Unigames Committee Meeting #9 - 30/04/2024

by Chris Leak 30th Apr 2024

Unigames Committee Meeting #9 - 30/04/2024

tags: committee meeting 2024

Attending

  • Josh
  • Connor
  • Jack
  • Chris
  • Gen
  • Cooper
  • Jeremy
  • Nene
  • Nix
  • Oscar
  • Jackie

    Apologies

Absent

Meeting scheduled: 4:00PM

Meeting open: 4:08PM

Reports:

President's Report (Josh):

  • [Redacted] EMP This close to being submitted
    • I did other things
  • Did the event suggestions announcement
  • Busy Bee (Nodding emoji)
  • Another mystery key for the mystery key collection

    Vice President's Report (Connyah):

  • Furthered the organisation of the Esports joint event

  • Did [REDACTED] menu breakdown, budget and RMP
  • No more sunshine in the NBA playoffs o7

    Treasurer's Report (Jack):

  • billions bee busy bee Account Balance: 12,946.57 dolars

    Secretary's Report (Chris):

  • Bee: Busied

  • Rizz BackJack

    • Jack BizzRizz

      Librarian's Report (Gen):

  • attended busy bee

  • done maths
  • so many maths

    Fresher Rep's Report (Cooper):

OCMs' Reports (Jeremy, Nene, Nix, Oscar):

  • Jeremy:

    • DnD Oneshot Poster Posted ! I hope it is SEVERELY enjoyable
    • also also the EMP and advertising were done
    • YIPPEE oneshot on Friday, everyone better go!
    • Attended bizzy B
    • the wiggler has been found >:)
  • Nene:

    • haven't done much yet again although i am now food safe
    • hatsune miku in magic the gathering
    • ive won fortnite 1 time this week
  • Nix:

    • 40k tournament has been rescheduled to be after exams
    • bloodbowl s2 is coming up I should prooobably discuss how I can help with that
    • oh lawd it rainin
  • Oscar:
    • we so tired chat
    • 53 days til end of semester, 192 days til Halloween, 247 days til Christmas, 144 days til Summit

Immediate Past President's Report (Jackie):

  • Jackie has attended: 9/9 (100% WR)== Meeting
    • news: i'm free from covid finally
    • smashed together a redacted logo
    • have been helping (with knives) with redacted organisation
    • bank stuff in progress (not complete sorry but can get it done by thursday latest)

      Past Action Items:

Action Items:

Josh:

Announcement for Event Suggestions in Feedback (Done)

[Redacted] EMP and risk management (In Poggers)

Connor:

advertising for Esports Collab (Done)

(with Jack) EMP and Advertising for Week 12 Boardgames (Not Done)

Jack:

(with Connor) EMP and Advertising for Week 12 Boardgames (Not Done)

Chris:

Contact GMs for Spire and Heart One-Shot (In Poggers)

Talk to GGs about Pokemon Booster Boxes (Not Done)

Do March/April Newsletter (Not Done)

Gen:

(with Nene) Contact GMs for Little Guys Little Games (Done)

Repair damaged games (In poggers)

Make up a Bloodbowl contents sheet (Not Done)

Jeremy:

EMP and Advertising for DnD Oneshot Night (Done)

Nene:

(with Gen) Contact GMs for Little Guys Little Games (Done)

Nix:

EMP and Advertising for May Tournament (Not Done)

Jackie:

[Redacted] Advertising Design (In Poggers)

Organise Documentation for Bank Account (In Poggers)

Usual Suspects

Board Games

Esports Collab - Thursday 9/5 @ 4pm (Week 10)
  • It's happening!
  • Advertising done
  • May have large numbers
    • at least 50
  • $100 for Pizza?

    Thonking Board Games - Week 12
  • Potential collab with PhilSoc

    Connor, Jack: EMP and Advertising for Week 12 Boardgames

    RPGs

Dungeons and Dragons 5e Oneshot Night - Friday 3/5 Week 9
  • GMs messaged
  • collecting responses for availability
  • May be worth booking the CCZ

    Spire and Heart One-Shot Night - Week 11
  • updates

    • waiting on one response > Chris: EMP and advertising for Spire and Heart One-Shot Night - Week 11
      Little Guys, Little Games One-Shot Night - Study Week

Gen, Nene: EMP and Advertising for Little Guys, Little Games

Mork Bork One-shot Night - After exams
  • still planning

    TCGs

Booster Box Buying Bhenanigans
  • New box
  • It's pretty full
  • won't need a new one until at least next week (holy cow!)

    Pokemon Booster Boxes
  • nupdates

    Magic: The Gavining
Tactics issues
  • Gibbi talked with Dan GoodGames

    • If we are desperate for more Prerelease packs and Tactics are out, GoodGames are cool supplying a couple of extra ones
      Next SNOM - TBA
  • "Vaguely organised" - Josh

    Joshua: SNOM EMP and Advertising

    Pokemon SAP - 27/04 @ 1pm (Week 8 saturday)
  • SAP is dead

  • Attendance: 2

    Future Pokemon events
  • Focus on Major, less frequent events

  • Get EOI for a draft or Pre-release-like event using Built & Battle Decks > Chris: Do EOI for a Pokemon Limited Event

    Wargaming

June Warhammer 40k Tournament - Mid-to-late-June
  • Nupdates
  • Similar details to last tournament
  • Moved to June > Nix: EMP and Advertising for June Tournament
Blood Bowl Stuff
  • Planning to advertise second semester for freshers
  • Intro to Blood Bowl event

Fresher Campaigns

  • Nupdates

Access Department Collab!! - Tuesday 21/05 11am-1pm @ Access room - Week 12

  • Come along!
Charity Vigil - 29/03 @ 4pm (Week 5)
  • Working on cost distribution

Far Future Events

Unigames [Redacted] - Very Kinda Soon
  • Put certificates in the drive
  • Put yourself on the Job Roster

    Everyone: Put your certificates in the certificates folder Everyone: Fill out [Redacted] job roster Josh: [Redacted] EMP and risk management Jackie: [Redacted] Advertising Design

    Upcoming Subcommittees/Prospective Reps
  • Roleplay 4 Life - Chris, Nix

  • Relay 4 Life - Gen, Oscar (vibe it)
  • Quiz Night - Jack (Dark), Nix (Light)
  • Joint [Redacted]? - Jack, Cooper, Connor
    • UCC has paid deposit
  • Uncharity Vigil - Josh, Jeremy
  • Dice Bag Workship - Oscar, Gen
    • In the future at some point

Reimbursements

  • Approved
  • Pending
    • $25 to Genevieve for ZVonk
    • $50 to Genevieve for Swancon
    • $267.38 to Nene for Costco Food Run
    • $1140 to Josh for Prerelease
  • Unsubmitted
    • $269.10 to Connor for Food Run

Guild

Tenancy

General Business

Gatekeepers

  • No new Gatekeepers

Webkeepers

  • No new Webkeepers

Room Updates

  • Carpets
    • Short discussion on what we are doing with the carpet tiles long-term
  • General room maintenance
    • Discussion on what we can do to keep the clubroom tidy
  • New Kallax, Small Shelf, Chairs

    • Could potentially use some of the new storage space to store the Stationery box/dice trays > Nene: Make new gatekeeper list

      Library

  • Ink is in

    • printers rejoice
  • Flamecraft Splat Buy
    • unlikely to be in stock until late may
    • nupdates > Gen: Repair damaged games > Gen: Make up a Bloodbowl contents sheet > Gen: Add Ink and Funemployed to library

Food Runs

  • we need more energy dinsk

    • wait for a future food run

      Phoenix Revival

  • Josh's plan is to piffle-esque announcement to gauge interest for contributors

  • Things people want:

    • Lesser played TTRPGS being spotlighted
    • Introductory articles about hobbies like wargaming
    • Talks with collab clubs and other interesting things
      • We'll try to put some interesting things in
    • Something casual/positive/not too self-serious but still sincere
    • Scripted playthroughs
      • a few ways interpret this, but all potentially interesting
    • 75% want it in booklet form

      Uploading Old Minutes

  • Nupdates

Newsletter

  • Chris will do that > Chris: Do March/April Newsletter

Committee Business

Club Bank Account research

  • suggested Commbank due to WestPac's security password requirement
  • Jackie talked to Lorenzo about NAB
    • Fine, but requires to be incorporated
      • yeah we ain't doing that
  • Commbank
    • $0 fees, no interest, free unlimited EFT transactions and cash withdrawals, free transactions in branch (deposits and withdrawals)
    • can link with a business card, link with a terminal (eh)
    • need to complete application form (linked on the site)
    • need to bring completed app + documentation
  • Motion to Authorise the opening of a Commbank Society Cheque Account on behalf of Unigames.

    • Passes Unanimously
    • Authorised Signatories: President (Joshua Annison), Vice President (Connor Brennan), Treasurer (Jack Bariss) > Jackie: Organise Documentation for Bank Account

      First Aid Training

  • Notified other clubs that we are organising

  • Put feelers out for scheduling
    • will poke again

Meeting closed: 5:55PM

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