Unigames Committee Meeting #6 - 12/04/2019

Attending

• Alaura
• Aoibhinn
• Taylor
• Donald
• Amelia
• Brett
• Jasmine
• Elana

Apologies

• Alistair

Absent

• Gavin

Meeting open: 10:46AM

Reports:

President's Report:

• I have done my civil duty
• And got rejected for Jury duty
• Other than that, I've done some work with Taylor on Guild stuff
• I went to the SOC meeting
• And after this I'm going to sort out the Camp meeting with Events

Vice-President's Report:

• Been organising the collab w/ UniSFA
• They're very keen
• And by "they're" I mean Annique
• I helped to organise things with Scitech, and then was too sick to go to Scitech

Treasurer's Report:

• Account balance: $2362.08
• Hi
• I came in on Monday to do some quiz night stuff
• And then I was stuck in bed until this morning
• On the plus side I got to look after dogs

Secretary's Report:

• Prerelease posters are uparound CHall
• Soon will be up around campus
• I did a pass on outdated information on the website

Librarian's Report:

• Overdue items: None
• But something was returned late!
• SwanCon thing is happening right now
• Still need to make a time to figure our book repair skills

Fresher Rep's Report:

• Organised two new fresher campaigns
• Freshers are alive
• Quiz Night table is still in the works

Past action Items:

Alaura:

• Talk to UniSFA in person about Quiz Night prize philosophy (along with Taylor) - not done
• Try and organise a Cameron Hall first aid course - on the backburner

Aoibhinn:

• Get tickets out tonight for Quiz (along with Taylor) - thanks Taylor

Taylor:

• Contact SOC about O-Day grants - Alaura did it
• Talk to UniSFA in person about Quiz Night prize philosophy (along with Alaura) - not done
• Get tickets out tonight for Quiz (along with Aoibhinn) - done
• Sell Stickeez. - not done

Donald:

• Make Draft/Commander event - not done
• Update committee email address on website - done
• Find out what's up with Mailing Lists - not done

Alistair:

• Make a whenisgood for Book Buy meeting from 1st - 8th May - not done
• Tell Jack our reasons for declining the splat - done

Brett:

• Continue looking at fridge whiteboards - done

Jasmine:

• Make a Google Sheet for meeting scheduling - done

Other:

• (Everyone) Fill out that google sheet - done

Gatekeepers

• Jackie Shan is approved as a gatekeeper

• Aoibhinn: Train Jackie

Agenda

Usual Suspects:

Boardgames

• Acess board games night is tonight!
• Location is in the CCZ
• Brett spoke to Classics society
  • Week 9 was proposed
  • No nailed down date, likely to be the 29th April or 6th May
  • We just don't want to too close to Quiz Night
• James Arcus talked to Alaura about the photography club collab
  • James didn't know anything
• UWADU has a collab on the 2nd May
  • That should be a popular one
• Tav is getting in board games in the Tav
  • Currently that means CaH and Exploding Kittens

RPGs

• Cthulhu one-shot is being organised
• 17th of April is the date
• Aoibhinn has 4 potential GMs
• UniSFA will screen something Lovecraftian, and then we'll play Call of Cthulhu

Magic

• Magic draft/commander event on the 25th
• Along with prerelease on the 28th
• Should be good!

Wargames

• Matches have started for the 40K tournament
• Mordheim has moved to Thursday evenings
• Inquisimunda continues
• Painting day scheduled for the 24th of April

Fresher Campaigns

• Two more games are running, and have started?
• Others seem to be running

Events:

Scitech - After Dark [April 6th]

• It happened, and it was good!
• We learned a bit from it
• There was only a handful of people that were interested
• And a lot of them were a bit put off by the time committment
• Idea for potential next time: have staggered games, with advertised start times (e.g. "The next game will start at 8:30pm")
• We had a couple of extra sign-ups from it, held back a little by outdated information on the website.

• Donald, Alaura, Taylor: Get involved with website updating

• Aoibhinn: Talk to website designer friend

• Alaura: Talk to Scitech about feedback

SwanCon [19th-22nd April]:

• How convienient, Laura is here
• Alistair has put up a form for volunteers
• Long term borrowing is temporarily restricted to one-day until SwanCon
• Transporting games to SwanCon - who's driving?
• Alaura might have some plastic tubs to transport games in

Quiz Night [10th May]:

• Meeting tonight
• Tickets now on sale, come and buy your tickets!
• Taylor will contact Tactics this week about prize collection

• Taylor, Alistair: Make sure Quiz Night event goes up today

• UniSFA proposed some subcommitee regs ammendments:
  • We approve of what the ammendments are trying to do, but the wording can allow for some exploitation in their current form.
  • Voted against changing them for now.

CAMP - Fiends and Fae (Redacted) [21st-24th June]:

• Alaura is going to events after this meeting
• Cost of Manjedal: $22 per person per night, one night minimum.
• Considering that, how much do we want to make tickets?
  • Committee consensus is $90 per person for early bird price, which includes a $5 snack budget
  • Non-early-bird ticket price is $100, with no included snack voucher
  • Early bird ends 3 weeks before camp because of Manjedal's requirements

• Donald: Start working on poster for Camp

Harry Potter LARP:

• A meeting has happened, and Taylor is keen
• Concept: A day at Hogwarts, four different classes
  • Quidditch (easy, Harry Potter club already does this)
  • Defense against the Dark Arts (involves duelling with band guns)
  • Potions (we could hire out a room in Bayliss and literally have a chemistry class)
  • Care of Magical Creatures (we hire a petting zoo)
• Opt-in hogwarts feast in the evening, maybe in the Tav for Alcohol (so 18+)
• This is obviously really expensive
  • Taylor wants to get a Lion Nathan grant for such an event
  • Send in a dream budget with a lot of notice
  • Hopefully we get it approved
  • There are backup plans in place if we don't get the Lion Nathan
• Date-wise, finding a spot for it will be hard
  • Septemberish is the current
• This is very much still in the concepting stage
• Current reps:
  • Taylor and Jasmine
• Committee is keen, as long as the budget has a close eye on it at all times

Guild

• SOC meeting happened on Wednesday

  • O-Day grants were supposed to include stall costs, and if they didn't it was a mistake
  • UWA Fringe is happening, and PAC is offering grants to run things at it
  • Events is slammed right now, because Liam has left

• FilAus Incident:

  • Taco has just tarted a full-time job, so things will be slow
  • Alaura checked in with Taco in person
  • No updates, a meeting still needs to be scheduled

• Tenancy allocations:

  • Nothing is official, they want appeals in before the allocation meeting so they can avoid a second meeting
  • There will still be an appeals window before changes are made

• Accessibility

  • Cameron Hall presidents have organised an action plan along with Taco to have a meeting with Guild and University higher-ups

• Executive directory

  • There exists a master list of club executives, their student numbers, and their emails
  • Some concerns were brought up
  • Taco has assured that you can opt-out, and names can be changed on the list if they would prefer

  • Alaura: Update our email on the club exec directory

Room Update:

Taylor: Go to officeworks for more supplies - Fridge/freezer chaos - No updates on fridge/freezer sales

• Fridge Whiteboard:

  • 91cm x 61cm wrap costs $30 + $15 shipping
  • Would fit our fridge pretty well
  • We'll check with UniSFA to see if they want in on it

• Noodles:

  • Alaura still hasn't been to Clark Rubber for replacement noodles

Reimbursements:

• Taylor: Process reimbursments

• Finley Hoskins: $10.24 for metholated spirits and cleaning vinegar for busy bee
• Alistair: $35.61 for paints
  • Delayed, so it can be paid via transfer, not cash.

General Business:

• Food run:

  • Brett and Donald can do one tomorrow
  • Committee have approved a large food run

• Change to committee meeting time:

  • Committee meeting time will be changed to 3PM-5PM on Mondays
  • There will be a committee meeting this coming Monday to transition to this new timeslot

• Seperate mailing lists:

  • Donald: Find out what's up with mailing lists

• Cameron Hall first aid:

  • Alaura: Try and organise a Cameron Hall first aid course

• Leadership training:

  • April 23rd and 24th is Leadership training

• Selling the stickeez:

  • No updates from Gumtree

  • Taylor: Sell Stickeez.

• Committee photos:

  • Brett offers to complete this

  • Brett: Sort out committee photos

• Book buy:

  • Alistair: Make a whenisgood for Book Buy meeting from 1st - 8th May

• Large scale borrowing

  • Taylor suggests a large scale borrowing form so that people can request certain games for certain events
  • Would be good to document everything, and to get things officially scheduled

  • Donald: Draw up a form for large-scale borrowing

  • Donald: Write new regulations

• Caution policy:

  • We've decided to use the term "caution" as the step before a dooring for minor unwanted behavoirs, such as littering in the clubroom.

Meeting closed: 1:26PM

--

Action Items:

Alaura:

• Get involved with website updating (along with Taylor, Donald)
• Talk to Scitech about feedback
• Update our email on the club exec directory
• Try and organise a Cameron Hall first aid course

Aoibhinn:

• Train Jackie
• Talk to website designer friend

Taylor:

• Get involved with website updating (along with Alaura, Donald)
• Make sure Quiz Night event goes up today (along with Alistair)
• Go to officeworks for more supplies
• Process reimbursments
• Sell Stickeez.

Donald:

• Get involved with website updating (along with Alaura, Taylor)
• Start working on poster for Camp
• Find out what's up with mailing lists
• Draw up a form for large-scale borrowing
• Write new regulations

Alistair:

• Make sure Quiz Night event goes up today (along with Taylor)
• Make a whenisgood for Book Buy meeting from 1st - 8th May

Brett:

• Sort out committee photos