• No updates

Blood Bowl

• One more file needs to be exchanged before they're finished

Jack, Lucy: Make Blood Bowl tokens

Wargaming O'Day - Week 4, Monday the 16th of March @ 5pm

• Will be at 5pm
• There will be 6 people running it now
• EMP was done

Gen: Advertising for Wargaming O'Day

Collaborative Events

Past Megagame

• He's pestering them about it still

Major Events

Joint Camp - Friday-Monday the 5th-8th of December

• Waiting for the other clubs to do their food bank donations and then for subcom to be dissolved

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
• Goals:
  • Acquired:
    • Large whiteboard
    • 2 medium whiteboards
    • Whiteboard markers
    • Extension cords
    • 5 mini whiteboards
    • Cable management
  • Acquiring:
    • Gazebo bag
  • Unacquired:
    • New rug
    • Kallax organisation
• Gazebo bag has been ordered and should be at Nene's house on Wednesday
• We discuss some specific feedback we received about Uncharity Vigil, which was mainly about how money was not raised primarily on monetised games but instead on flat donations, that the room was closed early in the morning on Saturday, no one-shots ran, and members were left in the room without gatekeepers on occasions
• It isn't good that the room was left without gatekeepers or committee members present, it is difficult to lay blame considering there are no specifics about who left the room at which time, but it is still important to keep on top of in the future
• We discuss putting caps on flat donations instead of in activities
  • Flat donations are something that has always been done and is incentivised by the dragon vote, the dragon vote is an incentive to spend money in Unigames
• We could try harder to encourage one-shots in the future, there's often a lot of interest in running one-shots but they often don't eventuate
  • Putting out a Unigames-specific schedule like we say below may help with this
• Doing a big schedule with all the clubs also doesn't always work, it means that clubs don't want to run things at the same time as other clubs, but that sometimes means events just don't happen
• We could also do a silent boardgame thing where people try and beat high scores and come back over and over to pay to play and persists over the night
• And on closing the room on overnight events, if no one is in here to participate in activities, it is expectable that the people holding Unigames open might go home considering it is a tiring event
  • Unigames is often the final bastion at these events along with UniSFA, people will often gravitate to UniSFA more as the activity will be watching movies instead of playing games, which is perhaps more pleasing to sleepy people
  • The room did stay open until almost 6 am when there was no one else around, and was opened again at 9:33 am
• The overnight events just depend on who's there and what activities are being played, if no one is there then it is acceptable to go home after running the event for almost 13 hours
• Nene thinks of running chess where anyone can move a piece by paying an amount. Everyone cheers

O-Day - O-Week, Friday the 20th of February @ 11am

• O-Day happened!
• We had over 220 sign-ups
• More than last year by like 10
  • Or 6-7
• Everything went well with quite a few people there
• Too many games were brought down, was a hassle to bring them back up
• Everyone can't go for lunch at the same time, although this apparently happened because it was the first time everything wasn't slammed and everyone was hungry
• We can advertise the library part of the website better in the future

Fresher Welcome - Week 1, Thursday the 26th of February @ 4pm

• It's this Thursday!
• Pizza order has been pre-ordered for this Thursday
• If we need more we can order more on the night

Annual General Meeting - Week 1, Friday the 27th of February @ 2pm

• It's this Friday!
• Nene will put out the final agenda today
• Nene need to print ballots
• Everyone needs to check that people can vote before they enter the room and sign their name on the paper

Nene: Print ballots for the AGM

PROSH - Week 4, Wednesday the 18th of March

• The theme is Proshtunes or some shit
• It's Pinkpantheress themed

Megagame - Week 4, 22nd of March @ 12pm

• The library room has been booked for this but they have to approve the use

Tokyo Alley - Week 10, Saturday-Sunday the 9th-10th of May

• Next committee needs to decide what they're doing for the stall there
• They asked if we could do RPG stuff instead of TCG

Fresher Zone

Fresher Campaigns

• We have 11 Fresher GMs who have submitted to the EOI
• Currently 34 Fresher player sign ups
• Analogue RPG finder was printed and is up on the pinboard

Frack: Ask about Fresher GM feedback for sem 2

Reimbursements

• Done
  • $56.48 to Jeremy for IKEA Uncharity Goals
  • $442.87 to UCC for Joint Camp Profit Dist.
• In Progress
• Unsubmitted
  • $76.49 to Nene for Gazebo Bag

Guild

Fire Exit

• Gen sent an email
• It was well received by Kelvin and he said he would look into it

Tenancy

• No updates

SOCPAC Meetings

• It's tomorrow
• Jeremy and/or Nene will attend it online

General Business

Gatekeepers

• Gen is almost finished with the Gatekeeper FAQ document
• New gatekeeper form should be sent out today for 2026
• Do we want to keep it as semesterly or change to once yearly
  • We will let next committee decide

Gen: Finish the Gatekeeper FAQ document

Connor: Send out the Gatekeeper and Webkeeper forms for 2026

Webkeepers

• Email hell
  • We got like 750 emails from the fresher email mailing list
  • The mailing list has been put down now
• Recent regulations updates have been put on the website

Room Updates

Eunigames Playmats

• Anna sent out her playmat announcement

Library

Mini Stuff

• Lucy still has the Kill Team minis they've been painting and will also ask Jade for updates as it's been a little while

Lucy: Catalogue the minis in the clubroom

Lucy: Contact Jade about the Kill Team minis

Donations

• Wargaming minis from Discord
  • We probably don't need them, we can let them know they're welcome to see if any other Unigamers would be interested in them
  • We can ask for their basing stuff

Jeremy: Message about the minis from Discord

General Maintenance

• Sleeves have been emailed about and we have an invoice for them
• Half they've put aside for us already and half they've ordered for us
• They will go in to get MtG sleeves so the colours can be chosen

Jeremy: Do general maintenance on the damaged library items

Jeremy, Anna: Get sleeves

Food Runs

• One can be done tomorrow by Anna maybe

Phoenix: Future/Past

• We can include last year's submissions in one for this year
• It's just like Metroid Prime 4: Beyond

Committee Business

Banking

• We don't have too much money this week
• But maybe next week

Handovers

• Camp budget handover has been finished
• Jeremy has their own private document still
• Merch handover has been finished too
• We had discussion about the wargaming section of the handover and whether it should go in a general handover or be in its own thing
• Everyone put your handovers in the handover folder

Archiving

• I've haven't done more #whatever

Nene: Upload and fix the old minutes

Organising Old Records

• The bell tolls #lol
  • THE BELL LOLS

Nene: Organise and scan the old records

Closed section starts: 6:28 pm

Closed section ends: 6:32 pm

Meeting closed: 6:32 pm