Unigames Committee Meeting #7 - 17/04/2025

tags: committee meeting 2025

Attending

• Connor
• Gen
• Anna
• Nene
• Jeremy
• Jack D
• Ash
• Ella
• Lucy

Apologies

• Jack B

Absent

Meeting scheduled: 5:00 pm

Meeting open: 5:04 pm

Reports:

President's Report (Connor):

• Doing looots of camp cooking
• I think I’ve done more, we’ll find out
• NBA Update: PLAYOFF BASKETBALL YEEEEE

Vice President's Report (Gen)

• was there for tenancy inspection
• ran BotC
• been dealing with behind the scenes things
• got invested in age of sigma lore
• been studyingggg
• tumblr post of the week

Treasurer's Report (Anna):

• kinda hype for precon league…
• money is moneying
• shirt order…
• square…
• call me gordon ramsay coz im cooking guys trust
• egg
  • (nene) the egg emoji was removed for hackmd purposes

CommBank Account Balance: $595.99

Guild Account Balance: $6,544.29

Please note: I have transferred $6,500 from our CommBank account to our Guild Account for security purposes. This transaction is still currently pending finalisation.

Secretary's Report (Nene):

• yesss made the committee posters after 8 full weeks! fastest to ever do it
• charity vigil woohoo!
• what's the deallll with pokémon packs
• i literally do have plany of time damn

Librarian's Report (Jeremy):

• graphic design is truly my passion: snom poster out and hopefully book buy by the time this comes out
• so prepped for bookbuy
• hopefully ive glued mini boxes?????
• entering tha books literally and figuratively and my cubes spin
• merry resurrection to all those who celebrate

Fresher Rep's Report (Jack D):

• I am the king of assessment writing, some would even call me john assess
• Working on food certification
• Testing food for camp
• Mulletification (pause to show everyone my greatest ever haircut)
• Tzeentch reigns supreme, as always

OCMs' Reports (Ash, Ella, Jack B, Lucy):

• Ash:
  • Botc was Hype
  • D20 one shot night was pretty cool too
  • Got new booster boxes!! (Lotr)
  • No chaos draft : (
  • Spire advertising soon!!
  • PRECON LEAGUE ON MONDAY!!
• Ella:
  • ♡ I DID IT!!! SNAGS EVENT!!! PLANNED!!! IM FREE!!! FREE!!!
  • ☆ EMPing?? All by yourself??
    • (nene) the pleading emojis were removed for hackmd purposes
  • ♡ gone frogging
  • ☆ I almost died
  • ♡ was full of joy and bliss
  • ☆ HYPE JUGLESS I LOVE LOVE LOOOOOOVEE MY FRESHER CAMPAIGNNNNN YAYYY
• Jack
  • i wake
  • i sit at d20 oneshot night
  • i sleep
• Lucy:
  • We've painted our brushes (I think I know what brushes we want)
  • We warhamming it
  • I uhhh have not be useful this week (assignment hell)
  • So sometimes genes just don't??

Past Action Items:

• Connor:
  • Done
    • Sort out Fresher GM training
    • Work on the SPG (along with Anna)
  • In progress
    • Make forms for [REDACTED]
    • Contact Gatekeepers about helping with [REDACTED]
    • Do the [REDACTED] EMP
    • Organise first aid learning for [REDACTED}
  • Not done
    • Book extra rooms for D20 One-shot Night
    • Sort out the [REDACTED] budget (along with Anna)
    • Talk to the webkeepers about changing constitution and amendments on the website
    • Get magnets for the Ball photo
    • Talk to Jackie about the Phoenix Zine
    • Update the Discord rules with a rule against piracy
    • Think about using Unifi again
    • Read over the handovers and then send them to Mani
• Gen:
  • Done
    • Email tenancy about our new contract
    • Organise raffle prizes
  • In progress
    • Sort stuff with Flesh and Blood
    • Find things to auction at Charity Vigil
    • Organise Bananagrams and Ta Yu tournament
    • Set up schedule for Charity Vigil (along with Anna)
    • Write the Gatekeeper training hand-over
  • Not done
    • Think about a design contest for special order shirts (along with Ella)
• Anna:
  • Done
    • Work on the SPG (along with Connor)
  • In progress
    • Sort out the [REDACTED] budget (along with Connor)
    • Set up schedule for Charity Vigil (along with Gen)
    • Organise a shirt order
• Nene:
  • In progress
    • Get stationery box
    • Organise the email inbox
    • Figure out a meet the committee post
  • Not done
    • Figure out a new Pokemon Event (along with Jeremy)
    • Upload old minutes
    • Fix the old minutes
    • Organise and scan the old records
    • Organise the google drive
    • Write small handover for minuting during the meeting
• Jeremy:
  • Done
    • Advertising for upcoming SNoM
    • Glue the mini shelves
  • Not done
    • Figure out a new Pokemon Event (along with Nene)
    • Email the Etsy shop about the objective markers
    • Fix the peeling Blood Bowl board
    • Fix the Rogue Trader book spine
• Ash:
  • Done
    • Sort out random packs for Charity Vigil draft event
  • In progress
    • Do EMP and advertising for Spire One-shot Night
    • Get quotes for how much the new MtG decks will cost
• Ella:
  • Done
    • Do EMP for SNAGS collaboration
  • Not done
    • Think about a design contest for special order shirts (along with Gen)
• Lucy:
  • Done
    • Research new paint brushes for the club
  • Not done
    • Research step stools
    • Sew the edges of the objective markers
• Everyone:
  • In progress
    • Put yourself on the [REDACTED] job roster
    • Get your food safety certificate and upload it to the google drive, and RSA if you'd like

Usual Suspects

Board Games

Blood on the Clocktower Event - Week 7, Sunday 13th of April @ 1pm

• It was last Sunday!
• Attendance: 16
• Went well! Lots of interest in more BOTC, we will try and have another one soon!
  • Gen is looking at her schedule trying to figure out when we can have another one
• This will be figured out later, but the agenda item will stay as a reminder

Employed Boardgames - Study Break, Thursday 24th of April @ 12pm

• Anna will be running this
  • Employed queen
• Games like:
  • Sky Team
  • Codenames
  • Tokyo Highway
  • Zoo Vadis
  • Azul
  • Breaking Bad (sure okay)
  • Sheriff of Nottingham
  • Galaxy Trucker

SNAGS Collaboration - Week 10, Wednesday 7th of May @ 5pm

• Can play boardgames about the environment, like:
  • Oceans
  • Climate
  • Photosynthesis
  • Busy Beaks
  • Takenoko
  • Catan (isn't this actually about colonisation)
• Will be in the SNAGS clubroom
• Ella did the EMP!
• SNAGS said they can do the advertising but Ella may end up taking that over
  • Will probably involve famous agricultural icons, like Steve-O

Ella: Do advertising for SNAGS collab

Fall Boardgames - Week 12, 19th-25th of May

• Can be about Autumn or dexterity, we have yet to decide
  • Also the product of our event suggestion form, thank you Emvy for submitting this idea!
• Will assign someone to this once it's closer

RPGs

D20 One-shot Night - Week 8, Wednesday 16th of April @ 5pm

• It was yesterday!
• Attendance: 11
• Everyone seemed to have fun, only feedback was that every game should start at the same time

Spire One-shot Night - Week 9, Friday 2nd of May @ 6pm

• Will do Friday with Connor, Ash, Gibbi, and Will as GMs
• EMP is done, advertising is being worked on

Ash: Do advertising for Spire One-shot Night

OSR One-shot Night - Week 11, 12-18 of May

• Stands for Old School Revival
  • Includes games like the Odd-likes, Old School Essentials, Mork Borg, etc
• A few weeks away still so we'll do action items closer to the date
• Jack B will organise it

Connor: Contact GMs for OSR One-shot Night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• We now have LotR and Duskmourn boxes, LotR is out currently

SNoM - Week 9, Sunday 27th of April @ 11am

• Advertising was posted (and it's fire)
  • Snomsferatu RISE

MTG Precon League - Weekly on Mondays @ 5pm

• Starts on the 21st of April at 5pm, is then weekly (the following 4 Mondays)
• Ash will be figuring out prizing at the end of week 1 of the League
• Right now we have 14 people signed up and a couple more interested

'Magic in Unigames' Document

• A lot of the changes to club decks will be in line with Gibbi's suggestions, we are looking at updating our club decks as well as buying and creating new ones
  • Noyan Darr and Unesh are being removed
  • Killian may be getting replaced
  • Horde of Notions will get an upgraded
  • Jhoira will be reworked and converted into Shao Jun
  • 2 new decks: Thalisse and Treebeard
• We are considering making info cards for the decks, giving details about the deck (like how to play it) and a QR code to link to the Archidekt
• Ash is still working on getting quotes for the decks

Ash: Get quotes for how much the new MtG decks will cost

Other TCGs

Pokemon Event

• We have received a request for a more casual Pokemon event in anticipation of a tournament
  • Something like SAP, but probably not SAP
• This would be good for new players and such
• We could play between standards and play in an unlimited format temporarily
• Will probably have to be bumped to the holidays due to insane Pokemon activity and Nene and Jeremy's schedules
  • Can't get Pokemon booster packs in this economy

Nene, Jeremy: Figure out a new Pokemon Event

Intro to Flesh and Blood

• There has been a lot of interest in Flesh and Blood as of recent
• Gen will be making a groupchat for FAB soon

Gen: Sort stuff with Flesh and Blood

Wargaming

Introductory Painting Day - Saturday, 26th of April @ 12pm

• Finn is interested in helping at Introductory Painting Day alongside Cam
• Paid event, looking at buying minis instead of 3d printing them
  • This would be a mini and a paintbrush people can pay to use and then take home
  • The mini would be imperial guards
  • We may run this at a small loss to keep it affordable
• Finn has ten hormagaunt figures that they can donate for the purpose of the event, therefore we can start selling tickets at 15 dollars, and if we get under 10 tickets we can splurge on some nice brushes, if we get more than 10 we will buy more figures and slightly less good brushes
  • The figures are 86 dollars for ten (8.60 each)
• Advertising, ticket guide and guide to selling tickets have all been put out
• Tickets are available for sale in the clubroom for $15
• We will print off a physical poster for the clubroom so people can see it in person, this will also encourage word of mouth
• Two tickets have been sold so far

Gen: Put up physical posters for Introductory Painting Day

Warhammer 2k Tournament - Saturday 12th of April @ 8 am

• It was last Saturday!
• Attendance: 14 players
• We need to change how we do pizzas, perhaps including pizza costs in ticket price
• We will be documenting how we do pizzas for future tournaments

Future Warhammer Tournaments

• Lucy thinks we could run something early in the holidays (doubles tournament), and something like a 1k at the start of next semester

Blood Bowl

• Round 5 is still underway
  • "Bloodbowlington," - Connor
    • He said it again
    • "Didn't have anything else funny," - Connor

OPR/Indie Skirmish

• We have received interest in a skirmish event for OPR, which is basically a cheap Warhammer (with no model requirements and simpler rules)
• Could be ideal considering our apprehension in promoting Games Workshop too much and our hopes for cost effective wargaming
• We can look into running this later as we are presently running a bunch of events

Collaborative Events

• We missed a couple of emails from clubs last year looking to collaborate, during semester 2 we will try and reach back out to them to organise events with them

Megagame with eSports

• Alex of eSports fame came in to pitch a megagame
  • A megagame is a type of large-scale simulation which can contain elements of role-playing games, tabletop games, LARPs and wargames, typically played by 30-100 players over the course of a full day
  • We ran one last in 2019 but that wasn't a collab, this one would be a collab between Unigames and eSports, likely with a premade scenario
  • There is Watch the Skies (model UN with aliens), or another one where different teams are different ships in a fleet
  • Looking to run in semester 2 or perhaps the upcoming holidays
  • All Alex asks from us is that we put forward people to work on it alongside eSports people

Major Events

Uncharity Vigil - 1st - 2nd February

• Stretch goals we reached:
  • New paints
    • These have been paid for but we won't receive them until March (likely)
  • New stationery box
  • New Eunigames playmats for the clubroom (Commission)
    • 4 playmats
    • We could work with Good Games to do this, would have to email them and discuss
    • We want to commission Jackie
      • Jackie did our last playmats and they are very very good
    • This requires a larger discussion, we will wait a bit on this
    • Can open up for pre-order as well, this was done last time
• Stretch goals we have acquired:
  • 8 new chair cushions
  • Whiteboard markers
  • Laminator
  • 2 new battle maps
    • One big one small
    • We'll probably get rid of one that's in bad condition because we've now got two new ones
  • Couch LED strips

Nene: Get stationery box

[Redacted] - Friday-Monday, 20th-23rd of June

• Leaders: Connor, Gen
• Things we have to organise for camp:
  • Food run
    • Changes to the menu
  • Library run
  • Attendance cap
    • Probably 65 people, this is less than Manjedal Activity Centre can hold, but it's a more manageable number for committee and the other people who run it
• We have 2 current first aid certificate holders, 3 RSA holders, and 2 driving licenses for emergency drivers
  • Most of us are keen to get first aid certificates but we will have to explore options, Connor will organise it
  • Food safety certificates are REQUIRED for all committee members
• Food:
  • We cook for people on camp
  • We only cook lunches, dinners and a breakfast on Monday (otherwise breakfast is like, cereal and toast)
  • We will be encouraging gatekeepers to help us on camp (this means they have to do their food safety certification as well)
  • People need to be on top of cleaning in the kitchen, hopefully with people who are cleaning as we go while cooking
• Events:
  • Assassins: Lucy and Nene
  • Quiz Night: Ash, Ella, Gen, and Lucy
  • Debates: Jack D and Nene
  • LARP: Connor and Gen
  • One-shots: Jack B
• Cars:
  • Committee can't fucking drive
  • Food run:
    • Connor and Clarice
  • Library run:
    • Alistair if he decides to go on camp (thank you Alistair)
  • Admin:
    • Anna
• Budget:
  • It's going
  • Putting all the costs on the thing
• 9 weeks away
• Connor will be sending out an announcement to Gatekeepers including a roster for [REDACTED]
• We will also be deciding on the name this week

Connor: Do the [REDACTED] EMP

Connor: Organise first aid learning for [REDACTED]

Connor, Anna: Sort out the [REDACTED] budget

Connor: Make forms for [REDACTED]

Connor: Contact Gatekeepers about helping with [REDACTED]

Everyone: Put yourself on the [REDACTED] job roster

Everyone: Get your food safety certificate and upload it to the google drive, and RSA if you'd like

Charity Vigil - Week 10, Friday-Saturday the 9th-10th of May

• Reps: Gen, Nene
• Specific Unigames events:
  • Pay-to-win boardgames
  • Pay-to-win RPGs
  • Connor organising a Ta Yu tournament with a chess clock, maybe also a Bananagrams tournament
  • Connor and Jeremy making coffee
  • Planechase
• The charity choice is Circle Green
• We need some things to auction, Gen will look into it
• We also need to organise a schedule for the night
• Chaos draft:
  • Draft will be too expensive for us to do, instead a Planechase game will be organised
• Raffle prizes have been retrieved by Gen and advertising has been put out!
• We will be donating our snack money on the night

Gen: Find things to auction at Charity Vigil

Gen: Organise Bananagrams and Ta Yu tournament

Anna, Gen: Set up schedule for Charity Vigil

Fresher Zone

Fresher Campaigns

• Jack is still sorting out spots where people have dropped out to try and get everyone a game
• Fresher GM training:
  • This is being brought up because our fresher GMs should be very well versed in Unigames and are a first point of contact for freshers, this isn't necessarily the case for this recent round of fresher campaigns
    • We need this out of our Fresher GMs as they are a first point of contact for the Freshers who are in their campaigns
  • We could train our fresher GMs in some stuff that our Gatekeepers know about, like borrowing, buying merch, etc, as they're not all gatekeepers
  • We will reach out to some of the GMs and see if they're interested in being run through some need-to-know club stuff, and give them FAQ docs we've made
  • Connor has so far trained one of the GMs and has plans to train the others

Far Future Events

Roleplay 4 Life

• Reps: Ash, Gen

Relay 4 Life

• Reps: Ella, Jack, Jeremy

Blood Bowl 4 Life

• Reps: Connor, Lucy

Quiz Night

• Reps: Ella (Lightmittee), Jeremy (Darkmittee)

Joint [Redacted]

• Reps: Anna, Ash, Connor
• SSAF grant has been approved for $1500 dollars to us, and $1500 to UCC and UniSFA (each)
  • This was given to us with the idea that we would reduce ticket prices (ONLY ticket prices)
  • This would halve the ticket price if we put it all into that

Uncharity Vigil

• Reps: Nene

Crafts Workshop (?)

• Reps: Ella

Save the Chimps Charity Event

• Jack wants this
• Jack has loved great apes for his entire life and has done charity events for chimps in the past
  • Big fan of great apes and their conservation
• He will be brainstorming this

Reimbursements

• Done
  • $0.25 to Anna for Intro to Painting Day printing
  • $181.50 to UWA Student Guild for O-Day stall hire
  • $320 to Ash for Aetherdrift and Tarkir booster boxes
  • $9.50 to Anna for vanish
  • $1,650 to Anna for Tarkir Prerelease
  • $27.89 to UWA Student Guild for test and tag
  • $277.10 to Ash for food run 8/4
  • $59.40 to Ash for sleeves
  • $58.55 to Gen for Charity Vigil prizing
  • $13.20 to Anna for card surcharge
  • $39.40 to Anna for stationery
  • $2.50 to Nene for printing
• In processing
  • None
• Unsubmitted
  • $5.49 to Anna for glass cleaner
  • $206.70 to Ash for Aetherdrift and Tarkir booster boxes

Guild

SOCPAC Meeting - Week 9, Tuesday 29th of April @ 6pm

• Next one is the 29th of April

Tenancy

• Tenancy inspection on Tuesday the 15th of April between 12 and 2pm
  • Everything fine at the inspection
  • They promise campus management will fix our lights
• Connor is planning on talking to tenancy about the Guild Master Plan and the renovations
• Gen spoke to Ritika about our new tenancy agreement and asked about the email she sent (that so far hasn't received a response), Ritika was unaware that there were changes in the contract
• She said we'd get an email about it and we have yet to receive one from her

SPGs

• Due tomorrow
• Everything is pretty much done except for final comments, and last checks for invoices and numbers

Anna, Connor: Work on the SPG

Lecture Bashing Policies

• We are considering joining the anti-club carnival to continue showing our displeasure with these new policies
• We offered fliers at the real club carnival that gave info about the policies

General Business

Gatekeepers

• No new gatekeepers
• Jackie is almost done writing the Gatekeeper FAQ document
• Gen has almost finished the Gatekeeper training hand-over

Gen: Write the Gatekeeper training hand-over

Webkeepers

• No updates

Connor: Talk to the webkeepers about changing constitution and amendments on the website

Busy Bee - Saturday, 12th of April @ 11am

• Busy Bee was last weekend
• Not very high attendance, but the room is cleaned

Room Updates

Reorganisation of Mini Shelf

• The minis are in the shelves and Jeremy has glued them!

New Club Paints

• Funded by Uncharity
• We decided on getting Vallejo Inspiration Colour Set
• They have been paid for so we're just waiting to receive them

2023 Ball Photo

• Jackie told Connor to look for magnets
• We will soon budget magnets
  • We'll approve it by circular

Connor: Get magnets for the Ball photo

Step Stool

• We have received requests for a step stool in the clubroom so shorter people can reach our high up library items
• This would preferably be a fold up step stool

Lucy: Research step stools

Shirt Order

• Anna has quotes and a form ready to go
• The prices have gone up since we last did a shirt order, $21.96 per shirt, so we could sell them for $22
  • Same for special orders of the sage green
• We are planning on getting about 50
• We will likely do payment on collection

Anna: Organise a shirt order

Fresher Campaign Schedule

• Ash suggested we could post the fresher campaign (and other campaign) schedules that we have on the whiteboard on the discord, maybe in its own dedicated channel
• A separate channel may not get utilised enough for it to be worth it, it could alternatively be in quick-links or in a current-events forum post
• We will be posting a photo of it (that will likely be updated weekly, if needed), in quick-links

Shredder

• We are meant to shred some of our documents instead of keeping them, Lorenzo of UCC fame has suggested UniSFA, UCC and Unigames go in on a shredder together
• One has been suggested that is 289 dollars
  • That's kind of a lot
• Other issue is with the accessibility of it (where we keep the shredder so it's accessible for each club's treasurer)
• Overall it's a good idea that we are on board with, but we may look for a cheaper shredder

Library

2024 Sem 2 Book Buy

• Games waiting for Tactics:
  • For the Queen
    • They don't have it and don't know when it'll be in

Sem 1 Book buy

• Announcement will probably go out during the upcoming study break
• Actual book buy meeting will probably be in the study break before exams (after week 12)

Painting the Blood Bowl Minis

• James has decided on the dwarves to be painted lore accurate
• Alex has decided the elf should be painted black and red, like the Korean T1 esports team
  • He has also requested for FAKER to be written on the back of one of them
• The Black Orcs and Imperial Nobility have both been brought in and are in the shelves!

Connor: Contact Cam about painting the elf and dwarf Blood Bowl minis

Objective Markers

• We have received feedback about our objective markers for wargaming
  • They are fraying at the edges
  • They are not centred (which does affect gameplay)
  • We also don't have enough, we need 6 more
• We should contact the people who we bought them from on Etsy, if they don't want to give us new ones we can repair the ones we have, and then we will order more (which hopefully have no issues)
• Jeremy will email the place about the markers, Lucy will basket sew the edges of the ones we have so they stop fraying
  • But won't start sewing until after we email (in case they want to replace them)

Jeremy: Email the Etsy shop about the objective markers

Lucy: Sew the edges of the objective markers

Donations

• No updates

General Maintenance

• The Blood Bowl board is peeling in a spot
• The spine for our book Rogue Trader is suffering
• A Hakbal deck sleeve is broken
  • The deck sleeve has been replaced! Ash bought the sleeves and Jeremy resleeved the deck
• New paint brushes
  • We will probably get four Vallejo brushes, two 0 size brushes and two 1 size brushes, they're not incredibly small or big and they're good for people who are new to the hobby, but accessible for anyone who might want to use them
  • Lucy estimates that they're about $15 each, but could be bought in a pack?
  • Lucy will check next time she's at Tactics

Jeremy: Fix the peeling Blood Bowl board

Jeremy: Fix the Rogue Trader book spine

Lucy: Research new paint brushes for the club at Tactics

Food Runs

• Haven't done one
  • "Need some Monters," - Anna
  • Specifically said 'monter' not 'monster'

Phoenix Revival

• Jackie got a quote, we can afford to pay for them
• They will be kept in the clubroom
• For 5 copies it's 10 dollars, 2 dollars each
• Jackie will get these and show someone how to order them
• 2025 Phoenix will be worked on during the Winter break

Connor: Talk to Jackie about the Phoenix Zine

Newsletter

• There will be one in the future
• Probably within the month as it is a monthly newsletter
• But who can say?

GM expression of interest form

• It's a Facebook poll where people can fill out their interest in running particular systems
• Facebook isn't the most accessible platform for our members but Discord polls aren't good for this purpose, so Nene will look for an alternative

Nene: Look into a better way to run the GM expression of interest form

Committee Business

Piracy

• Connor has written the rule, he will update the rules soon
• We can keep the name thing as a rule, but it isn't something we'll enforce with punishment, we will continue to politely ask people to change their names

Connor: Update the Discord rules with a rule against piracy

Unifi

• Unifi is an app that advertises events, someone spoke to Connor about it at club carnival, we might try to start using it again?
• Connor will ponder the orb

Connor: Think about using Unifi again

Banking

• Anna has transferred $6500 from our Commbank account into the Guild account
  • It's still pending
• Anna has also shopped around for a well priced Square terminal, best deal so far is Costco for $299 dollars
• Motion to approve $320 for getting a Square terminal
  • Passes unanimously

Uploading Old Minutes

• No updates

Nene: Upload old minutes

Nene: Fix the old minutes

Organising Old Records

• No updates

Nene: Organise and scan the old records

Housekeeping

• Anna did the Officeworks run (and also found those missing envelopes)

Nene: Organise the google drive

Nene: Organise the email inbox

2025 Committee Posters

• Nene printed, laminated AND put up the posters
• Will organise a 'meet the committee' Instagram post soon

Nene: Figure out a meet the committee post

Website Updates

• No updates

Handovers

• Nene will be writing a small handover for minuting so even if they're not at a meeting, the minutes always have a uniform format
• Mani of Tabletop ECU fame has also requested access to some of our past handovers to get a frame of reference for how he could organise his club
  • We are happy to do this, but will check over them first to make sure they're all suitable

Nene: Write small handover for minuting during the meeting

Connor: Read over the handovers and then send them to Mani

Closed section started: 5:15 pm

Closed section ended: 6:36 pm

Meeting closed: 8:02 pm