Unigames Committee Meeting #6 - 9/04/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Chris
• Gen
• Cooper
• Jeremy
• Nene
• Nix
• Oscar

• Jackie

  Apologies

• Jack

  Absent

Meeting scheduled: 4:00PM

Meeting open: 4:08PM

Reports:

President's Report (Josh):

• Outlaws of Thunder Junction organised
• Access Dept. is all sorted, it is almost like we have an elevator
• Phoenix EOI and lots of responses already 👀
• SLT Training Complete
  • This somehow got me back into Pokemon Go
• Did food run

Vice President's Report (Connyah):

• Charity Vigil (hopefully) wrap-up meeting done
• Completed SLT featuring SlavSOC + Pokemon Go
• Did a food run

• Uhhh assignment due at 12:56pm ok cook

  Treasurer's Report (Jack):

• Micro-RPGs went well this week, we had two tables of turnout and both groups seemed to have a blast

• still haven't made the price list because i'm a bit lazy 😛 Account Balance: 11,994.22

Secretary's Report (Chris):

• Whe-hey
• I haven't done much, and action finder be funky
  • We have fixed this now
  • Whe-hey
• will email tactics abuot pokemans boxes soon

Librarian's Report (Gen):

• taught a couple people to play good soc
• have done emp and advertising for good soc oneshot night! v excited
• "study" "break" (it was neither)

Fresher Rep's Report (Cooper):

• Pretty much nothing this week unfortunately

• went to little rpg night

  OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy:

  • Attended MicroRPG night and ran Honey Heist which was super fun, will definitely start looking into more MicroRPGs
  • Messaged DMs for DnD onsehot night so just waiting to see what the availability for that will be like then I'll start sorting out dates and such
  • [Dot point exploded]
  • Have a good (hopefully not too stressful) week 6 everyone (i say drowning under 4 assessments)

• Nene:

  • emp for dex board games done, hopefully i will be ready to post advertising after meeting?
  • another charity vigil meeting, not much to report
  • won fortnite five times this week. plateau?

• Nix:

  • Not much to report
  • Been teaching some warhammer

• Oscar:

  • Gotta Go Fast Boardgames is tomorrow (Wednesday) 1 to 5! Come along
  • I have so much to do and not enough time to do it
  • 67 days til end of semester, 216 days til Halloween, 261 days til Christmas, 3 days til Summit (2 days til I leave oh no)

Immediate Past President's Report (Jackie):

• Jackie has attended: 6/6 (100% WR)== Meeting
  • ya i talked to people (one) about setting up external bank account
  • i think we should lock in how the bank acc will be used + decide which bank to go with either this meeting or next meeting
  • learnt how to update the website from donald

    Past Action Items:

Josh:

EMP and Advertising for OTJ prerelease (done)

Contact Tactics about Prerelease (done)

Talk to tactics about Access boardgames (done)

Advertise recurring Unigames x Access events (done)

Connor:

contact E-Sports about potential collab in week 10 (done)

Jack:

(with Jeremy) Redo fridge price list (not done)

Chris:

Contact GMs for Spire and Heart One-Shot (not done)

Figure out Pokemon Booster Boxes (not done)

EMP and Advertising for April SAP (not done)

Do March Newsletter (not done)

Gen:

EMP and Advertising for The Good Society (done)

Repair damaged games (in poggers)

Make up a Bloodbowl contents sheet (not done)

Jeremy:

EMP and Advertising for DnD Oneshot Night (in poggers)

(with Jack) Redo fridge price list (not done)

Nene:

EMP and Advertising for Dexterity Boardgames (done)

Nix:

Bump advertising for Wargaming Tournament (done)

EMP and Advertising for May Tournament (not done)

Oscar:

EMP and Advertising for Gotta Go Fast Boardgames (done)

Jackie:

Talk with clubs who have bank accounts (done)

Usual Suspects

Board Games

Gotta Go Fast Boardgames - Wednesday 10/04 @ 1pm (Week 6)

• That's tomorrow!
• Come and play lots of quick games
  • Games of speed
  • Games of shortness

Dexterity Boardgames - Monday?? (Week 8)

• e.g. Hamsterrolle, Junkart, Bamboleo, Tokyo Highway,

Week 10 Boardgames - Week 10

• with E-sports
• competitive board games > Connor: EMP and advertising for Esports Collab

  RPGs

Micro-RPG Oneshot Night - Friday 5/4 @ 4-9pm (Study Week)

• It happened!

• lots of microrpgs

  The Good Society Oneshot Night - Monday 15/4 @ 4pm Week 7

• wrangled some GMs

• best in small groups, so four GMs should cover it

  Dungeons and Dragons 5e Oneshot Night - Week 9

• GMs messaged

• collecting responses for availability

• May be worth booking the CCZ

  Jeremy: EMP and Advertising for DnD Oneshot Night

  Spire and Heart One-Shot Night - Week 11

• nupdates

  Chris: Contact GMs for Spire and Heart One-Shot

  TCGs

Booster Box Buying Bhenanigans

• GG says 189 for thunder junction box market is 260
• nupdates > Chris: Figure out Pokemon Booster Boxes

  Magic: The Gavining

Next SNOM - TBA

Pokemon SAP - 27/04 @ 1pm (Week 8 saturday)

• Chris'll do it

  Chris: EMP and Advertising for April SAP

  Outlaws of Thunder Junction Prerelease - 14th of April 2024 @ 11am (Week 6)

• Someone will have to pick up the prerelease kits

• Probably when we alley

  Wargaming

Wargaming Tournament - Wednesday 3rd of April @ 8:30am (Study Week)

• It happened!
• It ran fine

May Warhammer 40k Tournament - Wednesday 29th of May (Exam study week)

• Planning
• Similar details to last tournament > Nix: EMP and Advertising for May Tournament

Casual Painting Event - Week 7

Josh: Casual Painting Event EMP, Advertising

Fresher Campaigns

• All campaigns session 0 happened

Access Department Partnership!! - Tuesday 16/04 11am-1pm - Week 7

• Access week (PAC)

Tokyo Alley - 10am to 5pm - Saturday 13th of April (Week 6) at Convention Center

• Anime Convention and Artist Market
  • We're gonna be running a boardgame chill out zone
• Nick sent an email through
  • We are getting four volunteer passes
  • First Half
    • Jeremy
    • Gen
    • Jack
    • Josh (will be the car)
  • Second Half
    • Replace Gen with Jackie
• need to wear hi-vis for setup and packdown

• Loading times

  • be at uni for loading at 8am
  • there is a loading dock at convention centre

    Charity Vigil - 29/03 @ 4pm (Week 5)

• Attendance: 63

• Still waiting on exact numbers
• Wrap-up meeting (hopefully last) on friday

Last Uncharity Vigil

• Still waiting for Distribution now

  Far Future Events

Unigames [Redacted] - Not that Soon

• roles sorted

• name sorted

  Upcoming Subcommittees/Prospective Reps

• Roleplay 4 Life - Chris, Nix

• Relay 4 Life - Gen, Oscar (vibe it)
• Quiz Night - Jack (Dark), Nix (Light)
• Joint [Redacted]? - Jack, Cooper, Connor
  • place booked
• Uncharity Vigil - Josh, Jeremy
• Dice Bag Workship - Oscar, Gen
  • In the future at some point

Reimbursements

• Approved
• Pending
• Unsubmitted
  • 25$ to Geniveve for Vzonk

Guild

SLT Training

• Talking about safety resources

Tenancy

• Side Panels
  • Done!

General Business

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Updates

• Nupdates
• Carpets
  • Nupdates
• New Kallax, Small Shelf, Chairs

Library

• Flamecraft Splat Buy
  • unlikely to be in stock until late may
• "Secret Hitler" borrow follow-up
  • follow-up happened, we still don't have it
• Blood on the Clocktower damage
• Incoming post about library etiquette
  • Please take care of our games... :( > Gen: Repair damaged games > Gen: Make up a Bloodbowl contents sheet > Gen: Make post about respecting library items

Swancon - 20-21st of April

• Gen can go on the Sunday

  Josh: Message Swancon about volunteers

  Food Runs

• we didn't got more dinsk

• But we got a bunch of other stuff > Jack, Jeremy: Redo fridge price list

Phoenix Revival

• EOI was put out!
• 8 responses (slay)
• Things people want:
  • Lesser played TTRPGS being spotlighted
  • Introductory articles about hobbies like wargaming
  • Talks with collab clubs and other interesting things
    • We'll try to put some interesting things in
  • Something casual/positive/not too self-serious but still sincere
  • Scripted playthroughs
    • a few ways interpret this, but all potentially interesting
  • 75% want it in booklet form

Uploading Old Minutes

• Nupdates

Newsletter

• Chris will do that > Chris: Do March/April Newsletter

Committee Business

Club Bank Account research

• This week we lock in intended use of bank account
• suggested Commbank due to WestPac's security password requirement
• Proposed: All purchases excluding consumable purchases (snacks and drinks)
  • Any other exceptions can be handled on a case-by-case basis
  • Waiting to confirm until Jack is here > Jackie: Research further options for bank account Meeting closed: 5:48 PM