Unigames Meeting #37 - 09/11/2026

tags: committee meeting 2026

Attending

• Nene
• Ella
• Leo
• Lucy
• Valerie
• Ronan
• Nigella
• Sophie
• Vedant

Apologies

• Rex
• Connor

Absent

Meeting scheduled: 10:00 am

Meeting open: 10:05 am

Reports:

President's Report (Nene):

• joint camp this weekend!
• thank you to everyone who showed up to busy bee
• song of this week is kiss by mannequin pussy

Vice President's Report (Ella):

• ♡ ran pyjama party with valerie!!
• ☆ also doing joint camp work
• ♡ emp for cardwars
• ☆ Hype ucc for letting us borrow their projector

Treasurer's Report (Leo):

• rottnest
• the quokkas love me
• camp is soon!!!

Commbank account balance: $533.29

Guild account balance: $10,879.87

Total balance: $11,413.16

Secretary's Report (Lucy):

• WWO done this time
• Tired

Librarian's Report (Valerie):

• made an amazing jeopardy game and hosted it at pyjama party
• updated the time walks 7pt deck
• reached out to other clubs and made a server for uncharity subcom, it's gonna be huge!
• asking some kind lovely members about the pokemon decks, they will be up 2 snuff soon
• got shadowrun and deckboxes from tactics with ella

Fresher Rep's Report (Ronan):

• am sick
• was going to do things today (sunday) but am sick
• i feel ew and gross

OCMs' Reports (Nigella, Rex, Sophie, Vedant):

• Nigella:
  • i’m so excited for camp
  • will make new games advertising this week
• Rex:
  • hiking a lot
  • pretty tired
  • this is made in advance
• Sophie:
  • thanks folks who came to 2 player games
  • sleepy
• Vedant:
  • lots of walking
  • found 30 dollars in my bag
  • 6 trillion bees outside my window

Immediate Past President's Report (Connor):

• I got you stuck off the realness,
• We be the infamous, you heard of us

Past Action Items:

• Nene:
  • Done
    • Organise bank meeting to change signatories
  • Not done
    • Photo award and announce
    • Do new gatekeeper photos
    • Look into OGM feedback
    • Set up committee Discord account
• Ella:
  • Done
    • Correspond with hoodies
  • In progress
    • Do Phoenix organisation
  • Not done
    • Advertising for Card Wars Event
    • Get the SPG grant stuff, again
• Lucy:
  • Done
    • Organise minutes for signatories
    • Weekly advertising posts
  • In progress
    • Look at dates for diceless RPGs event
    • Do EMP, room booking, and advertising for the Warhammer Tournaments
    • Make Blood Bowl tokens
    • Do gatekeeper FAQ doc
    • Organise google drive
  • Not done
    • Put WWO in Canava for public use
    • Bump stickers again
    • Organise non comp stickers
    • Look into hoodie display
• Valerie:
  • Done
    • Update Walks Combo 7pt deck
    • Start Uncharity subcom
  • In progress
    • Update Pokemon Decks
    • Reach out for assistance for book binding
  • Not done
    • Booking and advertising for SNoM
• Ronan:
  • In progress
    • Handover for fresher campaigns
    • Poster for general advertising
• Nigella:
  • In progress
    • Organise dates and advertising for bookbuy advertising
• Rex:
  • Not done
    • Contact Artemis for holiday BloodBowl

Boardgames

Two Player Games - Monday 9th November @2-5pm

• It's today!
  • Sophie and Nigella will be there!

Bookbuy Games - Monday 23rd of November @1pm

• Bookbuy games
• Maybe aiming for the day due to no exams
• Nigella can organise
• Advertising will be done this week
  • We're Doomed will be missing as we don't have it yet

Nigella: Advertising for bookbuy games

RPGs

World of Darkness RPGs - Thursday 3rd December

• WoD games like
  • Werewolf
  • Vampire
• ROnana and Lucy can run games

Lucy: Advertising for WoD RPGs event

Cardgames

TCGs

Magic: The Gathering

Booster Box Buying Bhenanigans

• We have got:
  • Duskmorne
  • Strixhaven
  • Lorwyn (In monolith)
• Hobbit dead

F/SNoM

• So close to the end of semester isn't really the best time to assess attendance of events in an accessible venue
  • It will also be booked out during exams
  • F/SNoM may not happen for a little while...
• There will be some after exams
• Possibly 22nd of November (Sunday)
• EMP + advertising will need to be done

Valerie: Booking and advertising for SNoM

Other TCGs

Card Wars (Adventure Time) Event, Wednesday 25th November @5-8pm

• A student at SAE has contacted us and is interested in collaborating
  • They are composing an Adventure Time inspired soundtrack to perform at the event, so they would like the event to be based around Card Wars, an Adventure Time card game
• We don't have Card Wars but they do, so we can totally do this event
• EMP done
• Advertising and room booking will be done today

Ella: Advertising and booking for Card Wars Event

Deck Maintenance

• A member Ash has mentioned wanting to write instructions on how to use the decks and the sideboards
  • Ash has done 1/4 decks
    • Some more progress has been made
• 7 point decks
  • Walks has been updated
• Some old commander decks need to be updated
  • Horde of Notions, Radha, Shao Jun
  • The changes are approximately $200, with $160 for replacing HoN
  • We could auction HoN at Uncharity, and have a new deck as a stretch goal
• Valerie has reached out to Ben about updating Pokemon decks

Valerie: Update Pokemon Decks

Wargaming

Warhammer

Warhammer Tournament

• Lucy is currently planning the next 2 tournaments
  • Lucy has messaged Matt
    • December no longer going ahead as Matt will be at the championships
    • 30th January
• Lucy will book the room and organise advertising
• I'll do it this week...

Lucy: Do EMP, room booking, and advertising for the Warhammer Tournaments

Blood Bowl

• Tokens need to be made
  • Not enough resin... need to order more
    • Resin on order
      • Resin gone??
• We would like to do a holiday Bloodbowl event
  • Rex would like to run this and contact Artemis
    • No updates

Lucy: Make Blood Bowl tokens

Nene: Contact Artemis for holiday BloodBowl

Collaborative Events

Major Events

Relay 4 Life - 3rd to 4th of October

• Reps: Rex, Nene
• Nene bought ice, gatorade, and a bunch of stuff
  • It cost 53.98, we will deal with that next week
• Ella guarantees 1 million attendees for R4L 2027
• Nene has received 1/3 from UniSFA
  • UWASCA has been contacted
    • Waiting for confirmation

Creature Camp - 13th-16th November

• Reps: Ella, Sophie, Valerie
  • Camp leaders are Ella (Unigames), Diarmuid (UCC), Pranav (UniSFA)
• Roster is being sorted out, primarily needs filling in car schedule and RSA - but confirming with other clubs
• We will be running:
  • Assassins (Nene, Vedant, Nigella)
  • Crafts (Ella and Sophie)
    • Mural...
  • LARP (Ella, Valerie)
  • BotC (Valerie, Leo)
  • Quiz (Sophie)
• Other events run at camp will be:
  • Trope talks
  • Screenings
  • LAN
  • Debates
• Tickets are currently $105
  • A total of 43 tickets sold
  • Sales close Wednesday
• Shopping list and cooking guide in progress
• Nene will check for badges and pegs for assassins
  • Will also think of name themes
• Budget was approved for craft supplies
  • The items have been bought

Unigames Pyjama Party - Saturday 7th November @6-11pm

• Was great!
  • Attendance of 11
    • RSVP was 16
  • We may have to do prepay tickets
• Budget still made
• Jeoprady was great
• Coyote vs Acme
• Bottoms
• Guild projector didn't come with the required cables
  • UCC let us borrow theirs!
• Maybe reconsider foods

Uncharity

• Reps: Leo, Valerie
• Valerie has made the server
  • Only 4 people so far
    • Valerie will reach out again

Far Future Events

Unigames Redacted 2027 - 2 to 5th July

• Booking for next year has been confirmed
• Deposit has been paid

Fresher Zone

Fresher Campaigns

• Ronan is still writing the handover
• No updates

Ronan: Handover for fresher campaigns

Reimbursements

• Submitted
  • $317.68 to Leo for food run
  • $725.00 to Leo for Magic Booster Boxes
  • $44.60 to Ella for Pyjama Party
  • $98.90 to Nene for Craft Supplies

Guild

SOCPAC Meetings

• Next meeting is tomorrow
  • Nene will be online

Grants

SPG Grant

• We have got the money! We have $500
• Got:
  • Secret Hitler
  • Coup
  • Banangrams
  • Tape
  • Paintbrushes
  • Glue
  • 6x Deckboxes
• Not got:
  • Whiteboard markers
  • 4x Playing cards
  • 8x Card sleeves
• Deck boxes are too small
  • They cannot fit sleeved cards
    • Only one has been opened
  • Seems what was on the application was the wrong products
    • Valerie will email Tactics
• Sleeves will be got by Ronan

Valerie: Email Tactics for deck boxes

Ella: Get the SPG grant stuff, again

Ronan: Get SPG card sleeves

Semester 2 Grant

• Submitted!
  • Thanks Leo
• Waiting on updates

Club Awards

• We won just one
  • It was SOC Best Club
    • We are literally the best to ever do it
    • If you win Best Club you are the best at all of the categories. true?
    • We get $750
• We haven't been paid yet
• Nene will do an announcement
• No updates

Nene: Photo award and announce

Tenancy

• No updates

General Business

Gatekeepers

• Lucy is doing FAQ doc
• New gatekeeper cards will be put up after meeting
  • They were printed but the laminator ate them...
    • Winslade custom card
• Congrats to our new Gatekeeper
  • James Caporn

Lucy: Do gatekeeper FAQ doc

Nene: Do new gatekeeper photos

Webkeepers

• Messaged to remove GGs sponsorship from website
  • In the process of being removed

General Unigames Advertising

• General advertising posters for guild screens are in progress
• Weekly What's On was posted
  • Lucy put template into shared Canva
    • Couldn't access Canva, will do soon
• Ronan and Valerie are making a reel

Lucy: Weekly advertising posts

Lucy: Put WWO in Canava for committee use

Ronan: Poster for general advertising

Ronan: Edit reel

Merch

• Lucy will also organise the general stickers
• Ella is following up on the extra hoodies
  • We got a response
    • They said that they will be dispatched in October
      • Hoodies are incoming!

Lucy: Organise non comp stickers

Room Updates

• Coathanger for hoodies?
  • Lucy can look into this
• No updates

Lucy: Look into hoodie display

Busy Bee - Saturday, 7th of November

• Busy Bees went well!
  • 11 attendance

Library

• The 4 card boxes in the monolith will be picked up by Chris
  • Not done

Semester 1 Bookbuy

• Book buy has been!
• We are still waiting on the following resources:
  • Boardgames
    • Terraria (Expected in December)
• We have acquired:
  • Calico
  • Stardew Valley
  • Articulate
  • Wingspan: Oceania Expansion
  • Pico
  • Lying Pirates
  • Vampire: The Masquerade 20th Anniversary Edition
  • Paranoia (2023)
  • Shadowrun 6e: Hong Kong

Semester 2 Bookbuy

• We had our meeting!
• All ordered but not received:
  • Boardgames
    • We're Doomed (December)
  • RPGs
    • Masks: A New Generation (Unknown)
• We have acquired:
  • Boardgames
    • Quest
    • Harmonies
    • Catan (5-6 player expansion)
    • Ark Nova
    • Rebirth
  • RPGs
    • Daggerheart Core Rulebook
  • Cardgames
    • Sea Salt & Paper

Mini Stuff

• Lucy still painting them
  • Holiday work
• Valerie has been cleaning the (general) minis
  • It will happen!

Donations

• We have a donation of Citadel paints
  • Motion to approve donation of paints
    • Passes unanimously
  • In grey boxes

Library Maintenance

• There are some books falling apart
  • We will get the book binding supplies from SPG grant
• A packing guide for Root should be made
• No updates

Valerie: Reach out for assistance for book binding

General Maintenance

• No updates

Food Runs

• Food run done

Phoenix: One Man's Trash

• Ella will come up with something and endeavour to run this
• Ella is considering running more frequent workshops in the holidays
  • Weekly workshop after exams?
  • We could make different phoenix TCG characters
  • We could also make covers for each of the TCG decks, like the Pokemon decks
• 28th date will not occur due to Ella being busy with exams
  • Ella will look into weekly events during the holidays
• In progress

Ella: Do Phoenix organisation

Committee Business

Feedback

• We have received some feedback from a member
  • This was in regards to information on election candidates
    • He provides that creating a forum or post a week or so before A/OGMs with information on the candidates to help those who may not know them decide how to vote
  • He has also mentioned election regulations
    • The regulations are not very clear on the rules in regards to campaigning for elections
• Nene will look into what we may change for the future in regards to the clarity of campaigning as well as the ability for candidates to provide information on themselves for the benefit of members who may not know them but wish to vote in elections
  • We will make sure with the solution to the feedback, we will try not to promote absentee votes over physical attendance due to the importance of reaching quorum
• No updates

Nene: Look into OGM feedback

Sponsors

• Leo has mentioned Beskar Forge Gaming in Victoria Park as a potential store we may approach about a sponsorship
  • Leo will reach out to them!
    • No response

Banking

• Bank meeting done!
• Signatories changed
• New card on order under Leo's name

Discord

• We will look into a committee Discord account
  • A joint committee Discord account to oversee the server and edit quick links without reposting them
  • UniSFA does this
  • We will do this. We are awesome
• Critically low priority
• No update

Nene: Set up committee Discord account

Meeting time

• Monday 10am
  • Next week will not be on due to Monday

Approvals by Circular

• None

Google Drive

• The organisation of the google drive is in progress
• Lucy is getting some old event docs from older members for archive purposes
  • Holiday job

Lucy: Organise google drive

Archiving

• Nene is working on old minutes

Closed Section Opens: 10:48 am

Closed Section Ends: 10:54 am

Meeting Closed: 10:54 am