Unigames Committee Meeting #6 - 10/04/2023

tags: committee meeting 2023

Attending

• Jackie
• Gibbi
• Josh
• David
• Connor
• Chris
• Hannah

• James

  Apologies

• Gen

• Emerald

  Absent

Meeting scheduled: 4:00PM

Meeting open: 4:35PM

Reports:

President's Report (Jackie):

• charity vigil is this week? um hello?? 😳??
• picked up chairs from danika with josh and organised payment & itemised invoice
• did some discord work (invite background, rules screen, onboarding)
• thinking about [redacted]
• lots of thinking about ball merch
• i'm watching the mario movie tomorrow >:)

• also smfsd lockdown week 3

  Vice President's Report (Gibbi):

• Been a hectic week

• Me and Connor know our assessment schedule for our units 100% I prommy
• All goes well in magic land
• Prerelease this weekend
• MH2 Boxes inbound
• Theros EOI is up 12 applications so far

• Lancer very cool system

  Treasurer's Report (Connyah):

• I think I've recovered

• Definitely going to complete treasurer based objectives, such as cleaning out the money box and writing the SPG
• ANd make a float

• Account Balance: $3734.47 (with consideration of reimbursements and deposits that are in progress)

  Secretary's Report (Josh):

• Picked up chairs w/ Jackie (and we got free marmalade)

• Did all my tests
• CoC was a big hit! very popular with the kids

• Enjoy your Study break kiddos

  Librarian's Report (David):

• assignment eated all my time (and emotions apparently)

• posted announcements for charity vigil and dnd movie night
  • charity vigil is this weekend, come along, do charity stuff
• bought ticket for swancon
• messaged jack about board game donations

• looking forward to the new set of The Gather and its many birds

  Fresher Rep's Report (Gen):

• Freshers on holiday!!!!!!!

• Freshers also driving v slowly because of rain and traffic 😭.
• CoC one shot night was this week and went really well!

• Lots of interest and people seemed to have fun :> food safety on the to do list this week I will get it done I will I pinky promise

  Reports de la OCM (Chris, Hannah, James):

• Chris:

  • Thinking about Unigames stuff for charity vigil, will bring up later
  • Will put post up for it later
• Hannah:
  • still vibing with a sore throat but the rest of the cold is thankfully gone now
  • started thinking about possible themes for board games event but nothing solid quite yet
  • otherwise I hope everyone had a good Easter weekend or a good start to the study break
  • essay hell
• James:
  • Contacted GMs for info on their one-shot for D&D One-Shot night
  • I am preparing to GM for D&D one-shot night in case we need more GMs
    • one has dropped out ;-;
  • EPIC! Boardgames tomorrow
    • thats a thing I committed to
  • Finally remembered to do my Mental Health First Aid assessment, got 100% and now I'm officially a Standard Mental Health First Aider

• Texas

  • added friend computer to the discord via Donald
  • happy study week

    Immediate Past President's Report (Emerald):

• Emerald has attended: ==6/7 (86% WR)== Meeting

  • FAILURE

    Past action Items:

Action Items:

Jackie:

• Make google form for swancon enthusiast - Done

• (with Emerald) Send out a Save The Date for 40th Anniversary - Not Done

• (with Emerald) Discuss Ball Merch - Discussed

• (with Josh) Grab them Chairs this weekend - Done

• (with David) Work on Library borrowing guide - in Progress (ONLINE)

• (with Josh) Fix the unigames constitution on website - Not Done

Ethan:

• Make Quickplay Guide - Not Done

• Put up Announcement and Facebook event for MOM Prerelease - Done

• Theros EOI to go out on Wednesday 6PM 05/04/2023 - Done

• Watch Jackie do [REDACTED] EMP - Not Done

• Message committee about deck boxes - Done

Josh:

• (with Gen) Cyberpunk One Shot Night EMP - Not Done

• (with Jackie) Grab them Chairs this weekend - Done

• Update regs on website - Not Done

• (with Jackie) Fix the unigames constitution on website - Not Done

David:

• Buy Concession ticket for Swancon - Done

• Research sleeving Boardgames - In Progress

• (with Jackie) Work on Library borrowing guide - In Progress (ONLINE)

Gen:

• (with Josh) Cyberpunk One Shot Night EMP - Not Done

Chris:

• (with Hannah) Organise Next Board games event - In Progress

Hannah:

• (with Chris) Organise Next Board games event - In Progress

James:

• Announcements for Study Week Boardgames - Done

• Contact GM's about the 'deets' for DND 5e - Done

Emerald:

• (with Jackie) Send out a Save The Date for 40th Anniversary - Not Done

• Mailing list for 40th - Not Done

• (with Jackie) Discuss Ball Merch - In Progress

Usual Suspects

Board Games

Study week boardgames - 11/04/23, 1PM-8PM

• It's tomorrow!
• 23~ expected
• Shill charity vigil time

Oceanic Boardgames - Week 8

• Games Include
  • Oceans
  • Deadmen tell no tales
  • Tayu
  • Spirit Island
  • Tsuro
  • Seafarer's of Catan
  • And more! >Hannah, Chris: Continue to Organise Oceanic games event

RPGs

Call of Cthulu RPG Night - Wednesday 05/04/2023 - 5pm

• 17~ Players and 3 GM's
• Some people didn't get a game ;-;
• Fresher Retention SWEEP

D&D 5e RPG Night - Friday 21/04/2023 - 5:30PM

• Got GM list with backups
  • Harry
  • Frosh
  • 'Big Josh'
  • Grace
• BACKUPS
  • David
  • Gibbi
  • Jackie
  • James
  • Emerald
  • Chris
  • Connor
• James expects ~40! Minimum 20
• It will be fine, I know what I am doing (truth)
• Making a discord thread/channel

James: Book CCZ for D&D 5e James: Make announcement for D&D 5e

Cyberpunk One Shot Night - Week 9

• We don't actually have the book for this but Gen does
• Frosh will Borrow book off of Gen so we can run the event
• Add to announcement about lack of GM's, and therefore limited table numbers
• "It's week 9 how many kids would even come" -Jackie

Gen, Frosh: Cyberpunk One Shot Night EMP

Potential RPG event schedule for Sem 1 2023

• This would provide a nice balance of genres and mechanics between famous and niche games
• Pendragon/Pathfinder
• Spire/Heart
• One page RPGs - Week 11 probs
• Forgor about putting up a poll for potential RPGs

Jackie: Put up open RPG poll for one shot GM's

TCGs

Magic: The Gavining

• There will be a quick play guide for it in the next week or so or so >Gibbi: Make Quick play Guide

Booster Box buying Bhenanigans

• NEW CAPENNA BOOSTER BOX OUT
• 8 JUMPSTART PACKS LEFT
• Motion to get a set booster box of March of Machines for $200 - Unanimous
• Circular motion for 4 boxes of MH2 happened (will be $12 a pack)

March of Machines Prerelease - 16/04/2023 - 11am

• Reminder for Joshua if Jason asks how many kits say 30
• Just a week away!
• $45 Entry

Josh: Pick up MOM boxes for prerelease

Theros Flashback Draft - End of April

• 14 Applications so far
• First 12 applicants in order of application:
  • James Osborne
  • Ethan Gibson
  • Joshua Annison
  • David Giles
  • Texas Bennett
  • Grace Fowler
  • Rexxar Jay Ponsica Torcal
  • Nicolas Charnley
  • Xane Andrew Evans
  • Donald Sutherland
  • Christofle Sangkanparan
  • Julius Yang

Wargaming :skull:

• Nupdates

Fresher Campaigns

• Nupdates

Charity Vigil - 14/04/2023 - 15/04/2023

• Just a week away!
• Posters up tomorrow
• Prizes picked up tomorrow
• Pizza order at 7:30
• Events:
  • Boardgames
  • One-Shots
  • Gonna bump the thread for that last one
• Waiting on other clubs for other event listings
• Raffle Ticket Inflation
• Auction Prizes: Monopoly, that's it

Jackie: Pick up Charity Vigil Prizes

Unigames [REDACTED] 2023 - 30/06/2023 - 3/07/2023

• ACTIVITY ASSIGNMENTS
  • Assassins: King Connor
  • Debates: James and Hannah
  • Quiz: Josh, Chris, Gen, Gibbi
  • LARP: David and Connor
  • Oneshots: David
• [REDACTED] NAME DECISION
  • The name for Unigames [REDACTED] this year is [REDACTED]
  • (Man this is exciting I am so excited)
• Figuring out transport

Gibbi: Watch Jackie do [REDACTED] EMP Jackie: Have Gibbi watch you do [REDACTED] EMP Everyone: Send Camp [REDACTED] Poster Ideas to Jackie

D&D Movie Outing UniSFA Collab - Sunday 23/04/23

• More details will be revealed closer to the date
• a lot of interest
• May need to do a group booking

Swancon - April 15th-16th

• Jackie thought about it
• Have fun David
  • "i will" - David
• Jackie might volunteer who knows

ACYA Collab Event - 09/05

• Nupdates

Far Future Events

Joint [Redacted] 2023

• Jackie - Knowledge Bearer
• Gen
• Connor

Role Play 4 LYFE - 2nd-3rd of September

• Gen
• David

Quiz Night - ???

• Lightmittee
  • Gibbi
• Darkmittee
  • Chris

Relay4Lyfe

• Josh
• James Secret Captain
  • (he will be Captain for UniHall or smth)

Uncharity Vigil

• James
• Gibbi

Reimbursements:

• Approved
• Pending
• Unsubmitted
  • $553.00 Joint [REDACTED] Jackie Deposit
  • $178.65 To Connor for 27/03 food run
  • $4.50 to Connor for short term borrowing pocket
  • $40 to Connor for Casting Shadows Reimbursement
  • $156.15 to Gibbi for New Capenna Box
  • $1223.68 to Gibbi for Modern Horizons 2, 4 Boxes
  • $50 to David for Swancon Ticket

    Guild:

Tenancy

• Nupdates

Grants

• SPG due on the 15th of April
  • Wow! Just this Friday!

General Business:

Custom Playmats

• 1 to go ;-; please come get it if it is yours PWEASE PWEASEEEEE PLEASEEEEEEEE

Westmarche 2

• 'uh' - Josh
• Maybe over semester break

40th Anniversary - September-Octoberish

• Will need to pay invoice this week
  • $1.5k Deposit due in exactly a week
• Jackie is fine with paying for this
• Also need to sign contract
• Jackie and Emerald Brainstorming Merch Ideas (Prices in USD)
  • Dice:
    • Chessex is cheaper and faster, only d6 and d10 ($1USD per d6, $1.5USD per d10, $70 shipping)
    • Q Workshop slower, does d20's, would need to organise this faster
    • d6's Probably the best choice as it is the widest range
  • Lanyard w/ Charm
    • $1.81 Incremental discounts for buying more
  • Fridge Magnets and Stickers
    • $0.23 each for Stickers
  • Treasure Token Holo
    • 57c each >Jackie, Emerald: Send out a Save The Date for 40th Anniversary >Emerald: Mailing list for 40th >Jackie, Emerald: Discuss Ball Merch

Gatekeepers

• No New Gatekeepers

Webkeepers

• No new Webkeepers

Room Update

New Kallax

• Not urgent, but a new Kallax will be purchased at some point using unCharity funds

  Danika's Chairs

• DONE COME SIT ON THEM

• We do need to give them a lil clean

New Printed Banner

• Nupdates

Library

Connor Monopoly Donation

• We are auctioning Oldopoly and are intending on replacing it with a donation from Connor
• Not much damage, is actually a full singular set
• Motion to accept Connor's donation of Monopoly to replace our old copy (to be auctioned off) - Passed Unanimously

Selling Minis

• Nupdates

Card Sleeving

David: Research sleeving Boardgames

Jack Boardgames Donation

• Bringing them in on Thursday

Library System

• Suggested we keep a physical borrowing book as a backup incase the website is down for w/e reason >Jackie, David: Work on Library borrowing guide (ONLINE)

Food runs

• Connor will do big food run tomorrow

Connor: Do food run

Webkeeping

• Postponing mailing discussion until after Gozz completes PhD (congrats btw)
• Discord Bot Implemented, welcome Friend Computer (and big thanks to Donald)!
• Jackie has done some fun stuff on Discord, including on-boarding
  • Jackie has set up but hasn't shipped all of it yet
  • After some discussion we have introduced on-boarding roles and channels!

Committee Business

• Gibbi: one day

Gibbi: Message committee about deck boxes

Josh: Update regs on website

Jackie, Josh: Fix the Unigames constitution on website

Meeting closed: 6:02 PM