Unigames Committee Meeting #6 - 11/04/2022

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Texas
• Gibbi
• Luna
• Hannah
• Chris
• Connor
• David
• Jazz
• Alistair

Apologies

Absent

Meeting scheduled: 5:00Pm

Meeting open: 5:12Pm

Reports:

President's Report (Emerald):

• Hi
  • We're all here
  • Congratulations on beating covid
  • good evening gibson
• please don't ask me what i did, i don't remember what i did
• i spent 7 hours in hospital for work and then moved a whole houses worth of furniture in the last two days that's what i did
• table real table is real huge huge if true
• oh my god i didn't 'steal' from jackies parents they wanted it gone
• you're players will beg you for a torture scene for literally months and as soon as you even allude to one they're all like 'you monster' 'go fuck yourself' 'how could you' my children in christ you asked for this

Vice-President's Report (Jackie):

• i have so much sleep debt
• called shirt people today! things are happening
• bumped tony and he replied in like 5 minutes (based)
• bumped kelvin about temporary airflow solution for clubroom
• emailed tenancy chair with information about our clubroom/cabinet keys
• organised icons meeting w emerald
• been in talks w pride rep about a meeting between friendly clubroom tenants
• oh yeah i made a poster for charity vigil
• emerald stole a table and chairs from my house

Treasurer's Report (Texas):

• guy at work 6 shot long black coffee and im still thinking about it
• very excited for the very real stabby!trauma arc (thanks emerald)
• ran a motw oneshot based on percy jackson and they predicted it but still had fun (i think) also first unigames sanctioned oneshot so hype
• $420 deposit lmao
• account balance: $5,561.81

Secretary's Report (Gibbi):

• Talked to Vikrum and got response for luna
• Ran intro to magic
• Ran Snom
• Did food run
• Did charity vigil stuff
• I have 1 Hugebert
• Bowl with lid

Librarian's Report (Luna):

• Bought Sleeves
• Sleeved Boardgames with Jazz
• Have received cryptic message from Vikrum
• Had 8 Hours worth of Magic.
• I have two pages worth of medical problems, one of which is wrist problems caused by neck nerve damage.
• Spent $200 on medical things last week.
• ~~Dying slightly less~~ Still dying

Fresher Rep's Report (Hannah):

• I’m done!
• I’ve finished the groups and also gave the contacts to the gms
• also made a draft announcement and sent it to our god Queen for proofreading
• otherwise I’m mentally also done bc 4 essays this week

Reports de la OCM (Chris, Connor, David, Jazz):

• Chris:
  • tried to print posters
  • posters broke printer
  • laminator is still working though so will just print it at uni and take it home to laminate at some point
  • assignment hell has been replaced with scheduling hell
  • aaaaaaaasfgadjfgalkdgh
  • dubwool run is finally done, and i refuse to acknowledge that voltorb is orbier than wooloo and dubwool
• Connor:
  • Helped a tiny bit 🤏 with the MOTW oneshot night
  • Charity Vigil's just around the corner !! ⏰ Almost pizza time
  • Attended subcom meeting
  • So many thoughts, yet head so empty
• David:
  • Uuhhhhhh
  • In an assignment hell of my own creation
  • Finally got epic bird statue in the mail though
  • Stay gamer peeps
• Jazz:
  • motw happened
  • so sorry for mix up at the start
  • i was not there hope it went well
  • had a 6 person game running (thank you tex), attendance 11 (not all stayed the whole time, this incl mittee that were around)
  • helped sleeve boardgames

Immediate Past President's Report (Alistair):

• Alistair has attended: ==6.75/7== Meetings
  • He has not put the board up in the clubroom

Past action Items:

Emerald:

(with Chris) Set up Tabletop Tuesdays - Going through it

(with Jazz) Write discord announcement - Done

(with Jackie) Do Camp EMP - Not Done - Moved house instead

Jackie:

(with Emerald) Do Camp EMP - Not Done

Place deposit - Done

Call the Shirt people - Done

Finish Grant handover - Not Done

Alex:

Teach Luna how to add boardgames to the library - Done

Ethan:

Make a post for Charity vigil Gms - Done

(with Connor) Put up auction info post - Done

Do food run - Done

Update Regs - Not Done

Hannah:

Contact freshers that didnt make it - Not Done

Contact GMs about their groups - Done

Christopher:

(with Emerald) Set up Tabletop Tuesdays - Going through it

Print and Laminate Poster - He hath repent for his sins (His printer broke)

Connor:

(with Ethan) Put up auction info post - Done

Jasi:

(with Emerald) Write discord announcement - Done

Usual Suspects

Board Games

• Tabletop Tuesdays

  • Tabled (HAAHAHAHAHHAHAHAAHAHHAHAHAHHAHA)

• Week 7 Boardgames

  • Go to Charity Vigil

S4EA + Unigames Board Games - [03/05/2022]

• large scale borrowing form done & submitted

Jackie: Do EMP and CCZ booking for s4ea boardgames

Luna: Approve form for large scale borrowing (s4ea boardgames)

RPGs

• Monster of the Week One-shot night - [Week 6 - 8/04/2022]
  • Happened Apparently went very well
  • Texas: I ran a one shot and one of the players was a half transformer
  • everyone had fun

• Week 8 RPG - [Week 8 - Week of the 25th]

  • Checking the Poll call of cthulu and spire are both tied at 4 votes
  • Texas - Would like to suggest call of cthulu for halloween one shot or paranoia one shot
  • Emerald: Here is my opinion welcome to tumblr.com
    • Our next 3 oneshots will be
      • spire
      • call of cthulu
      • one page rpgs
    • Emerald is unsure of what order these will be in
    • Spire is easier and emerald would like to lean into easier systems
  • Gibbi: Most of the spire gms are on committee

• Spire will be next one shot night

Connor: Contact GMs for Spire oneshot

Magic: The Gavining

• Intro To Magic - [Wednesday April 06/04]
  • Had an attendance of 5
  • Went pretty well
  • most people seemed pretty engaged
  • gibbi has an idea for intermediate magic stuff

Gibbi: Write a intermediate magic primer for committee

• Sunday night of Magic (SNOM):Meet the Pod - [Sunday April 10/04]
  • We had an attendance of 12
  • went fairly well people seemed to enjoy themselves
  • 2 "freshers"
  • We got some older people of Jeff and Alister
  • I would like to continue running it monthly
  • could potentially be draft but Alistair suggests that there will be less engagement
    • Alistair suggests a sealed league instead
• New Capenna Prerelease - Weekend before week 8 [Sunday 24/04/22 at 11am]
  • Will be at 11am
  • Prize structure will be 1 guranteed prize pack per attendant as well another prize pack to be added to a prize pool to be distributed on the day based of performance

    Ethan: Put up announcement and event on facebook and discord for prerelease

Fresher Campaigns

• It is DONE they are up
• GMS PLEASE CONTACT YOUR FREHERS
• Players should get contacted within the next week or so

Upcoming Events:

Charity Vigil - [16/04/2022 - 17/04/2022]

• Is this saturday at 4pm
• End time is at 9am
• Entry is $5 and includes a free raffle ticket
• Raffle and auction will be held at midnight
  • In terms of prizes they will be in announcements
• Gotta organise a milkrun

Texas: Do Milkrun on charity vigil

Gibbi: Poke texas about milkrun

Unigames [REDACTED] "I"

• We will hear news in about 2 weeks from guild on whether we can run it this year or not
• Emerald and Jackie will organise a time and finish emp by end of study break

  Emerald, Jackie: camp EMP

Far Future Events

Quiz Night

PROSH

Roleplay for Life

Relay for Life

Hall-o-ween

Joint [REDACTED]

Uncharity vigil

Reimbursements:

• Approved
• $3104.50 to Jackie for table
• $62.90 to Luna for card sleeves
• Pending
  • none rn
• Unsubmitted
  • $236.51 to Ethan for food run
• guild lady is still figuring out how to work netsuite but the right amount has gone through. It might be in a bunch of payments

Guild:

Best Club Award

• Tony has responded to our email
• Basically he was sorry for not replying and has cc'd head of finance
• We will have answer by the end of next week

Semester grant

• Still early

Envirogrant

• Same due date as semester grant

General Business:

Quinn's Marketing Project

• They want to do some advertising for us
• Emerald doesnt see a reason to say no
• They are marketing students who want to do marketing stuff
• Committee has concerns about photos
• Alistair says it will probably be step by step and we will have to approve everything

Emerald: Send an Email to Quinn

Gatekeepers

1 New Gatekeeper Approved:

• Lorenzo Iannuzzi

Jackie: do gaetekeeper training for lorenzo

Webkeepers

• No updates

Room Update

Air Conditioning

• Jackie bumped kelvin today
• They got us a fan so we have 2 fans now (1 for each dragon)
• They have been set up to try and maximise airflow they can be changed later

Table

• Jackie has paid 3ish grand for the deposit
• Tabled
• They are building it now
• Jackie will be reimbursed

Library

• Not all the games have been entered yet

Classification system

• Vikrum is working it
  • Explicitly in his downtime
  • Full time job man is full time job man

Food runs

• Gibbi did a food run
  • He got enough to get a bowl with lid
• There will be another food run the week after charity vigil

Webkeeping

• No updates

Shirt Stuff

• jackie called the shirt producers today
  • So the reason for the delay is there are no gold shirts in maple cut and they kinda just never told us (whoops)
  • The person in charge was sick so they just didnt do anything
  • So we switched the staple cut to maple cut and altered size so it should still work
  • the other problem was that they were out of stock for 3XL gold shirts, which they said should be in stock by end of this week
  • shirt production (not including gold 3xl shirts) should be done in about a week
  • and then the gold 3xl shirts should be done the week after

Committee Business

• We have an icons meeting scheduled for the 21st on a thursday so that we can get dates for all of our events.
  • (jackie and emerald are going to this)

    Chris: Print and Laminate Committee Poster

Jackie: Finish Grant handover

Gibbi: Update Regs on the website

Meeting closed: 6:20 PM