Unigames Committee Meeting #7 - 15/04/2019

Attending

• Aoibhinn
• Taylor
• Donald
• Alistair
• Amelia
• Brett
• Jasmine
• Elana

Apologies

• Alaura
• Gavin

Absent

• none

Meeting open: 3:05AM

Reports:

President's Report:

• Brett immediately leaves
• Who thought teeth were a good idea, they're only good for pain
• Worked on more camp, RMP is done and code of conduct will be up today
• Filled out the SwanCon sheet, only put myself down for one day, but free for all days if needed.

Vice-President's Report:

• I found a bunny in the Guild easter egg hunt
• That's exciting
• Nothing else, it's been three days

Treasurer's Report:

• Account balance: $2362.08
• I have done some stuff for quiz night
• Honestly mostly been studying for some tests
• I've seen the latest game of thrones, but I won't spoil it because I'm not an asshole

Secretary's Report:

• I am official on Wheel for real

Librarian's Report:

• Overdue items: None
• Continuing tradition of committee hecking the borrowing book, Amelia hecked it
• Tried to update the counter, but I couldn't get it to
• >Donald: Investigate Library counter
• Whenisgood for the book buy is up
• SwanCon good
• Sign up yes

Fresher Rep's Report:

• The freshers that I gave Will were not able to be free at the same time

Past action Items:

Alaura:

• Get involved with website updating (along with Taylor, Donald) - not done
• Talk to Scitech about feedback - don't know
• Update our email on the club exec directory - don't know
• Try and organise a Cameron Hall first aid course - don't know

Aoibhinn:

• Train Jackie - done
• Talk to website designer friend - done

Taylor:

• Get involved with website updating (along with Alaura, Donald) - not done
• Make sure Quiz Night event goes up today (along with Alistair) - done
• Go to officeworks for more supplies - not done
• Process reimbursments - not done
• Sell Stickeez - not done

Donald:

• Get involved with website updating (along with Alaura, Taylor) - done
• Start working on poster for Camp - not done
• Find out what's up with mailing lists - not done
• Draw up a form for large-scale borrowing - not done
• Write new regulations - not done

Alistair:

• Make sure Quiz Night event goes up today (along with Taylor) - done
• Make a whenisgood for Book Buy meeting from 1st - 8th May - done

Brett:

• Sort out committee photos - not done

Gatekeepers

• >Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

• Access board games went well
  • We had non-Unigames people there, which is very good
• Classics Board Games night is the 6th May
• UWADU is on the 2nd May

RPGs

• Cthulhu one-shot w/ UniSFA is happening on Wednesday!
  • Both of us are keen
• Do we want to have a board game night and a one-shot on the same week since there will be a gap?
  • Week 11
  • Something earlier in the week.
  • Numenera perhaps? and/or The Strange?
  • Plenty of time to find GMs

Magic

• The new set looks real nice!
• Draft / Commander night happening on the 25th April
• And prerelease happening on the 28th!
• Posters should be out around campus now

Wargames

• Correcting the minutes from last meeting.
• Mordheim is continuing on Monday nights
• Inquisimunda is now Necromunda, and is happening on Thursday nights now
• Painting day happening on the 24th of April
• >Alistair: Retrieve Inquisimunda book and yell at people about that.

Fresher Campaigns

• There's a few time conflicts in Will's campaign
• And Amelia hasn't heard from Szymon

Events:

Scitech - After Dark [April 6th]

• >Alaura: Talk to Scitech about feedback

SwanCon [19th-22nd April]:

• People have started registering to be meeples
• We'll pin the post for the registrations
• No updates on transport of games
• Worst case scenario is Amelia can do it >Alistair: Create list of games to bring to SwanCon

Quiz Night [10th May]:

• Event is up!
• Unigames has sold two tables already!
• Guild posters are being patched up and will be posted around campus
• You can buy tickets in the clubroom or online!
• UniSFA has agreed the ammendments for the subcommittee regs need work
• Taylor also spoke to UniSFA about prizes
  • The situation has been resolved

CAMP - Fiends and Fae (Redacted) [21st-24th June]:

• Alaura tried to see events, and Leigh was not there, RIP
• The RMP is done, the EMP is done
• We're just waiting for an approval meeting
  • Leigh wants to approve all documents before that meeting happens
  • The plan is to get everything ready to go, so that once we get approved, everything can go out
  • At least a week probably
• >Donald: Work on Camp posters

Harry Potter LARP:

• No updates

Guild

• FilAus Incident:

  • Still waiting for a meeting to be scheduled

• Tenancy allocations:

  • Taylor needs to finish the appeal
  • Cross checking policy etc.
  • >Jasmine: Follow up with Gavin on due date for appeal

• Accessibility

  • No meeting has happened yet, still to be organised

• Tav Boardgames Stuff

  • >Aoibhinn: Ask Tav about whether they want suggestions

Room Update:

• Soft plastic recycling:

  • The club generates quite a bit of soft plastics, maybe make a bag to store/recycle them?
  • >Aoibhinn: Make a post reminding people about bin-can-redemption

• Fridge/freezer chaos

  • No updates on fridge/freezer sales

• Fridge Whiteboard:

  • Brett has no updates

• Noodles:

  • Alaura still hasn't been to Clark Rubber for replacement noodles

Reimbursements:

• >Taylor: Process reimbursments
• Donald: $705.65 for food run
• Finley Hoskins: $10.24 for metholated spirits and cleaning vinegar for busy bee
• Alistair: $35.61 for paints
  • Delayed, so it can be paid via transfer, not cash.

General Business:

• Food run:

  • We've just had one!

• Change to committee meeting time:

  • This is the new meeting time!

• Seperate mailing lists:

  • >Donald: Find out what's up with mailing lists

• Cameron Hall first aid:

  • >Alaura: Try and organise a Cameron Hall first aid course

• Leadership training:

  • April 23rd and 24th is Leadership training

• Selling the stickeez:

  • No updates from Gumtree
  • >Taylor: Sell Stickeez.

• Committee photos:

  • Brett has no updates
  • >Brett: Sort out committee photos

• Book buy:

  • Whenisgood has been made

• Large scale borrowing

  • >Donald: Draw up a form for large-scale borrowing
  • >Donald: Write new regulations

• Library update:

  • Jasmine had a fresher ask about which games we had
  • Is the new library system up to date?
  • We don't know
  • >Alistair: Look into Libib stuff

Meeting closed: 3:58PM (wow, shortest meeting this year)

Action Items:

Alaura:

• Talk to Scitech about feedback
• Try and organise a Cameron Hall first aid course

Aoibhinn:

• Ask Tav about whether they want suggestions
• Make a post reminding people about bin-can-redemption

Taylor:

• Process reimbursments
• Sell Stickeez.

Donald:

• Investigate Library counter
• Add forms to database (free free to help)
• Work on Camp posters
• Find out what's up with mailing lists
• Draw up a form for large-scale borrowing
• Write new regulations

Alistair:

• Retrieve Inquisimunda book and yell at people about that.
• Create list of games to bring to SwanCon
• Look into Libib stuff

Brett:

• Sort out committee photos

Jasmine:

• Follow up with Gavin on due date for appeal