Unigames Committee Meeting #8 - 25/04/2022

tags: committee meeting 2022

Attending

• Emerald
• Jackie
• Texas
• Gibbi
• Luna
• Hannah
• Chris
• Connor
• David
• Jazz
• Alistair

Apologies

Absent

Meeting scheduled: 5:00Pm

Meeting open: 5:25 Pm

Reports:

President's Report (Emerald):

• Hi Emerald

  • much like all new mothers I have had maybe 15 hours of sleep over the last few days
    • yes i got a kitten yes he's an angel no his name is not a jojo's reference though it IS funny
    • Redacted is almost definitely a go, pls manjedal reply to my email
    • EMP DONE
    • many emails sent but not enough

      Vice-President's Report (Jackie):

• i am one proud godmother to one adorable kitten (jojo)

• picked up shirts & organised them in clubroom
• held icons meeting w emerald
• and then did [redacted] emp also
  • it would be submitted if the guild website was functional
  • now we gotta get on the get ready for advertisement stuff and budget real quick

• it's that time of the year again (looking at cute bags)

  Treasurer's Report (Texas):

• thank you so much emerald for giving me, your big brained player, an item that lets me try to guess the future

• [redacted] cleared to go so i started things moving in joint [redacted]
• cleaned the room this morning to avoid study

• account balance: $5325.30

  Secretary's Report (Gibbi):

• Died

  • Didnt get to run prerelease
    • Thanks Alistair for Emergency running prerelease you're my favourite Unigames Past President
  • Bedridden for 2.5 days :/
• Did get to do a funky at home prerelease cos of Rondie
• Finally updated the regs
• Might be Gming spire tmw?
  • Gibbi was cancelled by mainly Emerald

• Might come in later to get shirts

  Librarian's Report (Luna):

• Went to Pre-release.

• Thanks to Texas and Jazz joint [redacted] is progressing.
• Stayed in Cam Hall past midnight two weeks in a row.
• Feel a little under the weather. Having a hobby that requires speaking is fun when you don't like speaking.
• Averaging 1 doctors appointment per week.
• Flapjack <3

• Jojo <3

  Fresher Rep's Report (Hannah):

• i think the fresher campaigns are alright now??

• otherwise i have just been doing actual cash money work and as such the fresher campaign problems have been replaced by author problems

• had a nice holiday otherwise

  Reports de la OCM (Chris, Connor, David, Jazz):

• Chris:

  • helped david with carpeting
  • excited for the Spire Oneshot Night (thanks connor for organising!)

• Connor:

  • Spire oneshot night is all good for tomorrow (excluding my oneshot, this is yet to exist)
  • [Redacted]?? ([Redacted] Hype?!?!)
  • Paid for Charity Vigil maid outfit hire, equivalent to the cost of one chocolate frappe
    • Connor Thanks Elena
    • Also goes WOOOOW

• David:

  • Lab report done, woo
  • I am now Ham Slice 2000 certified
    • He said exactly these words no other words
  • Embarked on Carpet Tile Quest Odyssey
    • Far from completion
    • Still maidenless?
  • Stay gamer peeps
    • I'm told that he dabbed
• Jazz:
  • THANKS EMERALD oTL
  • /gen thank you emerald :plead:
  • did camp whenisgood
  • bothered people about camp whenisgood

Immediate Past President's Report (Alistair):

• Alistair has attended: ==7.75/9== Meetings
• immediately blew half of my first paycheck on a box to draft at camp
• ran one more prerelease than i expected to have run
  • but it went well
• went to sydney
• back from sydney
• no covid
  • thank god - jackie

Past action Items:

Emerald:

(with Chris) Talk about tabletop tuesdays - Dpme

write up redacted name poll - Done

(with Jackie) Camp Emp - Done

Jackie:

(with Connor) Do spire loft booking and get event up - Done

Please do handover for Texas's sake - Almost Done

(with Hannah) Write white board announcement - Done

(with Emerald) Camp Emp - Done

do emp and ccz booking for s4ea boardgames - Done

Ethan:

Write intermediate magic primer for committee - Not Done

Update Regs - Done

Hannah:

Continue on the fresher campaign strugglebus - Done

(with Jackie) Write white board announcement - Done

Chris:

(with Emerald) Talk about tabletop tuesdays - Not Done

Connor:

(with Jackie) Do spire loft booking and get event up - Done

David:

Go on Carpet Quest Odyssey - On the Odyssey

ALL:

Come up with new fresh names and vote in the poll (Entries must have I) - Will be done later

Usual Suspects

Board Games

• Tabletop Tuesdays
  • Tabled
  • Emerald: Worth looking into still doing
    • Seems like both Emerald and Chris are busy
    • Once their schedules calm down then we might be in business

S4EA + Unigames Board Games - [Tuesday 03/05/2022 4:00pm]

• Is happening
• Everything is in order
• its in the CCZ production room next week tuesday @ 4pm! > Jackie: Do advertising for S4EA + Unigames Board Games

RPGs

• Spire Oneshot Night - [Week 8 - Tuesday 26/04/2022]
  • Spire is happening tomorrow
• Call of Cthulhu Oneshot Night - [Week 10]
  • Jazz to organise
  • GMs to contact:
    • Jack, Ellie, Merlin, Freyja, Dominic > Jazz: contact CoC GMs, CoC EMP & loft booking.
• One Page RPG Oneshot Night - [Week 12]
  • Chris to organise
  • Chris to put up interest post after CoC night

Magic: The Gavining

• New Capenna Prerelease - Weekend before week 8 [Sunday 15/05/22 at 11am]
  • 14 people
  • ended up being slow so we only got 3 rounds instead of the usual 4
  • but people seemed to enjoy it!
  • had new people (freshers and older members who hadn't come before)
  • product needs to be returned (same as always) > Jazz: return new capenna prerelease product to tactics

• SNOM 2: Chromatic Boogaloo - [Week 10? - Sunday 08/05/22 at 2PM]

  • Ethan wants to run SNOM again
  • "same ol sunday event" - ethan > Gibbi: SNOM 2 EMP, event etc

    Fresher Campaigns

• at least one campaigh has started

• it's working!
• it's happening!

Upcoming Events:

Charity Vigil - [16/04/2022 - 17/04/2022]

• Wrap up meeting this friday!
• subcommittee feedback: should get event organisation things started earlier
• subcommittee feedback also: pick your charity first! and also a backup charity. pick these very quickly!

Unigames [REDACTED] "I"

• woah
  • thanks leigh
• sent an email to manjedal double checking that they won't be closed, as there is still a ban on school camps and manjedal is still primarily used by schools
• hopefully will be able to confirm we are having this event by this time next week! > Everyone: [REDACTED] names (thread in discord) pleaseeeeeee

Far Future Events

Quiz Night

PROSH

Roleplay for Life

Relay for Life

Hall-o-ween

Joint [REDACTED]

Uncharity vigil

Reimbursements:

• Approved
  • N/A
• Pending
  • N/A
• Unsubmitted
  • $22.09 to David for carpet tape

Guild:

Best Club Award

• still waiting on reply (but they're looking at it!)

  Semester grant

• same deal

  Jackie: finish grant handover

  Envirogrant

• no updates

  General Business:

Quinn's Marketing Project

• no updates

Gatekeepers

• no updates

Webkeepers

• no updates

Room Update

Air Conditioning

• no updates

• let's all be patient!

  Leaky Fridge

• no more leaks?

• we might be good!

• leakn't!!!!

  Dice Buy

• the greatest issue discussed last meeting was that the demand and price has been driven up to the point that people are willing to bid $100+ per dice

• chris argues that our previously discussed solution (increasing amount of dice we give out each time) would only increase the price that people are willing to pay
• emerald: by releasing more "collectors items" (new dice), it will only drive up demand as people will see a new shiny set, and an old vintage set
• chris: argues that we do shirt buys semi-regularly, why not dice?
• alistair: unigames orders shirts, our dice buy was not a committee thing - it was a singular committee member who did the order seperate from committee (with permission from committee)
• jackie: a point brought up from the community is that we've accidentally created an illusion that we only have like, 10 dice left (limited supply) when in reality we have like 40 of those bad boys
• emerald: i believe ordering new dice wouldn't be solving the problem, but just creating a new problem on top of our current problem.
• ethan: agrees with emerald, if we do another dice buy we are essentially promising future years that we will also do a dice buy when we run out of dice again. we would have to commit to "unigames merch"
• ethan: if we release more dice on average, prices would tank for a bit (coming from a magic player, if you see wizards reprint a card it tanks)
• texas: unigames dice should be compared to cherish charms (these are charms organised by a member that took place in the club), rather than shirts
• motion to look into a custom dice order: 0-8-2
  • motion fails

Table

• is in production
• they will send us an email when the table is done, and they'll probably send us an invoice for that, before they're happy to send it to us

  Library

Sleeving Cards

• Tactics has not contacted luna about getting sleeves
• likely because they haven't got them yet

Jazz: check for standard american sleeves @ tactics

Classification system

• no updates

Food runs

• one needs to be this week

  Texas: food run this week! bring someone! bring emerald's flybuys card!

  Webkeeping

• we should have a newsletter in the next 2 weeks

• newsletter next week? 👀

• (emerald gives health advice for a minute)

  Shirt Stuff

• shirts are in the room!! come pick them up!!

• due to supply issues, we had to change all the gold maple shirts to staple shirts
  • small maple -> small staple
  • med & large maple -> med staple
  • everything else is direct conversion > Jackie: put up general memberbase shirt announcement tonight

Committee Business

• hybrid discord meetings are a little difficult because only emerald is being picked up (L mic) > Connor: bring blue yeti microphone next week

Meeting closed: 6:25PM