Unigames Committee Meeting #8 - 22/04/2019

Attending

• Aoibhinn
• Taylor
• Donald
• Alistair
• Amelia
• Brett
• Jasmine (via Discord)
• Elana

Apologies

• Alaura
• Gavin

Absent

• none

Meeting open: 3:30PM

Reports:

President's Report:

• She doesn't have a report she's been sick.
• Don't have wisdom teeth kids.

Vice-President's Report:

• I've been doing a lot of Panto stuff
• Happy easter people

Treasurer's Report:

• Account balance: $2268.43
• I've done a number of things and don't remember any of them.
• I've been running around after horrendously behaved dogs.
• Get your wisdom teeth checked.
• Yay all of the money is accounted for!

Secretary's Report:

• My laptop has a charger again
• I fixed the library counter
• Working on numerous things, but I've been busy and gotten distracted from all of them

Librarian's Report:

• Overdue items: No.
• When you return a game, please get it signed in.
• For real, when you return a game, please get it signed in!
• SwanCon was pretty good
• I checked out the Libib, I'm pretty sure Nadia got all of the way through the board games, but not the RPGs
• I'll be able to look at everything at the same time, and check damaged things.
• Book buy is happening soon-ish
• Thanks to everyone that helped at SwanCon, especially Elana.

Fresher Rep's Report:

• Everyone is mostly alive
• Talking with Amy from UniSFA about Fresher tables for quiz night

Past action Items:

Alaura:

• Talk to Scitech about feedback - not done
• Try and organise a Cameron Hall first aid course - not done

Aoibhinn:

• Ask Tav about whether they want suggestions - not done
• Make a post reminding people about bin-can-redemption - not done

Taylor:

• Process reimbursments - done
• Sell Stickeez - Gumtree ongoing

Donald:

• Investigate Library counter - done
• Add forms to database (free free to help) - not done
• Work on Camp posters - ongoing
• Find out what's up with mailing lists - not done
• Draw up a form for large-scale borrowing - not done
• Write new regulations - not done

Alistair:

• Retrieve Inquisimunda book and yell at people about that - not done
• Create list of games to bring to SwanCon - done
• Look into Libib stuff - done

Brett:

• Sort out committee photos - not done

Jasmine:

• Follow up with Gavin on due date for appeal - done

Gatekeepers

• >Donald: Add forms to database (free free to help)

Agenda

Usual Suspects:

Boardgames

• Still need to make the event for 6th May Classics society >Brett: Make event for classics society
• Jasmine needs to meet up with UWADU and make an event for 2nd May >Jasmine: Make event for UWADU

RPGs

• There was a collab, Aoibhinn was sick and couldn't make it.
• The event was not attended well.
• One game happened, but the movie was great
• Week 11 One-Shot feat. Numenera and The Strange
• >Jasmine: Organise GMs for Week 11 one-shot.

Magic

• Draft / Commander night happening on the 25th April
• And prerelease happening on the 28th!
• Product is available to collect from Tactics.
• >Donald: Collect product from Tactics.

Wargames

• Continuing as usual.
• Painting day on the 24th April.
• Alaura was supposed to look after that, but might not be able to.
• >Alistair: Retrieve Inquisimunda book and yell at people about that.

Fresher Campaigns

• No updates from last week
• >Amelia: Sort out Will's campaign
• >Amelia: Sort out Szymon's campaign

Events:

SwanCon [19th-22nd April]:

• Was pretty good
• Played some games with the lads.
• We took up half the games table.
• We didn't have that many people say they could help
• A lot of people came twice on different days, which is great
• We have new suggestions for the book buy as well, which is kind of the point.
• Feedback for us: Put volunteering thing out earlier.
• Feedback for SwanCon: Probably not much they can do, but the Con being in Fremantle was not great for most of our volunteers.
• >Alistair: Contact SwanCon about feedback
• Because Alistair spent the whole time volunteering this convention, the ticket for the librarian approved in our regulations was not purchased this year.

Quiz Night [10th May]:

• We have not sold any more tickets in the clubroom
• >Taylor: Shill tickets to Unigames page and gatekeepers
• >Taylor: Try emailing about Quiz Night
• >Donald: Get the poster up and around campus
• >Taylor: Make a whenisgood for week-before meeting

CAMP - Fiends and Fae (Redacted) [21st-24th June]:

• Leigh has agreed to a meeting on Thursday or Friday this week
• Likely not Thursday because it's ANZAC day.
• Alaura has to be there
• >Aoibhinn: Schedule meeting + do Camp stuff + ask if Alaura has to be there
• >Donald: Keep working on camp posters

Harry Potter LARP:

• No meeting has been had

Guild

• FilAus Incident:

  • Still waiting for a meeting to be scheduled

• Tenancy allocations:

  • We submitted an addendum to our "appeal"
  • Still waiting on an official response from Tenancy.

• Accessibility

  • No meeting has happened yet, still to be organised

• Tav Boardgames Stuff

  • >Aoibhinn: Ask Tav about whether they want suggestions

• Bin Liners:

  • >Aoibhinn: Ask about bin liners

Room Update:

• Soft plastic recycling:

  • Maybe contact the Enviro department? See if they can do anything?
  • >Amelia: Contact Enviro department
  • >Aoibhinn: Make a post reminding people about bin-can-redemption

• Fridge:

  • Some cans exploded
  • Brett turned the temperature up in the fridge.
  • >Taylor: Ask Gozz to 3D print a thing to prevent cans from touching the back element

• Gumtree:

  • Taylor will refresh gumtree posts
  • >Taylor: Refresh Gumtree ads

• Fridge Whiteboard:

  • UniSFA will be getting their own
  • We'd ideally want a magnetic whiteboard
  • >Brett: Look into fridge magnetic whiteboard

• Noodles:

  • Alaura still hasn't been to Clark Rubber for replacement noodles

• Busy Bee:

  • There's a busy bee on the May 4th
  • We don't know if there's an associated Tenancy meeting
  • Gotta keep the room clean

• Wargaming shelf

  • >Taylor: Put a label on the wargaming shelf
  • >Alistair: Look into making a small door for the shelf.

Reimbursements:

• Alistair: $35.61 for paints
  • Delayed, so it can be paid via transfer, not cash.

General Business:

• Food run:

  • Should do another one this week

• Seperate mailing lists:

  • >Donald: Find out what's up with mailing lists

• Cameron Hall first aid:

  • >Alaura: Try and organise a Cameron Hall first aid course

• Leadership training:

  • April 23rd and 24th is Leadership training

• Committee photos:

  • >Brett: Sort out committee photos

• Book buy:

  • Date should be set soon
  • >Taylor: Do financial breakdown before book buy

• Large scale borrowing

  • >Donald: Draw up a form for large-scale borrowing
  • >Donald: Write new regulations

• Splat buy

  • Unigames has voted against pledging $50 for the CoC campaign "Masks of Nyarlathotep" >Alistair: Speak with Jack about this

Taylor: Contact a member about behaviour

Meeting closed: 4:59PM

--

Action Items:

Alaura:

• Try and organise a Cameron Hall first aid course

Aoibhinn:

• Schedule meeting + do Camp stuff + ask if Alaura has to be there
• Ask Tav about whether they want suggestions
• Ask about bin liners
• Make a post reminding people about bin-can-redemption

Taylor:

• Shill tickets to Unigames page and gatekeepers
• Try emailing about Quiz Night
• Make a whenisgood for week-before meeting
• Ask Gozz to 3D print a thing to prevent cans from touching the back element
• Refresh Gumtree ads
• Put a label on the wargaming shelf
• Do financial breakdown before book buy
• Contact a member about behaviour

Donald:

• Add forms to database (free free to help)
• Collect product from Tactics.
• Get the poster up and around campus
• Keep working on camp posters
• Find out what's up with mailing lists
• Draw up a form for large-scale borrowing
• Write new regulations

Alistair:

• Retrieve Inquisimunda book and yell at people about that.
• Contact SwanCon about feedback
• Look into making a small door for the shelf.
• Speak with Jack about this

Amelia:

• Sort out Will's campaign
• Sort out Szymon's campaign
• Contact Enviro department

Brett:

• Make event for classics society
• Look into fridge magnetic whiteboard
• Sort out committee photos

Jasmine:

• Make event for UWADU
• Organise GMs for Week 11 one-shot.