Unigames Committee Meeting #9 - 27/04/2026

tags: committee meeting 2026

Attending

• Ella
• Apollo (online)
• Sven
• Ronan
• Nate
• Rex (online)
• Valerie

Apologies

• Anna
• Connor
• Sophie
• Lucy

Absent

Meeting scheduled: 3:00 pm

Meeting open: : 3:00 pm

Reports:

President's Report (Anna):

• ollie barett made a pun with my name...
• apollo has allllll the stuff now
• i am at larp teehee

Vice President's Report (Ella):

• ♡ everything seems to be chugging along!
• ☆ I have sorted the hoodie stuff!!
• ♡ In assignment hell

• ☆ Hype everyone who submitted designs for the hoodie they were so gorgeous!

  Treasurer's Report (Apollo):

• plague has been upon me for most of the week, i don't know if i'll make it through the winter (i'm fine)

• because of that, i have not done much ;-;

CommBank Account Balance: $9,201.67

Guild Account Balance: $1,939.47

Total Balance: $11,141.14

Secretary's Report (Lucy):

• Not much done as I had surgery!
• Ankle unbroken

Librarian's Report (Sven):

• Looking into ways to handle the fridge
• Uni work has been happening
• Library!!!!!!

Fresher Rep's Report (Ronan):

• obtained content warnings for vampshots
• i have been found dead in the uni mines

OCMs' Reports (Nate, Rex, Sophie, Valerie):

• Nate:
  • Did the seven point decks along with Valerie
  • Sleeved too many board games which hate on me by not fitting
  • finished 7-point advertising
• Rex:
  • in talks with person about table restoration.
  • need full info on table dimensions, appearance, etc for this to work properly.
  • soooooooo behind on uni, japan was awesome tho.
• Sophie:
  • bought shelves don’t you think they’re nice
  • let’s talk about rugs baybee
  • may be online for meeting because I value underwoodisaurus milii more than you
• Valerie:
  • 7 point decks done!! very exciting!! thank you to everyone (especially nate) who helped cut out over 300 cards
  • kallax acquired and shelf organised
  • stealing miscellaneous action items
  • but my action items? unheard of!

Immediate Past President's Report (Connor):

• One day, it will

Past Action Items:

• Anna:

  • Done:
    • Do tres handover with Apollo
    • Contact webkeepers for updating regulations on website
    • Investigate how dooring works

• Ella:

  • Done:
    • Organise poll for dragon hoodies
    • Look into blood drive
    • Painting day advertising
    • Contact Solarvisions about event
  • In progress:
    • Work on social posts
    • Organise Colonist tournament
    • Organise SOBS collaboration
  • Not Done:
    • Look into Bloodbowl Tournament
    • Accessible venue for Vampireshots

• Apollo:

  • In progress:
    • Look into password manager
    • Finish redacted budget by end of the week
  • Not Done:
    • Investigate fridge disposal

• Lucy:

  • Done:
    • Make roster for Tokyo Alley
  • In progress:
    • Look into password manager
    • Organise google drive
    • Do gatekeeper FAQ doc!
    • Make Blood Bowl tokens
  • Not Done:
    • Look at stickers for merch
    • Poster for general advertising
    • EOI in wargaming chat for tournaments
    • Find GMs, EMP, advertising and accessible room for SciFishots

• Sven:

  • Done:
    • Acquire Kallax organisation items
    • Make up 7 point decks

  • In progress:

    • Investigate fridge disposal
    • Work on social posts
    • Look into Pixel Expo
    • Look into attending Swancon
    • Find GM's for Tokyo Alley
    • Look into GM workshop night
    • Look into RPG playtest night

  • Not Done:

    • Make WhenIsGood for bookbuy
    • Deliver fridge
    • Cat Haven collab
    • Contact GGs for paying for kits

• Ronan:

  • Done:
    • Bump advertising with content warnings for vampire oneshots
  • In progress:
    • Reply to emails for table restoration
    • Work on social posts

• Nate:

  • Done:
    • EMP and advertising for 7 point event
  • Not Done:
    • Investigate fridge disposal

• Rex:

  • In progress
    • Contact person for table restoration

• Sophie:

  • Done:
    • Acquire Kallax organisation items
  • In progress:
    • Get measurements for rug area and acquire rug

• Valerie:

  • In progress:
    • Do RSA
  • Not Done:
    • EMP and advertising for FNoM
    • Look into quiet boardgames
    • Look into holiday BOTC

Boardgames

Blood on the Clock Tower Event - Sem break

• Holiday BOTC event?
• No updates

Valerie: Look into holiday BOTC

Wanderlust Board Games - Week 8, 23rd April 4-7pm

• 9 attendance!

Students of Biological Sciences collab - Week 10, Wednesday May 6th @ 5-8pm

• In the loft
• gonna have pizza
• no advertising, sobs says will be out today

Ella: Organise SOBS collaboration

Colonist Tournament

• We've been contacted by Colonist to do another tourney
  • We did one last year! Meeting 35 (2025)
  • Ella has signed us up
• This will be hosted online on our Discord server
• We'll work out timing once we have more details from Colonist
  • Any time between April and September
• Ella would like to help organise this
• EOI had 16 people with interest!
  • 24 now
• Swiss style tournament
  • We will do the 14&15th of June for qualifiers
  • 28th of June for finals
• No updates

Ella: Organise Colonist tournament

Solarvisions Collab - Wednesday 29th April @ 3-8pm

• It is this wednesday
• Anna will be getting pizza, sophie running the event

Ella: Contact Solarvisions about event

Chill (awesome) boardgames - Week 12

• Silent boardgames is not viable, as rules will always need to be explained
• Super chill and awesomesauce boardgames to relax in exam season
• Chill boardgames

Valerie: Look into chill boardgames

RPGs

Week 9 RPG night...Vampire Oneshots - Saturday 2nd of May @ 5pm

• This is for after the UWA blood drive
• Ronan has made advertising, Ella has done the EMP
• We're running games like Vampire: The Masquerade/Requiem, Hunter: The Reckoning, Vasen
  • 3 GMs confirmed
• Accessible game in the CCZ
  • We'll need to do after hours access for CCZ
• We should do content warnings
• This saturday!!
• Some problems with booking accesible bookings for saturday night, may have to book a room in library

Ella: Accessible venue for Vampireshots

Week 11 RPG night...

• Lucy would like to run Scifi
  • Lancer, Warhammer 40K, StarWars etc.
  • Lucy can't attend but someone else will
• UniSFA seems interested to collab!
• GMs have been contacted, waiting for some replies
  • When is good has been made
• Accessible room booking
  • After hours form under a GM
• EMP in 1 week
• Lucy is unable to run this now, someone else must
• Rex is down to organise

Rex: Find GMs, EMP, advertising and accessible room for SciFishots

RPG Playtest Night - Sem break

• Recommended by one of our members, Harlowe
• People bring games they've made for the intention to playtest for feedback
  • We definitely have members who've been working on their own games
    • Seems like a lot of people have their own systems!
• We can also do play tests within established RPGs like monsters, classes etc
• Playtest RPGs people want to test running games!
• Sven is interested in organsing this
  • Sven will reach out to people
• No update, Sven has been cooking

Sven: Look into RPG playtest night

GM Workshop

• GM workshops
• Study week or holidays?
  • GM workshop might be nice for study week, playtest night for holidays so people have more free time to work on projects
• Sven is interested in organsing this
  • Sven will reach out to people
• No updates
• Could be a camp event

Sven: Look into GM workshop night

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• TMNT is still there...please...put it out of its misery
• Strixhaven is kill!
• EOE is out
• Get another Strixhaven box, Apollo approves #yay

Friday Night of Magic

• Would we like to run SNoM events on Fridays as well?
  • A lot of people work on Sundays
  • Public transport sucks on Sunday
• Worth a try!
  • Does it conflict with any game stores nights?
    • We don't think so
• Valerie is looking at the 15th of May
• No updates

Valerie: EMP and advertising for FNoM

7 Point Decks

• All the decks have been built and sleeved!!

7 point event - Week 10, Sunday 10th of May

• It is in 2 weeks!
• Prizing dependent on attendance, winner takes all packs, top 8 could have prizing from cards
• Would mean we lose out on cards for future event prizing
• Some community members say we should run 7 pt events frequently, don't think it should be fortnightly but should be more often

Precon League

• Maybe!
• Valerie, Nate and Sven are interested in running it

Other TCGs

One Piece TCG event, Friday the 24th of April

• It happened! 8 attendance!
• Community had interest in further one piece events

Pokemon event

• It might be worth looking into running something pokemon related!
• We're quite busy at the moment but will come back to this!
• No updates

Nate: Cook on pokemon event

Deck maintenance

• No updates

Future SNoMs/Prereleases

• No updates

Accessible TCGs

• Accessible venues for TCGs
  • Should be considered for more TCG events
• Prerelease should be run in Ezone
  • They take up the whole loft
• Official SNoMs may also be worth running in accessible venues
• No updates

Wargaming

Warhammer

Warhammer Tournament

• Lucy has contacted Matt regarding an early sem 1 tournament
• Put an EOI or poll in wargames chat, maybe after Wargames Oday
  • Has not been done yet but there's not too much interest in Warhammer at the moment, a lot of other non GW wargames have more interest
• We do have date, 23rd of May though may have to move forward
  • Maybe to plan for after exams at this point
• Someone else will need to be there besides Lucy
• Lucy is assumed to be cooking
• No updates

Lucy: EOI in wargaming chat for tournaments

Blood Bowl

• Tokens need to be made
  • I just need to turn on my printer...
    • I'm so busy...
    • I now can't get into my garage cos I broke my ankle...
• No updates

Lucy: Make Blood Bowl tokens

Bloodbowl Tournament

• There has been some interest in running a Bloodbowl tournament
  • Leaf may be able to TO
  • Artemis may be able to TO
• Current date possibly the 14th of June
• No updates

Ella: Look into Bloodbowl Tournament

Painting Day - Week 10, Monday May 4th @ 1-4pm

• Lucy Wants to run this
  • Cannot due to ankle
• Ella did EMP and advertising!
  • Advertising to be posted tomorrow
• Someone else may need to attend
• This monday!

Collaborative Events

• Ponder them orbs

Deck building with Esports - Week 9, Friday 1st May

• Deck building event!
• Unigames end:
  • Slay the Spire (boardgame)
  • Dune Imperium
  • Boss Monster
  • Compile
  • Clank
  • Dominion
• Esports end:
  • Slay the Spire (videogame)
  • Bolatro
• EMP is done!
• Advertising is done!
• Need to place reservations for the games

Cat Haven Collab - Study break of exams

• Sven will take over this event
• Sven has emailed them
  • No reply
  • No reply: the squeakquel

Sven: Cat Haven collab

Major Events

Tokyo Alley - Week 10, Saturday-Sunday the 9th-10th of May

• They seem to care about our feedback!
  • We will get 5 free passes and additional passes for $35 each
  • We will be set up in a quiet area with more tables
• We will do drop in drop out boss fights, and some fun silly boardgames
  • Sven spoke to people from Swancon running a stall at Comic Con
    • They had a sign up for their RPGs
    • They had games to borrow
• We will need a car to drive stuff
  • Ronan can maybe do Saturday
  • We should reach out to some gatekeepers
• Ronan, Rex (Sunday only), Valerie, Lucy and Ella will be available
• We want at least 3 GM's
  • Lucy and Rex could GM if requested
• We'll get sent some info on previous games that have been run for reference
• We need to submit public insurance liability forms
  • We might need to do an EMP for it
• We didn't have the details emailed in time, we submitted the EMP but it should be fine
  • Its all good!
• We should get a list of GMs by the end of the week
  • We should roster GMs, stall supervisors and cars
• Roster has been made, GMs have been contacted but only one has replied!
• We may only do RPGs on sunday if we can't get enough GMs

Sven: Find GM's for Tokyo Alley

Charity Vigil - Easter weekend, 3rd to 4th April

• Motion to approve the budget: Passes unanimously

Swancon

• Annual convention for boardgames!
• We like to get our librarian to go to investigate games we might want!
• Last year it was a little lackluster, do we want to still go?
  • It was one year, it's worth still going!
• It's pay what you want for entry this year, we can pay full price!
• Sven shall go!
  • May 29 to June 1st event duration
• Ella also wants to go

Sven: Look into attending Swancon

Pixel Expo - August 15-16th

• Email was sent to us about Pixel Expo
  • Sven has emailed them back as we're interested
• We're working out what they need from us and what we can run!
• We could do something similar to Tokyo Alley
  • We'll see how Tokyo Alley runs
• This is a fun way to get exposure
• Waiting to see how Tokyo Alley goes before locking in

Sven: Look into Pixel Expo

Far Future Events

Roleplay 4 Life

• Reps: Rex + Ronan

Relay 4 Life

• Reps: Rex

Cam Hall Quiz Night

• Reps: Ella (Light), Lucy (Dark) > Ella: Find quiz reps

Joint ~~Redacted~~

• Reps: Ella, Sven, Sophie

Uncharity

• Reps: Nate, Valerie

UWASCA + Unigames Collab

• Reps: Ronan + Sven

Unigames Camp - ~3-6 July

• Organising basic things:
  • Who has RSA: Apollo, Lucy
  • Who has first aid -> Lucy, Ella, Nate, Rex
  • Who has cars -> Nate, Anna, Sven, Lucy*, Ronan + gatekeepers
  • Jeremy has RSA, car and first aid, will not be on committee but wants to come to Redacted
• Magic and Mayhem is the name!
• The date is July 3rd-6th
• EMP is done!
  • Valerie and Lucy definitely want to get RSA, Rex could
• Sophie may not be able to attend due to holiday
• Lucy will be head RSA
• Nate will be head first aid
• Camp leaders will be Ella and Anna
• We also need a fire marshal for niceness, but not for EMP
• We need to organise a cap on numbers
  • Last camp cap for joint and unigames was 65
    • This is pretty manageable
  • Let's just stick with that!
• We want to advertise week 8, week 9 at the latest
• We'll need to think about cars
  • Ronan and Lucy can do a food run
  • Sven can do library pt 1
  • Leaf (gatekeeper) can do library pt 2
  • Nate can do food run
  • Anna doing admin
• We'll need one more food run car
  • Jeremy and Leo have offered
• Ella was thinking about craft!
  • It will be magic wands
• Apollo has done some budget work
  • This should be done by the end of the week
• EMP should be done soon!
• Advertising soon!
  • Lucy has finished the poster
• Budget needs to be done, want it approved before next meeting

Valerie: Do RSA Apollo: Finish redacted budget by mid this week

Fresher Zone

Fresher Campaigns

• They still happy!

Reimbursements

• Done
  • $30.60 to Sven for deck boxes
  • $54.75 to Anna for food run
  • $3.60 to Valerie for 7pt deck printing
  • $45 to Sophie for Kallax
• In Progress
  • None
• Unsubmitted
  • None

Guild

Tenancy

• Tenancy allocations are at the end of this year
  • We want to make sure our library, Kallax and general space is well used and organised
  • Insta posting!!
  • Hound gatekeepers to keep to room clean
• Room open tabulation integration with website?
• There was no updated contract
• Anna signed it though! We are chill!
• No updates

SOCPAC Meetings

• Ella attended one on the 31st of March
• UWA Blood Drive
  • This was brought up at the meeting as WA blood levels are low
  • The Vampire cup
  • Universities vs in sem 1
  • Clubs vs in sem 2
  • This is great!
• Ella wants to do advertising...possibly backing onto vampire the masquerade or requiem oneshots
  • This is now our week 9 RPG night!
• Ella will attend the next meeting

Grants

• SPG is submitted!

General Business

Gatekeepers

• Lucy will take over Gatekeeper FAQ document
• New gatekeeper form was sent out for 2026
• Do we want to keep it as semesterly or change to once yearly
  • It's a pain to do this every semester
  • If we change to semesterly, we should check up on people's availability as semester changes
  • Rather than applications, we can do a quick assessment of current gatekeepers
• We might want to update the training guide to make it more clear
• Anna investigated dooring, we can keep doing it how we were doing it

Lucy: Do gatekeeper FAQ doc!

Webkeepers

• Jackie is going to try and compile a list of things webkeepers would like to achieve
  • Talk to Jackie if you need help about the library tagging system in the website
  • She's also going to fix some funky tags in there
• No updates

General Unigames Advertising

• Lucy thinks we should take advantage of the digital boards around guild for general Unigames advertisement too
  • not just events but the club in general
  • This is cool (no bias here)
• Weekly What's On has been looked at by Apollo
  • Must be submitted by 5pm Wednesday to be posted on Saturday
• Guild screens
  • We email guild with the poster, they have some requirements we need to follow for the poster
  • EMP must be submitted and approved for events
  • If drinking, we need the usual 18+ and drink responsibility
  • 1/week
  • We need date, time and locations
• We should make the day to day of club activities more visible
  • Monthly recap (Insta, Facebook, Discord with photos)
  • Start of the month what's coming up or biweekly what's coming up
    • Ella, Sven and Ronan would like to do both
  • We've been thinking of reels for Instagram
• We did film a reel today! Probably out tomorrow or Wednesday

Lucy: Poster for general advertising Ella, Sven, Ronan: Work on social posts Sven: Edit the awesome reel

Merch

• Lucy will orgnise semester 2 sticker competition
• Hoodie preorders are out! We are doing 2 colours!
• They are $40, preorders close on May 12th
• Should we order more for general clubroom sale?
• May order 10 or so extra to sell in the clubroom at a bit higher cost

Ella: Organise poll for dragon hoodies Lucy: Look at stickers for merch

Room Updates

Uncharity Vigil - Friday-Saturday the 6-7th of February

• We raised $825.85! Door and raffle money is being sorted out now
  • With door and raffle finalised, the total is $944.00
• Goals:
  • Acquired:
    • Large whiteboard
    • 2 medium whiteboards
    • Whiteboard markers
    • Extension cords
    • 5 mini whiteboards
    • Cable management
    • Gazebo bag
    • Kallax organisation
  • Unacquired:
    • New rug
• Event distribution profits haven't been done yet
  • Lucy will keep an eye on this
  • It still hasn't been done
• We will be moving this to room stuff later
• But Anna has been thinking.. we have so much money, and the rug is SUCH a nuisance

Sophie: Get measurements for rug area and acquire rug

Eunigames Playmats

• Sven has placed the order!
• They are being printed this very SECOND
  • They've been dispatched!
• Still nothing!!!!!!!!

Table

• Lucy replied, we have a quote now!
  • $2040 before GST was our quote
• Auwgh that's a lot
• Rex may have someone else he can contact regarding this
• We might want to have a look at some other options
  • Get more quotes
• Anna spoke to Emerald
  • There might be a guide!
  • It might have been wobbly since it was built
  • Emerald might come in and check it out
• Anna couldn't find the table instructions :(
• Ronan has emailed 3 seperate people
  • One response
    • $1320 refinishing
    • $110 for broken leg
• Rex hears tables
  • Got into contact with a 'Local Mens Shed', they do furniture restoration
    • Do not charge for time, only materials

Rex: Contact person for table restoration Ronan: Reply to emails for table restoration

Fridge

• Our fridge is leaking, it might be time to replace her
• Sven has found a great deal
  • $450 for a new fridge, $50 for delivery to Cam hall and into the clubroom
  • This is great!
• Motion to budget $500 for new fridge
  • Passes unanimously
• Anna will look into getting our old fridge removed and disposed of
  • City of Perth might have an option for disposal
• As we wait for the new fridge, we can use eskies
• No updates on fridge removal

Sven: Deliver fridge Nate, Apollo, Sven: Investigate fridge disposal

Library

Bookbuy

• Sem 1 book buy announcement is out!
  • Recommend games we should buy!
• We need to organise when we'll have the meeting
  • The recommendations close the 18th of May
    • End of week 12
• We might be looking to do it in studybreak
  • Sven will make a WhenIsGood

Sven: Make WhenIsGood for bookbuy

Mini Stuff

• Lucy still has the Kill Team minis they've been painting
• Lucy sorted out the clubroom minis
• He's put out all the yucky old minis in a box, we will throw it out in 2 weeks
• We have advertised this for members to scrounge and take
  • Kill them now
• We'll get rid of them on Friday
• Sven has started cleaning the minis
• We will kill the dead minis

Donations

• No donations

General Maintenance

• Sleeving time
• No updates
• There is degradation in the rugs, Ronan and Sophie have an idea
  • Cushions on the couch are super yucky and gross
  • Ronan and Sophie could make new couch covers

Ronan: Look into couch cushion covers

Food Runs

• We need food.... badly.... hungry...
• Maybe tomorrow

Phoenix: Future/Past

• Theme: One Man's Trash
• Ronan has interest and can help Ella
• Ella wants to cook on advertising now
• Her ideas are "You got rejected from PROSH?? Phoenix is 4 u!!"
  • This is fun
• Advertising is out!
• We might collab with UniSFA for their zine
• Workshop this wednesday!

Committee Business

Regulation changes

• Webkeepers will need to update previous changes on the website
  • Donald can do it tomorrow!
• Is done!

Anna: Contact webkeepers for updating regulations on website

Banking

• Meeting for signatories has happened!
• We need to do ABN and square

Anna: Do tres handover with Apollo Apollo: Do the square again

Google Drive

• The organisation drives Lucy nuts
  • Will reorganise a bunch of folder
  • Will prune out unnecessary folders

Lucy: Organise google drive

Passwords

• Apollo and Lucy would like to get a password manager
  • Good for security
  • Updating passwords the way we currently do it takes so long
• Apollo recommends Bitwarden
  • Apollo knows how to use it and set it up

Apollo, Lucy: Look into password manager

Archiving

• No updates

Organising Old Records

• No updates

Closed Section start: 3:58 pm Closed Section ends: 4:16 pm Meeting Closed: 4:16 pm