Unigames Committee Meeting #6 - 06/04/2026

tags: committee meeting 2026

Attending

• Anna
• Ella
• Apollo
• Lucy
• Sven
• Ronan
• Nate
• Sophie
• Valerie
• Connor

Apologies

• Rex

Absent

Meeting scheduled: 4:00 pm

Meeting open: 3:48 pm

Reports:

President's Report (Anna):

• have been admin-ing it,
• tokyo alley emp submitted,
• apollo on tha bank now!,
• uhhhhh im truckin!

Vice President's Report (Ella):

• ♡ I do socpac meeting!!
• ☆ I finish organising and run charity vigil, it was so good!
• ♡ I've been cooking on cat haven collab and colonist
• ☆ I also make some more advertising
• ♡ Hype Sophie for running tayu and bananagrams sooo well at charity vigil- you are sooo strong!

Treasurer's Report (Apollo):

• now on da commbank and have alll of the monies
• made a charity vigil float
• still cooking on da money things (like the regs and budget, big money things are coming to unigames)
• also gonna start cooking on event handover things

CommBank Account Balance: $1084.93

Guild Account Balance: $9,201.67

Total Balance: $10286.60

Secretary's Report (Lucy):

• I’m so busy but I’m doing admin hell again
• Organising Sci-fi one shots
• Organising wargames related things
• Sucking flies
• ∘ ∘ ∘ ( °ヮ° ) ?

Librarian's Report (Sven):

• Sent out advertising for strixhaven
• Also did strixhaven emp
• This report has been redacted by the Higher Ups
• Been so mentally gone this week apologies

Fresher Rep's Report (Ronan):

• so much studying. learning my lesson to not procrastinate
• fresher campaign things here and there (everything should now be up and running???)
• not much else soz guys

OCMs' Reports (Nate, Rex, Sophie, Valerie):

• Nate:
  • did a whopping 2 emps
  • decided to work all weekend and I regret it
  • Got a date and organisation done for crossover event
• Rex:
  • sent out advertising for whimsy shots, did emp
  • gonna complete the after hours form this week
  • I’m actually a ghost. Whoever is reading this is my medium
• Sophie:
  • had lots of fun organising and running charity vigil, big thanks to folks who did Tayu or bananagrams with me!
  • nothing else I guess but I have secret thoughts in my head
• Valerie:
  • did SNOM advertising, wanderlust games EMP
  • resleeved horde of notions
  • BotC reservations, people are very excited it seems!
  • attended charity vigil (it was cool)
  • watched 8 episodes of jjk in like 2 days

Immediate Past President's Report (Connor):

• Hey!
• Gave some juice from my inner sanctum away for the masses

Past Action Items:

• Anna
  • Done
    • Talk to Jackie about domain
  • In progress
    • Bother again about joint camp
    • Do tres handover with Apollo
  • Not done
    • Draft regulation changes for bloodbowl mats
• Ella
  • In progress
    • Cook on Cat Haven collab
    • Organise Colonist tournament
    • Organise SOBS collaboration
    • Look at hoodies for merch
  • Not done
    • Look into Phoenix advertising
• Apollo
  • In progress
    • Start redacted budget
    • Cook on SPG spends
    • Look into regulations for money
    • Look into password manager (along with Lucy)
• Lucy:
  • In progress
    • Find GMs and contact UNiSFA for Scifi oneshots
    • Cook on Warhammer tournament
    • Make Blood Bowl tokens
    • Cook on painting day
    • Do RSA (along with Valerie)
    • Do gatekeeper FAQ doc!
    • Poster for general advertising
    • Look at stickers for merch
    • Organise google drive
  • Not done
    • Look into password manager (along with Apollo)
    • Organise training days for first aid
• Sven:
  • Done
    • EMP and advertising for Strixhaven
    • Find GM's for Tokyo Alley
    • Think about library auction
  • In progress
    • Contact GGs for Strixhaven (along with Nate)
    • Contact Ash about 7 point decks
    • Pick up deckboxes and sleeves for 7 point decks
    • Fix sleeves for Hoard of Notions
    • Food safety (along with Rex)
    • Acquire Kallax organisation items (along with Sophie)
• Ronan:
  • Not done
    • Send emails for table restoration
• Nate:
  • In progress
    • Contact GGs for Strixhaven (along with Sven)
    • Cook on 7 point event
    • Cook on intro to one piece event, EMP + advertising
    • Contact esports about game events
• Rex
  • Done
    • Advertising + EMP for Whimsyshots
    • Food safety (along with Sven)
  • Not done
    • Contact person for table restoration
• Sophie
  • In progress
    • Acquire Kallax organisation items (along with Sven)
    • Get measurements for rug area and acquire rug
• Valerie
  • Done
    • Advertising for SNoM
  • In progress
    • Date + EMP + advertising for Geog games
  • Not done
    • Prep name tags for BOTC
    • Do RSA (along with Lucy)
• Everyone: Put yourself on the roster!! ip

Boardgames

Blood on the Clock Tower Event - Study Break, Friday 10th of April

• Valerie would like to run this
• Study break
• Reservations are out: Full!
• Possible Ezone booking for larger/multiple games ->Giumelli learning studio may be the go
• We are having issues with resource booker, things will be sorted though: No longer
• Hemsley learning suite has been proposed as another option, but EZONE will be fine probably
• We are using Adman's BOTC set too (ty)
• Might want to prep nametags before event

Valerie: Prep name tags for BOTC

Wanderlust Board Games - Week 8, 23rd April 4-7pm

• Valerie wants to run a general boardgame event with games such as:
  • Tigris and Euphrates
  • Chinatown
  • 7 wonders
  • etc
    • But this could just be a solo event most likely, as there is no real reason to make this a collab
• Dates not confirmed yet though EMP will need to be done this week

Valerie: Date + EMP + advertising for Geog games

RPGs

Paranoia Oneshot Night - Week 6, Tuesday, 31st March, 5pm

• It's been!
  • Attendance of 21
• It was so busy we couldn't fit more people
  • Try to find more GMs next time!
• It was pretty great!
• Might be worth running next sem due to the unique system!

Week 7 RPG night... Whimsyshots - Tuesday 14th April @ 5pm

• Whimsical systems!! Like Mausritter, Land of Eem, etc
• Rex has got ~8 prospective GMs
  • When is good needs to be done
• Accessible venue booking! The CCZ
• Advertising out!!

Anna, Rex: After hours form for Whimsy

Week 9 RPG night...

• Lucy would like to run Scifi
  • Lancer, Warhammer 40K, StarWars etc.
• UniSFA seems interested to collab!
• GMs need to be contacted
• EMP by end of this week

Lucy: Find GMs, EMP and advertising

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• TMNT is here...

SNoM - Study Break, 12th April 12pm

• Advertising is out!
• 12th is UniLAN but it is fine cos it is better to do them more regularly
• Poster done
• EMP is done

Strixhaven Pre-release - Week 7 Sunday 19th April 12pm

• Sven has emailed GGs
  • Reply: We'll get 30 sets
• Sven emailed again as it seems that there is some coinfusion with prizing
  • Sven is in contact
• We need to do EMP and advertising soon
• Reservations?
  • It might be quite popular considering its a good set compared to recent sets
  • We shall do reservations ~1 week beforehand

Sven: Contact GGs for Strixhaven

7 Point Decks

• Sven would like two more decks
• Its been pretty popular with a lot off fresher interest
  • Sven wants to gauge interest at TCG Oday
• Ash is happy to help make the decks
  • Ash is in the progress of building the decks
  • The decks are mostly done, Sven needs to acquire the deck lists
  • Sven will confirm tomorrow if they're done
• Need to think about sleeves and deck boxes once deck list is done
• Motion to approve $80 for deck boxes and sleeves
  • Passes unanimously
• We've had a look in our library and we have enough sleeves but well still need deck boxes

Sven: Contact Ash about 7 point decks Sven: Pick up deckboxes and sleeves for 7 point decks

7 point event - Week 10, Sunday 9th of May

• Nate would like to run this
  • Maybe towards week 10
• We've had some feedback about doing prizing
  • It will likely be a Sunday, which could collide with a SNOM which will lead to the events fusing...this might not be the best. Prizing may not be the best
• If we do prizing we need to do ticketing
  • We do like to try keep our events free to attend
  • We could do a split of prizing/non prizing but that is a lot more work
  • We could do dollar coin
• We do have those magnets we could do for prizing
• We also have the unigames merch treasure token
  • They don't sell much
  • They are commissioned art
  • There was previous concerns about devaluing them due to them being anniversary items
• Gold coin entry might be the go!

Nate: EMP and advertising for 7 point event

Other TCGs

One Piece TCG event, Friday the 24th of April

• Sven and Nate would like to run this
• Using TCG Oday to gauge interest
• Might be worth combining with Pokemon event - we have now decided against this
• Lots of interest, worth doing an intro to One Piece event
• Nate talked to Dani (fresher who's quite into this) about this
  • Nate will make a group chat of interested parties to run the event
• Week 8 would be when we plan to run this
• EMP has been done!
• We're hoping for ~10 people to be able to play at once (5 games)

Sven: One piece event advertising

Pokemon event

• It might be worth looking into running something pokemon related!
• We're quite busy at the moment but will come back top this!

Deck maintenance

• QR codes have been printed and stuck on!
• Hoard of Notions done!
• Our pokemon decks are a little out of date
  • We might want to look into updating them
• A member, Mitch, had interest in updating these
  • We'll get in contact with them!
• Winslade says we could use the decks from Pokemon TCG online

Ronan: Look into pokemon decks

Wargaming

Warhammer

Warhammer Tournament

• Lucy has contacted Matt regarding an early sem 1 tournament
• Put an EOI or poll in wargames chat, maybe after Wargames Oday
  • Has not been done yet but there's not too much interest in Warhammer at the moment, a lot of other non GW wargames have more interest
• We do have date, 23rd of May though may have to move forward
  • Maybe to plan for after exams at this point
• Someone else will need to be there besides Lucy
• Lucy is assumed to be cooking

Lucy: EOI in wargaming chat for tournaments

Blood Bowl

• Tokens need to be made
  • I just need to turn on my printer...
    • I'm so busy

Lucy: Make Blood Bowl tokens

Painting Day

• Lucy Wants to run this
• Will be before the end of semester!

Lucy: Cook on painting day

Collaborative Events

• Ponder them orbs

Deck building with Esports - Week 9, Friday 1st May

• Slay the spire is only 4 players, so it is just so tricky to make this an event
• Sounds awesome sauce, but logistically it can be too hard
• But a general video game, board game event could be fun
• Or perhaps a deckbuilding event with them
• There is so much joy to be found
• Anna messaged James
  • It's not really going to work
  • However we're thinking of doing a general event with them
  • Waiting to hear back from their committee
• EMP is done!

Nate: Contact esports about game events

Cat Haven Collab - Study break of exams

• Ella would like to do this again
• Ella has emailed them!

Ella: Cook on Cat Haven collab

Colonist Tournament

• We've been contacted by Colonist to do another tourney
  • We did one last year! Meeting 35 (2025)
  • Ella has signed us up
• This will be hosted online on our Discord server
• We'll work out timing once we have more details from Colonist
  • Any time between April and September
• Ella would like to help organise this
• EOI had 16 people with interest!
• Swiss style tournament, maybe 1-2 days

Ella: Organise Colonist tournament

Students of Biological Sciences collab - Week 10, Wednesday May 6th @ 5-8pm

• We've been contacted to do a collab
• Ella had a meeting with them!
  • They're pretty interested
• They would like to do food but will have to talk to their committee
• Ella will do EMP
• It will be in the Giumelli studios in Ezone
• We've not had a reply but it is easter

Ella: Organise SOBS collaboration

Solarvisions Collab

• We've been contacted by people from Solarvisions
• They'd like to do a nature boardgame event
• They're not a UWA club but they're UWA students
• 29th of April 3-8pm was the proposed date
  • We do already have 2 events this week
• Anna will reach out for more info!

Anna: Contact Solarvisions about event

Major Events

Joint Camp - Friday-Monday the 5th-8th of December

• Waiting for the other clubs to do their food bank donations and then for subcom to be dissolved
• Anna bothered people about this
  • Other clubs haven't done their parts, we're just waiting on them as they have been busy with committee change over
• They ARE working on it
  • UniSFA has done it now
  • UCC please
• No updates

Anna: Bother again about joint camp

Tokyo Alley - Week 10, Saturday-Sunday the 9th-10th of May

• They seem to care about our feedback!
  • We will get 5 free passes and additional passes for $35 each
  • We will be set up in a quiet area with more tables
• We will do drop in drop out boss fights, and some fun silly boardgames
  • Sven spoke to people from Swancon running a stall at Comiccon
    • They had a sign up for their RPGs
    • They had games to borrow
• We will need a car to drive stuff
• Ronan, Rex (Sunday only), Valerie, Lucy and Ella will be available
• We want at least 3 GM's
  • Lucy and Rex could GM if requested
• We'll get sent some info on previous games that have been run for reference
• We need to submit public insurance liability forms
  • We might need to do an EMP for it
• We didn't had the details emailed in time, we submitted the EMP but it should be fine

Sven: Find GM's for Tokyo Alley

Charity Vigil - Easter weekend, 3rd to 4th April

• It's been! ~50 people
• The charity we will be supporting this year is Teach Learn Grow (TLC)
• We ran:
  • Oneshots (thanks Winslade)
  • Bannagrams tournament
  • Taiyu tournament
    • We might want a handover for how to do those tournaments
• Feedback
  • Oneshots
    • We should try organise more GMs in advance, contact them specifically to run these
    • Maybe organise timeslots across the night on one table
  • Auction
    • Maybe it's worth letting people know what we're auctioning
    • No other club announces this
    • The broad scope of what we had in mind was minuted
  • Advertising
    • Posters were not seen
    • They were too small
    • Schedule was hard to read and uninspiring
    • We did have A3 posters across the clubs and in the guild area
    • Maybe we should do reels on Instagram!
  • Cleaning
    • It took Lucy 1hr 40mins to clean the hall
    • Pizza boxes left stacked
    • Bins over flowing
    • Raffle and auction mess left over
    • A lot of Unigames items left in the loft
    • Rubbish in the halls
    • Lucy has contacted execs to pass this info on to subcom
  • Fire exit
    • This should not be closed
    • Just put up a sign on the door, this was done

Swancon

• Annual convention for boardgames!
• We like to get our librarian to go to investigate games we might want!
• Last year it was a little lackluster, do we want to still go?
  • It was one year, it's worth still going!
• It's pay what you want for entry this year, we can pay full price!
• Sven shall go!

Sven: Look into attending Swancon

Far Future Events

Roleplay 4 Life

• Reps: Rex + Ronan

Relay 4 Life

• Reps: Rex

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark)

Joint ~~Redacted~~

• Reps: Ella, Sven, Sophie

Uncharity

• Reps: Nate, Valerie

UWASCA + Unigames Collab

• Reps: Ronan + Ella

Unigames Redacted - ~3-6 July

• Organising basic things:
  • Who has RSA: Apollo
  • Who has first aid -> Lucy, Ella, Nate, Rex
  • Who has cars -> Nate, Anna, Sven, Lucy*, Ronan + gatekeepers
  • Jeremy has RSA, car and first aid, will not be on committee but wants to come to Redacted
• Magic and Mayhem is the name!
• The hypothetical date is July 3rd-6th
• EMP is done!
  • Valerie and Lucy definitely want to get RSA, Rex could
• Sophie may not be able to attend due to holiday
• Lucy will be head RSA
• Ella will be head first aid
• Camp leaders will be Ella and Anna
• We also need a fire marshal for niceness, but not for EMP
• 24hr poll for top 4 names in Unigames discord
• We need to organise a cap on numbers
  • Last camp cap for joint and unigames was 65
    • This is pretty managable
  • Lets just stick with that!
• Budget cooking soon
• We want to advertise week 8, week 9 at the latest
• We'll need to think about cars
  • Ronan and Lucy can do a food run
  • Sven can do library pt 1
  • Nate can do library pt 2
  • Anna doing admin
• Ella was thinking about craft!
  • We will need to update the RMP for sewing needles and hot glue
  • Ella to write an itemised list for approval

Everyone: Put yourself on the roster!! Lucy: Organise training days for first aid Lucy, Valerie: Do RSA Apollo: Start redacted budget Svenapol: Food safety Ella: Craft item list

Fresher Zone

Fresher Campaigns

• They are going pretty well! Games are starting already!
• Ronan has checked in, it seems all good!

Reimbursements

• Done
  • $7.30 to Anna for Paranoia Printing
  • $91.00 for Donald for chocolates
  • $60.00 for Ella for charity prizing
  • $0.70 to Ella for Printing

• In Progress

• Unsubmitted

  • $456.20 for Anna for food run

Guild

Tenancy

• Tenancy allocations are at the end of this year
  • We want to make sure our library, Kallax and general space is well used and organised
  • Insta posting!!
  • Hound gatekeepers to keep to room clean
• Room open tabulation integration with website?
• There was no updated contract
• Anna signed it though! We are chill!

SOCPAC Meetings

• Ella attended one on the 31st of March
• UWA Blood Drive
  • This was brought up at the meeting as WA blood levels are low
  • The Vampire club
  • Universities vs in sem 1
  • Clubs vs in sem 2
  • This is great!
• Ella wants to do advertising...possibly backing onto vampire the masquerade or requiem oneshots

Ella: Look into blood drive Ronan: Look into Vampire the masquerade oneshots

Grants

• Oday grant done by Anna
• We should think about SPGs (special project grants), due 18th of April
  • We did this for Unigames Camp 2025
• Jeremy is happy to get this ready for the next treasurer
• Next treasurer problem, Anna will help
• Chilling

Apollo: Cook on SPG spends

General Business

Gatekeepers

• Lucy will take over Gatekeeper FAQ document
• New gatekeeper form was sent out for 2026
• Do we want to keep it as semesterly or change to once yearly
  • It's a pain to do this every semester
  • If we change to semesterly, we should check up on people's availability as semester changes
  • Rather than applications, we can do a quick assessment of current gatekeepers
• We might want to update the training guide to make it more clear
• Congrats to our new gatekeepers:
  • Leo Boghossian Kiperman
  • Donald Sutherland

Anna: Investigate how dooring works Lucy: Do gatekeeper FAQ doc!

Webkeepers

• Jackie is going to try and compile a list of things webkeepers would like to achieve
  • Talk to Jackie if you need help about the library tagging system in the website
  • She's also going to fix some funky tags in there
• Website domain has been renewed!!
• It's all in working order, adding the ABN shouldn't change anything

General Unigames Advertising

• Lucy thinks we should take advantage of the digital boards around guild for general Unigames advertisement too
  • not just events but the club in general
  • This is cool (no bias here)
• Weekly What's On has been looked at by Apollo
  • Must be submitted by 5pm Wednesday to be posted on Saturday
• Guild screens
  • We email guild with the poster, they have some requirements we need to follow for the poster
  • EMP must be submitted and approved for events
  • If drinking, we need the usual 18+ and drink responsibility
  • 1/week
  • We need date, time and locations
• No updates

Lucy: Poster for general advertising

Merch

• Lucy wants to organise new merch stuff like stickers
  • People are interested in year dragon stickers but larger
  • We'll hold off on this for a bit due to the other competition
• Ella was interested in hoodies
  • We're doing a design competition!
    • We've already had some submissions! Thanks guys!
  • Details on Insta and Discord
  • It will close on April 19th

Ella: Look at hoodies for merch Lucy: Look at stickers for merch

Room Updates

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Acquired:
    • Large whiteboard
    • 2 medium whiteboards
    • Whiteboard markers
    • Extension cords
    • 5 mini whiteboards
    • Cable management
    • Gazebo bag
  • Unacquired:
    • New rug
    • Kallax organisation
• Event distribution profits haven't been done yet
  • Lucy will keep an eye on this
  • It still hasn't been done
• We will be moving this to room stuff later
• But Anna has been thinking.. we have so much money, and the rug is SUCH a nuisance
• But we could just fix the carpet, a quote for this would be around $1600
• This however means the room would be closed for 2 weeks, so if done it must be done in Summer holidays
• This also can be problematic as tenancy might actually do the promised renovations, and we have just lost like a fifth of our money

Sven, Sophie: Acquire Kallax organisation items Sophie: Get measurements for rug area and acquire rug

Eunigames Playmats

• Sven has placed the order!
• They are being printed this very SECOND
  • 1-2 weeks possibly!
    • No updates

Table

• Lucy replied, we have a quote now!
  • $2040 before GST was our quote
• Auwgh that's a lot
• Rex may have someone else he can contact regarding this
• We might want to have a look at some other options
  • Get more quotes
• Anna spoke to Emerald
  • There might be a guide!
  • It might have been wobbly since it was built
  • Emerald might come in and check it out

Rex: Contact person for table restoration Ronan: Send emails for table restoration Anna: Investigate table instructions

Fridge

• Our fridge is leaking, it might be time to replace her
• We will take a look at clearance outlets and cheaper stores
• Esports might want our fridge, we've let them know its faulty but they still seem interested
• Transport is possible
• Anna will also contact campus management in case we remove from the building

Sven: Investigate fridge prices Anna: Investigate fridge and campus management

Library

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Lucy sorted out the clubroom minis
• He's put out all the yucky old minis in a box, we will throw it out in 2 weeks
• We have advertised this for members to scrounge and take
  • Kill them now
• We'll get rid of them on Friday
• Sven has started cleaning the minis

Donations

• No updates

General Maintenance

• Sleeve sweatshop time
  • Anna found the spreadsheet!!

Food Runs

• Stocked
• Anna would like to up the price of small chocolate bars to $1.50
  • Doing this means we can get them more often
  • It is still possible to get them at $1.20
  • We might come back to this later..later later

Phoenix: Future/Past

• Ella would like to do
• Theme: One Man's Trash
• Ronan has interest and can help Ella
• Ella wants to cook on advertising now
• Her ideas are "You got rejected from PROSH?? Phoenix is 4 u!!"
• This is fun
• Ella is going to take a look at advertising soon!

Ella: Look into Phoenix advertising

Committee Business

Regulation changes

• Draft making bloodbowl mat long term borrowable
  • Anna will talk to Artemis about this as they are knowledgeable on Bloodbowl
• Apollo is looking at money regulation changes

Apollo: Look into regulations for money Anna: Draft regulation changes for bloodbowl mats

Banking

• Meeting for signatories has happened!
• We need to do ABN and square

Anna: Do tres handover with Apollo

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders

Lucy: Organise google drive

Passwords

• Apollo and Lucy would like to get a password manager
  • Good for security
  • Updating passwords the way we currently do it takes so long
• Apollo recommends Bitwarden
  • Apollo knows how to use it and set it up

Apollo, Lucy: Look into password manager

Archiving

• No updates

Organising Old Records

• No updates

Close Section Open: 5:21 pm

Close Section closed: 6:34 pm

Meeting closed: 6:34 pm