Unigames Committee Meeting #7 - 9/04/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Gen
• Jeremy
• Nene
• Nix
• Oscar

• Jackie

  Apologies

• Cooper

  Absent

Meeting scheduled: 4:00PM

Meeting open: 4:13PM

Reports:

President's Report (Josh):

• Tokyo: Alleyed
• Pre: Released
• Access: Collabed

Vice President's Report (Connyah):

• Helped a tiiiiny bit at Tokyo Alley

• V(ery)eepy

  Treasurer's Report (Jack):

• tokyo'd up the alley

• i pretty pretty promise i will do sodey chart soon i just got jumpscared by projects that I definitely knew about Account Balance: 11,994.22 doler (hasn't changed since last week, but prerelease will soon change that

Secretary's Report (Chris):

• Caught up on uploading minutes
• Why does my coffee have not coffee stuff in it

Librarian's Report (Gen):

• organised materials for and GM'd for good society oneshot night!! thank you so much to everyone who came ❤❤❤❤❤❤❤❤❤❤❤❤❤❤
• Ran gotta go fast boardgames
• went to Tykyo Alley for a bit (and got the coolest jacket)
• went to access boardgames

• turns out you have to do (so much) work in order to get grades. cringe.

  Fresher Rep's Report (Cooper):

• Not a whole lot, just vibing. Good society was neat too

  OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy:

  • Tokyo alley was a bit of a success me feels, did some definitely not advertising and got a new tcg to potentially try out with josh :eyelookingrespectfullyemoji:
  • Continuing to DM DMs 😃, so hopefully should have date sorted out...
  • Uh oh silly MTG commander deck ideas incoming...

• Nene:

  • dexterity boardgames next week!
  • birpday boy
  • won fortnite 7 times this week

• Nix:

  • good society night went pretty hard
  • adjusting date of the Warhammer tournament bc we live in a society
  • 9 days till I turn 18!!!

• Oscar:

  • i die (turns out i might be lactose intolerant)
  • gotta go fast happened: i wasn't there bc i was busy getting ready to die (at larp)
  • nothing else to report
  • some number of days til stuff idk

Immediate Past President's Report (Jackie):

• Jackie has attended: 7/7 (100% WR)== Meeting
  • i've researched banks
  • was at tokyo alley and had a stellar time (karlach i'm free monday-wednesday)
  • need to update unify and the window, can do tomorrow
  • my masters is putting me on the hot coals but my brain is adding more fire

    Past Action Items:

Josh:

Casual Painting Event EMP, Advertising (Done) Message Swancon about volunteers (Done)

Connor:

EMP and advertising for Esports Collab (In progress)

Jack:

(with Jeremy) Redo fridge price list (not done)

Chris:

Contact GMs for Spire and Heart One-Shot (not done) Figure out Pokemon Booster Boxes (not done) EMP and Advertising for April SAP (not done) Do March/April Newsletter (not done)

Gen:

Repair damaged games (in progress) Make up a Bloodbowl contents sheet (not done) Make post about respecting library items (done)

Jeremy:

EMP and Advertising for DnD Oneshot Night (in progress) (with Jack) Redo fridge price list (not done)

Nix:

EMP and Advertising for May Tournament (in progress) x Jackie: Research further options for bank account (done)

Usual Suspects

Board Games

Gotta Go Fast Boardgames - Wednesday 10/04 @ 1pm (Week 6)

• That was last week!
• It went fast
• Got some good feedback
• Attendance: 10

Dexterity Boardgames - Monday 22/04 @ 4pm (Week 8)

• e.g. Hamsterrolle, Junkart, Bamboleo, Tokyo Highway,

Week 10 Boardgames - Week 10

• with E-sports
• competitive board games > Connor: EMP and advertising for Esports Collab

  RPGs

The Good Society Oneshot Night - Monday 15/4 @ 4pm Week 7

• 2 games
• Received good feedback
• Got some people interested in The Good Society

• Attendance: 12

  Dungeons and Dragons 5e Oneshot Night - Friday 3/5 Week 9

• GMs messaged

• collecting responses for availability

• May be worth booking the CCZ

  Jeremy: EMP and Advertising for DnD Oneshot Night

  Spire and Heart One-Shot Night - Week 11

• nupdates

  Chris: Contact GMs for Spire and Heart One-Shot

  TCGs

Booster Box Buying Bhenanigans

• GG says 189 for thunder junction box market is 260
• Thunder Junction box almost out
• We'll contact GGs > Chris: Figure out Pokemon Booster Boxes

  Magic: The Gavining

Tactics issues

• Event-link organisation

  • We need to organise/find our old account
  • Otherwise, we will not get pre-release kits

    Next SNOM - TBA

• "I'll organise it, for a month from now"

  Joshua: SNOM EMP and Advertising

  Pokemon SAP - 27/04 @ 1pm (Week 8 saturday)

• Chris'll do it

  Chris: Advertising for April SAP

  Outlaws of Thunder Junction Prerelease - 14th of April 2024 @ 11am (Week 6)

• Attendance: 19

• Ran decently well, considering the interruptions
• Feedback from a member: not the worst pre-release they've attended

• 5 new members (whe-hey)

  TCG Expression of Interest

• Yu-Gi-Oh

• Shadowverse Evolve
• Key-forge
• One Piece
• Flesh and Blood >Josh: Make TCG EOI form

  Wargaming

May Warhammer 40k Tournament - Sunday 19th of May (Exam study week)

• Planning
• Similar details to last tournament > Nix: EMP and Advertising for May Tournament

Blood Bowl Stuff

• Planning to advertise second semester for freshers
• Intro to Blood Bowl event

Casual Painting Event - Wednesday 17/04 @ 2pm Week 7

• It's Tomorrow!!
• Just casual, please come!

Fresher Campaigns

• Nupdates??

Access Department Collab!! - Tuesday 16/04 11am-1pm - Week 7

• It happened!
• Attendance: 9

Tokyo Alley - 10am to 5pm - Saturday 13th of April (Week 6) at Convention Center

• Feedback
  • There were people that came up to talk to us that mentioned Unigames
  • Some people were interested
  • Ran smoothly
• Met Nick Young
• Bunch of Cam Hallers were there
• Advice to next year's 'mittee
  • It's not a do or die event but it doesn't hurt
  • Make sure they are transparent with all relevant costs

• Artist alley was a little cramped, but less cramped than some other cons

  Charity Vigil - 29/03 @ 4pm (Week 5)

• Still waiting on UCC for cost distribution

Last Uncharity Vigil

• Still waiting for Distribution now

  Far Future Events

Unigames [Redacted] - Not that Soon

• roles sorted

• name sorted

  Upcoming Subcommittees/Prospective Reps

• Roleplay 4 Life - Chris, Nix

• Relay 4 Life - Gen, Oscar (vibe it)
• Quiz Night - Jack (Dark), Nix (Light)
• Joint [Redacted]? - Jack, Cooper, Connor
  • poked UCC
• Uncharity Vigil - Josh, Jeremy
• Dice Bag Workship - Oscar, Gen
  • In the future at some point

Reimbursements

• Approved
• Pending
• Unsubmitted
  • $25 to Gen for Vzonk
  • $1140 to Josh for Prerelease

Guild

SLT Training

• There be some new times

Tenancy

General Business

Gatekeepers

• Please welcome our new gatekeeper:
  • Alex (Texas) Bennett

Webkeepers

• No new Webkeepers

Room Updates

• Carpets
  • Nupdates
• New Kallax, Small Shelf, Chairs

Library

• Flamecraft Splat Buy
  • unlikely to be in stock until late may
  • nupdates > Gen: Repair damaged games > Gen: Make up a Bloodbowl contents sheet

Gen Donation

• New Markers for Just One

Swancon - 20-21st of April

• Gen can go on the Sunday

  • Ticket got

    Food Runs

• we need more dinsk

• Connor and Nene after meeting foodrun

Phoenix Revival

• EOI was put out!
• 8 responses (slay)
• Things people want:
  • Lesser played TTRPGS being spotlighted
  • Introductory articles about hobbies like wargaming
  • Talks with collab clubs and other interesting things
    • We'll try to put some interesting things in
  • Something casual/positive/not too self-serious but still sincere
  • Scripted playthroughs
    • a few ways interpret this, but all potentially interesting
  • 75% want it in booklet form

• Josh will start working on a Phoenix planning pdf

  Uploading Old Minutes

• Nupdates

Newsletter

• Chris will do that > Chris: Do March/April Newsletter

Committee Business

Club Bank Account research

• This week we lock in intended use of bank account
• suggested Commbank due to WestPac's security password requirement

• Proposed: All purchases excluding consumable purchases (snacks and drinks)

  • Any other exceptions can be handled on a case-by-case basis
  • Waiting to confirm until Jack is here

    First Aid Training

• Requested to organise it

• Will put feelers out for scheduling > Jackie: Ask around about NAB Meeting closed: 5:30 PM