Unigames Committee Meeting #9 - 30/04/2024

tags: committee meeting 2024

Attending

• Josh
• Connor
• Jack
• Chris
• Gen
• Cooper
• Jeremy
• Nene
• Nix
• Oscar
• Jackie

Apologies

Absent

Meeting scheduled: 4:00PM

Meeting open: 4:08PM

Reports:

President's Report (Josh):

• [Redacted] EMP This close to being submitted
  • I did other things
• Did the event suggestions announcement
• Busy Bee (Nodding emoji)
• Another mystery key for the mystery key collection

Vice President's Report (Connyah):

• Furthered the organisation of the Esports joint event
• Did [REDACTED] menu breakdown, budget and RMP
• No more sunshine in the NBA playoffs o7

Treasurer's Report (Jack):

• billions bee busy bee Account Balance: 12,946.57 dolars

Secretary's Report (Chris):

• Bee: Busied
• Rizz BackJack
  • Jack BizzRizz

Librarian's Report (Gen):

• attended busy bee
• done maths
• so many maths

Fresher Rep's Report (Cooper):

OCMs' Reports (Jeremy, Nene, Nix, Oscar):

• Jeremy:

  • DnD Oneshot Poster Posted ! I hope it is SEVERELY enjoyable
  • also also the EMP and advertising were done
  • YIPPEE oneshot on Friday, everyone better go!
  • Attended bizzy B
  • the wiggler has been found >:)

• Nene:

  • haven't done much yet again although i am now food safe
  • hatsune miku in magic the gathering
  • ive won fortnite 1 time this week

• Nix:

  • 40k tournament has been rescheduled to be after exams
  • bloodbowl s2 is coming up I should prooobably discuss how I can help with that
  • oh lawd it rainin
• Oscar:
  • we so tired chat
  • 53 days til end of semester, 192 days til Halloween, 247 days til Christmas, 144 days til Summit

Immediate Past President's Report (Jackie):

• Jackie has attended: 9/9 (100% WR)== Meeting
  • news: i'm free from covid finally
  • smashed together a redacted logo
  • have been helping (with knives) with redacted organisation
  • bank stuff in progress (not complete sorry but can get it done by thursday latest)

Past Action Items:

Action Items:

Josh:

Announcement for Event Suggestions in Feedback (Done)

[Redacted] EMP and risk management (In Poggers)

Connor:

advertising for Esports Collab (Done)

(with Jack) EMP and Advertising for Week 12 Boardgames (Not Done)

Jack:

(with Connor) EMP and Advertising for Week 12 Boardgames (Not Done)

Chris:

Contact GMs for Spire and Heart One-Shot (In Poggers)

Talk to GGs about Pokemon Booster Boxes (Not Done)

Do March/April Newsletter (Not Done)

Gen:

(with Nene) Contact GMs for Little Guys Little Games (Done)

Repair damaged games (In poggers)

Make up a Bloodbowl contents sheet (Not Done)

Jeremy:

EMP and Advertising for DnD Oneshot Night (Done)

Nene:

(with Gen) Contact GMs for Little Guys Little Games (Done)

Nix:

EMP and Advertising for May Tournament (Not Done)

Jackie:

[Redacted] Advertising Design (In Poggers)

Organise Documentation for Bank Account (In Poggers)

Usual Suspects

Board Games

Esports Collab - Thursday 9/5 @ 4pm (Week 10)

• It's happening!
• Advertising done
• May have large numbers
  • at least 50
• $100 for Pizza?

Thonking Board Games - Week 12

• Potential collab with PhilSoc

  Connor, Jack: EMP and Advertising for Week 12 Boardgames

RPGs

Dungeons and Dragons 5e Oneshot Night - Friday 3/5 Week 9

• GMs messaged
• collecting responses for availability
• May be worth booking the CCZ

Spire and Heart One-Shot Night - Week 11

• updates
  • waiting on one response

    Chris: EMP and advertising for Spire and Heart One-Shot Night - Week 11

Little Guys, Little Games One-Shot Night - Study Week

Gen, Nene: EMP and Advertising for Little Guys, Little Games

Mork Bork One-shot Night - After exams

• still planning

TCGs

Booster Box Buying Bhenanigans

• New box
• It's pretty full
• won't need a new one until at least next week (holy cow!)

Pokemon Booster Boxes

• nupdates

Magic: The Gavining

Tactics issues

• Gibbi talked with Dan GoodGames
  • If we are desperate for more Prerelease packs and Tactics are out, GoodGames are cool supplying a couple of extra ones

Next SNOM - TBA

• "Vaguely organised" - Josh

  Joshua: SNOM EMP and Advertising

Pokemon SAP - 27/04 @ 1pm (Week 8 saturday)

• SAP is dead
• Attendance: 2

Future Pokemon events

• Focus on Major, less frequent events
• Get EOI for a draft or Pre-release-like event using Built & Battle Decks

  Chris: Do EOI for a Pokemon Limited Event

Wargaming

June Warhammer 40k Tournament - Mid-to-late-June

• Nupdates
• Similar details to last tournament
• Moved to June

  Nix: EMP and Advertising for June Tournament

Blood Bowl Stuff

• Planning to advertise second semester for freshers
• Intro to Blood Bowl event

Fresher Campaigns

• Nupdates

Access Department Collab!! - Tuesday 21/05 11am-1pm @ Access room - Week 12

• Come along!

Charity Vigil - 29/03 @ 4pm (Week 5)

• Working on cost distribution

Far Future Events

Unigames [Redacted] - Very Kinda Soon

• Put certificates in the drive
• Put yourself on the Job Roster

  Everyone: Put your certificates in the certificates folder Everyone: Fill out [Redacted] job roster Josh: [Redacted] EMP and risk management Jackie: [Redacted] Advertising Design

Upcoming Subcommittees/Prospective Reps

• Roleplay 4 Life - Chris, Nix
• Relay 4 Life - Gen, Oscar (vibe it)
• Quiz Night - Jack (Dark), Nix (Light)
• Joint [Redacted]? - Jack, Cooper, Connor
  • UCC has paid deposit
• Uncharity Vigil - Josh, Jeremy
• Dice Bag Workship - Oscar, Gen
  • In the future at some point

Reimbursements

• Approved
• Pending
  • $25 to Genevieve for ZVonk
  • $50 to Genevieve for Swancon
  • $267.38 to Nene for Costco Food Run
  • $1140 to Josh for Prerelease
• Unsubmitted
  • $269.10 to Connor for Food Run

Guild

Tenancy

General Business

Gatekeepers

• No new Gatekeepers

Webkeepers

• No new Webkeepers

Room Updates

• Carpets
  • Short discussion on what we are doing with the carpet tiles long-term
• General room maintenance
  • Discussion on what we can do to keep the clubroom tidy
• New Kallax, Small Shelf, Chairs
  • Could potentially use some of the new storage space to store the Stationery box/dice trays

    Nene: Make new gatekeeper list

Library

• Ink is in
  • printers rejoice
• Flamecraft Splat Buy
  • unlikely to be in stock until late may
  • nupdates

    Gen: Repair damaged games Gen: Make up a Bloodbowl contents sheet Gen: Add Ink and Funemployed to library

Food Runs

• we need more energy dinsk
  • wait for a future food run

Phoenix Revival

• Josh's plan is to piffle-esque announcement to gauge interest for contributors
• Things people want:
  • Lesser played TTRPGS being spotlighted
  • Introductory articles about hobbies like wargaming
  • Talks with collab clubs and other interesting things
    • We'll try to put some interesting things in
  • Something casual/positive/not too self-serious but still sincere
  • Scripted playthroughs
    • a few ways interpret this, but all potentially interesting
  • 75% want it in booklet form

Uploading Old Minutes

• Nupdates

Newsletter

• Chris will do that

  Chris: Do March/April Newsletter

Committee Business

Club Bank Account research

• suggested Commbank due to WestPac's security password requirement
• Jackie talked to Lorenzo about NAB
  • Fine, but requires to be incorporated
    • yeah we ain't doing that
• Commbank
  • $0 fees, no interest, free unlimited EFT transactions and cash withdrawals, free transactions in branch (deposits and withdrawals)
  • can link with a business card, link with a terminal (eh)
  • need to complete application form (linked on the site)
  • need to bring completed app + documentation
• Motion to Authorise the opening of a Commbank Society Cheque Account on behalf of Unigames.
  • Passes Unanimously
  • Authorised Signatories: President (Joshua Annison), Vice President (Connor Brennan), Treasurer (Jack Bariss)

    Jackie: Organise Documentation for Bank Account

First Aid Training

• Notified other clubs that we are organising
• Put feelers out for scheduling
  • will poke again

Meeting closed: 5:55PM